Newmarket
Public Library Board
Special Board Meeting
Saturday, September 12, 2015
Newmarket Public Library Board Room
Present:
Joan
Stonehocker – Chair
Tom Vegh – Vice Chair
Tara Brown
Darcy McNeill
Kelly Broome-Plumley
Regrets: Venkatesh Rajaraman
Joe Sponga
Staff
Present: Todd
Kyle, CEO
Linda
Peppiatt, Deputy CEO
Lianne
Bond, Administrative Coordinator
The
Library Board Chair called the meeting to order at 10:10 am
- Adoption
of Agenda Items
a)
Adoption of Special
Agenda
b)
Adoption of the
Closed Session Agenda
The
Chair asked if there were any additions to the agenda.
Motion
15.09.34
Moved
by Tom Vegh
Seconded
by Kelly Broome-Plumley
That Agendas a) to b) be adopted as presented.
Carried
- Declarations
None
were declared.
- Business
Arising
a)
2016 Operating Budget Request
The
CEO reviewed the Highlights of Changes to Operating Budget 2016 over 2015 with
Board members. It was noted that cost changes under materials is due to loss
of electronic funding from the Province of Ontario.
2016
Budget – Sunday Service
A
report on the piloted project of opening Sundays throughout the period June to
August, funded by a one-time transfer from Operating Reserve was presented to
the Board. Usage statistics were very positive and feedback from the community
was positive. The Board gave consideration to several options regarding
continuing the Sunday service year round and additional funding requirements
for this service.
Motion
15.09.35
Moved
by Darcy McNeill
Seconded
by Tara Brown
That the Library Board receive the
report on Sunday service;
And
that the Library
Board approve closing the library on Sunday, December 20 and Sunday, December
27, 2015;
And
that the Library
Board approve opening all Sundays with the exception of the 2 Sundays of the
Christmas holiday period for the 2016 operating year, subject to Town of
Newmarket Council budget approval.
Carried
2016
Growth and Enhancement Requests
The
CEO reviewed the growth requests for Sunday Service and Increase staff for
community outreach, and the enhancement request for Monday Service with the Library
Board.
Motion 15.09.36
Moved by Tara Brown
Seconded by Darcy McNeill
That the Library
Board approve the 2016 Operating Budget Request and Growth and Enhancement requests.
Carried
b)
2016
Capital Budget Request
The
Library Board reviewed Town of Newmarket 2016 – 2025 Capital Project Request
Form.
Motion 15.09.37
Moved by Darcy McNeill
Seconded by Tara Brown
That
the Library Board receive the Town of Newmarket 2016 – 2025 Capital Project
Request Form and approved the 2016 Newmarket Public Library Capital Requests.
Carried
- Adjournment
Motion
15.09.38
Moved
by Tara Brown
Seconded
by Darcy McNeill
That there being no further business
meeting adjourned at 11:20 am.
__________________________ ________________________
Joan
Stonehocker Todd Kyle, CEO
Chair
Secretary/Treasurer