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The
meeting was called to order at 10:43 a.m.
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Councillor
Twinney in the Chair.
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Additions & Corrections to the Agenda
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The
Deputy Clerk distributed copies of the amended Newmarket Environmental
Advisory Committee Terms of Reference for consideration with the other
Terms of Reference included on the agenda.
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Moved
by: Councillor Bisanz
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Seconded
by: Mayor Van Bynen
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THAT
the Newmarket Environmental Advisory Committee Terms of Reference be
included for consideration on the agenda.
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Declarations of Pecuniary Interest
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Councillor
Bisanz declared an interest in the applications to the Audit Committee, as
a family member has applied. She advised that she would not take part in
the discussion or voting of the matter.
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Moved
by: Councillor Bisanz
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Seconded
by: Mayor Van Bynen
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THAT
the Appointment Committee Minutes of July 6, 2015 be approved.
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Moved
by: Councillor Bisanz
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Seconded
by: Mayor Van Bynen
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THAT
the Appointment Committee (Closed Session) Minutes of July 6, 2015 be
approved.
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Moved
by: Mayor Van Bynen
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Seconded
by: Councillor Bisanz
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THAT
the Appointment Committee resolve into Closed Session for the purpose of
discussing personal matters about identifiable individuals as per Section
239 (2)(b) of the Municipal Act.
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The
Appointment Committee resolved into Closed Session at 10:45 a.m.
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The
Appointment Committee (Closed Session) Minutes are recorded under separate
cover.
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The
Appointment Committee resumed into Public Session at 11:04 a.m.
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Items for Discussion
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4.
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Terms of Reference Review.
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The
Deputy Clerk provided background related to the Terms of Reference review
and advised that meetings were held with each Committee Chair and that a
survey was circulated to all committee members to obtain input on their
experience and identified areas for improvement. Feedback from this
process, along with input from the Council Workshop was incorporated into
the revised Terms of Reference documents for each Committee.
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a)
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Accessibility Advisory
Committee
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The
Deputy Clerk provided a summary of the amendments to the Terms of
Reference. Discussion ensued regarding the number of members appointed to
the Committee and providing flexibility in membership in order to take into
consideration representation of various disabilities on the Committee.
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Moved
by: Mayor Van Bynen
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Seconded
by: Councillor Bisanz
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a)
THAT the Accessibility Advisory Committee Terms of Reference – Committee
Composition be amended as follows:
i) “A minimum of six (6) residents, a
majority of who must have a disability and consideration of the appointment
of additional members with disabilities not represented.”
b) AND THAT the amended Terms of Reference be
forwarded to Council for consideration.
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b)
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Appeal Committee
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The
Deputy Clerk summarized the amendments to the Terms of Reference. She
advised that the Terms of Reference was new as the Committee was formerly
incorporated into the Property Standards Committee.
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c)
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Audit Committee
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The
Deputy Clerk advised that no substantive amendments were made to the
Committee’s mandate.
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d)
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Committee of Adjustment
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The
Deputy Clerk advised that no substantive amendments were made to the
Committee’s mandate. Discussion ensued regarding the requirement of an
alternate member.
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e)
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Elman W. Campbell Museum
Board
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The
Deputy Clerk advised no substantive amendments were made to the Committee’s
mandate, however an amendment to the Museum Board By-law 1983-17 may be
required at a later date.
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Moved
by: Councillor Bisanz
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Seconded
by: Mayor Van Bynen
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a)
THAT the Newmarket Downtown Development Subcommittee be renamed Newmarket
Downtown Development Committee;
b)
AND THAT the word ‘citizens’
be replaced with ‘residents’ in the Committee Composition;
c) AND THAT the amended Terms of Reference be
forwarded to Council for consideration.
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h)
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Newmarket Economic
Development Advisory Committee
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The
Deputy Clerk advised of the amendments to the Newmarket Economic Development
Advisory Committee Terms of Reference, including the composition and
inclusion of an annual community economic development congress meeting and
annual stakeholder meetings and the term of office for the Committee.
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Moved
by: Mayor Van Bynen
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Seconded
by: Councillor Bisanz
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a)
THAT the Newmarket Economic Development Advisory Committee Terms of
Reference – Term of Office be replaced as follows:
i)
“Each Committee member
shall sit for a two year term coinciding with the beginning of a new term
of Council. At the expiration of the first two year term, each member is
eligible to continue for an additional two year period, to the end of the
term of Council. In accordance with the Appointment Policy, each member
may only sit for four consecutive two year terms.”
b) AND THAT the amended Terms of Reference be
forwarded to Council for consideration.
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j)
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Newmarket
Environmental Advisory Committee (NEAC)
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The
Deputy Clerk advised that substantial amendments were made to the NEAC
Terms of Reference, in consultation with the former Committee Chair. The
amendments were a result of feedback from the Committee members that
expressed a need for a more specific and focused mandate and dedicated
staff support for the Committee.
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Moved
by: Councillor Bisanz
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Seconded
by: Mayor Van Bynen
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THAT
the Terms of Reference for the Appeal Committee, Audit Committee, Committee
of Adjustment, Elman W. Campbell Museum Board, Heritage Newmarket Advisory
Committee Property Standards Committee and Newmarket Environmental Advisory
Commtitee be approved and forwarded to Council for consideration.
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Moved
by: Mayor Van Bynen
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Seconded
by: Councillor Bisanz
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THAT
the meeting adjourn.
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Carried
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There
being no further business, the meeting adjourned at 12:03 p.m.
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