OPEN FORUM 6:45 P

The meeting of the Council was held on Monday, April 20, 2015 in Council Chambers, 395 Mulock Drive, Newmarket.

 

Members Present:

Mayor Van Bynen

Regional Councillor Taylor 

Councillor Vegh

Councillor Kerwin

Councillor Twinney

Councillor Hempen

Councillor Sponga

Councillor Broome-Plumley

Councillor Bisanz

 

 

Staff Present:

R.N. Shelton, Chief Administrative Officer

A. Moore, Commissioner of Corporate Services

I. McDougall, Commissioner of Community Services

P. Noehammer, Commissioner of Development and Infrastructure Services

A. Brouwer, Director of Legislative Services/Town Clerk

J. Patel, Business Support Analyst

C. Finnerty, Council/Committee Coordinator

 

The meeting was called to order at 7:00 p.m.

 

Mayor Van Bynen in the Chair.

 

Public Notices

 

None.

 

Additions & Corrections to the Agenda

 

Moved by:      Councillor Vegh

 

Seconded by: Councillor Twinney

 

 

THAT the items listed on the agenda as addendum items be included.  

 

 

 

In Favour:

Mayor Van Bynen, Regional Councillor Taylor, Councillor Vegh, Councillor Kerwin, Councillor Twinney, Councillor Hempen, Councillor Sponga, Councillor Broome-Plumley, Councillor Bisanz

Opposed:

(None)

(9 in favour, 0 opposed)

 

Carried

 

Declarations of Pecuniary Interest

 

None.

 

Presentations & Recognitions

 

None.

 

Deputations

 

1.

Ms. Stacy Ryder was not in attendance to address Council regarding the Newmarket MS Society, York Region Chapter Walk.  Councillor Sponga advised that the walk will take place on Sunday, May 3, 2015 at the Newmarket Community Centre and Lions Hall, 200 Doug Duncan Drive beginning with registration at 8:30 a.m.

 

Approval of Minutes

 

2.

Council Minutes of March 30, 2015.

 

Moved by:      Councillor Sponga

 

Seconded by: Councillor Bisanz

 

 

THAT the Council Minutes of March 30, 2015 be approved.

 

In Favour:

Mayor Van Bynen, Regional Councillor Taylor, Councillor Vegh, Councillor Kerwin, Councillor Twinney, Councillor Hempen, Councillor Sponga, Councillor Broome-Plumley, Councillor Bisanz

Opposed:

(None)

(9 in favour, 0 opposed)

 

Carried

 

 

 

 

3.

Special Council Minutes of March 30, 2015.

 

Moved by:      Councillor Kerwin

 

Seconded by: Councillor Twinney

 

 

THAT the Special Council Minutes of March 30, 2015 be approved.

 

In Favour:

Mayor Van Bynen, Regional Councillor Taylor, Councillor Vegh, Councillor Kerwin, Councillor Twinney, Councillor Hempen, Councillor Sponga, Councillor Broome-Plumley, Councillor Bisanz

Opposed:

(None)

(9 in favour, 0 opposed)

 

Carried

 

4.

Special Council (Closed Session) Minutes of March 30, 2015.

 

Moved by:      Councillor Twinney

 

Seconded by: Councillor Bisanz

 

 

THAT the Special Council (Closed Session) Minutes of March 30, 2015 be approved.

 

In Favour:

Mayor Van Bynen, Regional Councillor Taylor, Councillor Vegh, Councillor Kerwin, Councillor Twinney, Councillor Hempen, Councillor Sponga, Councillor Broome-Plumley, Councillor Bisanz

Opposed:

(None)

(9 in favour, 0 opposed)

 

Carried

 

Correspondence & Petitions

 

5.

Correspondence from Ms. Ashley Martin, Program Manager, Girls Incorporated of York Region requesting proclamation of May 4 to 8, 2015 as 'Girls Rights Week'.

 

Moved by:      Councillor Hempen

 

Seconded by: Councillor Sponga

 

 

a) THAT the correspondence from Ms. Ashley Martin, Program Manager, Girls Incorporated of York Region be received and the following recommendations be adopted:

 

i) THAT the Town of Newmarket proclaim May 4 to 8, 2015 as 'Girls Rights Week';

 

ii) AND THAT the proclamation be advertised in the Town Page advertisement and on the Town's website www.newmarket.ca    

 

In Favour:

Mayor Van Bynen, Regional Councillor Taylor, Councillor Vegh, Councillor Kerwin, Councillor Twinney, Councillor Hempen, Councillor Sponga, Councillor Broome-Plumley, Councillor Bisanz

Opposed:

(None)

(9 in favour, 0 opposed)

 

Carried

 

Reports by Regional Representatives

 

a)

Regional Councillor Taylor advised that the Region, in conjunction with each lower tier municipality has completed the York Region Office Attraction Review which will be before Regional Council this week.   The review discusses Davis Drive, economic development, jobs and office attraction.  A market analysis of the regional centres and corridors related to office attraction has been completed, a workplan will come forward that will incorporate a marketing and communications plan. 

 

b)

Regional Councillor Taylor advised that the Region’s 2014 Greening Strategy Review has been completed.  Highlights from the report include 91,000 trees planted in York Region, over 3000 tree plantings on regional boulevards and 1.7 kilometres of fully accessible trails. 

 

Reports of Committees and Staff

 

6.

Special Committee of the Whole Minutes of March 30, 2015.

 

Moved by:      Regional Councillor Taylor

 

Seconded by: Councillor Vegh

 

 

THAT the Special Committee of the Whole Minutes of March 30, 2015 be approved and the following recommendations be adopted:

 

7.

THAT staff provide a report within six months related to internet voting.

 

8.

THAT the purchase of the property known as Clock Tower and restructuring of Council be removed as priority items for this term of Council.

 

9.

THAT the Partners for Climate Protection Plan and related greenhouse gas strategies be referred to staff for internal processes and referred to the Municipal Energy Plan.

 

10.

THAT the following items be included as priorities under the current themes:

·         Better Understanding of Economic Development/Assessment Enhancement/Job Creation

·         Budget – Activity Based Costing (Benchmarking effectiveness and efficiency – cost comparators)

·         Improve Quality of Life – Community Based Projects

 

11.

THAT the themes be consolidated under the following themes:

·         Economic Development and Jobs

·         Enhanced Recreation Opportunities

·         Municipal Efficiencies and Financial Management

·         Traffic Safety Mitigation

 

12.

THAT Community Centre Lands (downtown parking) and Davis/Yonge Redevelopment – Optimized for Living be included under the Municipal Efficiencies and Financial Management theme.

 

13.

THAT Long Term Municipal Facilities Optimization – location, services and Municipal Recreation Hub – explore/develop be consolidated as one item.

 

14.

THAT Community Engagement, including communication measures be incorporated into the themes.

 

In Favour:

Mayor Van Bynen, Regional Councillor Taylor, Councillor Vegh, Councillor Kerwin, Councillor Twinney, Councillor Hempen, Councillor Sponga, Councillor Broome-Plumley, Councillor Bisanz

Opposed:

(None)

(9 in favour, 0 opposed)

 

Carried

 

15.

Committee of the Whole Minutes of April 13, 2015.

 

Moved by:      Councillor Kerwin

 

Seconded by: Councillor Vegh

 

 

THAT the Committee of the Whole Minutes of April 13, 2015 be approved and the following recommendations be adopted:

 

16.

THAT the presentation by Mr. Glenn Lang, Project Manager - N6 Shared Services regarding an Overview of the N6 Shared Services Study be received.

 

 

17.

THAT the presentation by Ms. Mary-Frances Turner, President, York Region Rapid Transit Corporation regarding vivaNext impacts be received.

 

18.

THAT the deputation by Mr. John Heckbert regarding vivaNext - Davis Drive and Yonge Street Update be received.

 

 

19.

THAT the deputation by Ms. Bessie Vlasis regarding Bully Free Community Alliance be received.

 

 

20.

THAT the request for funding by Bully Free Community Alliance in the amount of $3,500.00 in order to attend the Global Youth Summit be referred to staff for consideration.

 

 

21.

THAT the deputation by Ms. Anne Robins and associated correspondence regarding Downtown Patios be received.

 

 

22.

a) THAT Community Services – Economic Development Report 2015-12 dated April 2, 2015 regarding Downtown Patios - Pilot Project be referred to the Main Street District Business Improvement Area Board of Management for consultation and recommendations to staff and Council.

 

 

23.

THAT the deputation by Mr. John Birchall regarding NEAC Committee Dissolution be received.

 

 

24.

Corporate Services Report - Legislative Services 2015-05 dated April 2, 2015 regarding 'Committee Administration Policy and Committee Structure Options'.

 

a) THAT Corporate Services Report - Legislative Services 2015-05  dated April 2, 2015 regarding 'Committee Administration Policy and Committee Structure Options' be received and the following recommendations be adopted:

 

i) THAT the Committee Administration Policy (attached as Appendix 'A') be approved and immediately applied to all applicable committees;

 

ii) AND THAT Council approve Option A, as identified in this report as the committee structure for the 2014-2018 term with the exception of the Newmarket Environmental Advisory Committee (NEAC) which shall continue its current structure pending a review and further development of its mandate by staff in consultation with the previous NEAC Chair;

 

iii) AND THAT with the exception of Statutory Committees, all Advisory Committee/Task Forces identified for dissolution in the Committee Structure Options Matrix (attached as Appendix 'B'), be formally dissolved;

 

iv) AND THAT staff be directed to prepare and/or update all necessary terms of references for Council's future approval and undertake recruitment activities as necessary;

 

v) AND THAT the Audit Committee members from the 2010-2014 term be permitted to meet until new members have been appointed. 

 

 

25.

Correspondence dated March 17, 2015 from Mr. Mario Sergio, Minister, Seniors Affairs requesting proclamation of June, 2015 as 'Seniors' Month' in the Town of Newmarket.

 

a) THAT the correspondence dated March 17, 2015 from Mr. Mario Sergio, Minister, Seniors Affairs be received and the following recommendations be adopted:

 

i) THAT the Town of Newmarket proclaim June, 2015 as 'Seniors' Month';

 

ii) AND THAT the proclamation be advertised in the Town Page advertisement and on the Town's website www.newmarket.ca

 

 

26.

Correspondence dated March 20, 2015 from Ms. Linda Keith, President, PFLAG Canada - York Region requesting proclamation of June 13 to June 21, 2015 as 'Pride Week' in the Town of Newmarket.

 

a) THAT the correspondence dated March 20, 2015 from Ms. Linda Keith, President, PFLAG Canada - York Region be received and the following recommendations be adopted:

 

i) THAT the Town of Newmarket proclaim June 13 to June 21, 2015 as 'Pride Week';

 

ii) AND THAT the proclamation be advertised in the Town Page advertisement and on the Town's website www.newmarket.ca

 

 

27.

Appointment Committee Minutes of February 23, 2015 and March 23, 2015. 

 

a) THAT the Appointment Committee Minutes of February 23, 2015 and March 23, 2015 be received.

 

 

28.

Main Street District Business Improvement Area Board of Management Minutes of February 24, 2015.

 

a) THAT the Main Street District Business Improvement Area Board of Management Minutes of February 24, 2015 be received.

 

 

29.

Site Plan Review Committee Minutes of March 30, 2015.

 

a) THAT the Site Plan Review Committee Minutes of March 30, 2015 be received.

 

30.

Item 1 of the Site Plan Review Committee Minutes of March 30, 2015 regarding Application for Telecommunications Tower - 1151 Ringwell Drive.

 

a) THAT the application for Telecommunications Facility to permit a new 40 metre monopole tower to be erected on the subject lands be approved in principle and referred to staff for processing, subject to the following:

 

i) THAT the preliminary review comments provided to the applicant be addressed to the satisfaction of Town Staff;

 

ii) THAT Committee request the applicant provide a donation in the amount of $10,000.00 to the Town for a community benefit;

 

iii) AND THAT Cathy Bilotta of Standard Land Company Inc., Suite 600, 366 Bay Street, Toronto, ON M5H 4B2 be notified of this decision.

 

 

31.

Item 2 of the Site Plan Review Committee Minutes of March 30, 2015 - Application for Amendment to Site Plan Approval - 18106 and 18110 Yonge Street - Regional Municipality of York.

 

a) THAT the application for Amendment to Site Plan Approval to permit an addition having a gross floor area of 3,310 m2 to the existing bus storage facility and a new Emergency Medical Services facility having a gross floor area of 555 m2 together with a parking lot expansion on the subject lands be referred to a Public Information Centre (PIC), subject to the following:

 

i) THAT existing fence be upgraded and appropriate landscaping for screening the EMS building be included in the plans to be presented at the Public Information Centre (PIC);

 

ii) AND THAT Mr. Martin Silver, Manager, Capital Delivery, Property Services Branch of The Regional Municipality of York, 17250 Yonge Street Newmarket, ON L3Y 6Z1 be notified of this decision;

 

ii) AND THAT Ms. Lauren Capilongo, Associate of Malone Given Parsons Ltd., 140 Renfrew Drive, Suite 201, Markham, ON  L3R 6B3 be notified of this decision.

 

 

32.

Chief Administrative Officer Report 2015-03 dated March 25, 2015 regarding Northern 6 Collaboration - Presentation of Upcoming Initiatives.

 

a) THAT CAO Report 2015-03 dated March 25, 2015 regarding Northern 6 Collaboration - Presentation of Upcoming Initiatives be received and the following recommendations be adopted:

 

i) THAT the CAO Report 2015-03 be received;

 

ii) AND THAT staff be directed to continue to evaluate opportunities for shared services between and among Northern 6 municipalities.

 

 

33.

Corporate Services Report - Legislative Services 2015-06 dated March 23, 2015 regarding 'Regulation and Sale of Fireworks'. 

 

a) THAT Corporate Services Report - Legislative Services 2015-06 dated March 23, 2015 regarding 'Regulation and Sale of Fireworks' be received and the following recommendations be adopted:

 

i) THAT Council adopt the Draft Fireworks By-law attached as Appendix 'A';

 

ii) AND THAT the following fees be included in the Fees and Charges By-law for the 2015 Budget;

 

License to sell at a Mobile Sales Premise           $337.00

Appeals Fee                                                        $155.00

 

iii) AND THAT Council repeal By-law 2002-151 Schedule 11.

 

 

34.

Corporate Services Report - Financial Services 2015-24 dated April 1, 2015 regarding Ice Storm Assistance Program Grant Agreement.

 

a) THAT Corporate Services Report - Financial Services 2015-24 dated April 1, 2015 regarding Ice Storm Assistance Program Grant Agreement be received and the following recommendations be adopted:

 

i) THAT the Mayor and Clerk be authorized to execute the Ice Storm Assistance Program Grant Agreement on behalf of the Town of Newmarket;

 

ii) AND THAT any funds received be applied to the Winter Control Reserve.

 

 

35.

Development and Infrastructure Services Report - Engineering Services 2015-23 dated March 19, 2015 regarding Parking By-law Update - Construction Activity.

 

a) THAT Development and Infrastructure Services Report – ES2015-23 dated March 19, 2015 regarding Parking By-law Update – Construction Activity be received and the following recommendations be adopted:

 

 

 

 

 

i) THAT the Parking By-law 1993-62, as amended, be further amended by adding the following:

 

20.3 During road construction, residents are exempt from the following sections relating to the road under construction: Sections 8.2 a), 8.6 a), 10 c), 10 e), 10 f), 12 a), 12 f), 12 h), 16, and 17.  

      

20.3.1 The commencement of a Road Construction project is defined as a) the date that the Notification to Commence Work has been issued AND b) the Road Construction Signs (OTM Book 7 Temporary Signs) have been erected.  The project is defined as completed when a Certificate of Substantial Completion has been issued AND the Road Construction Signage has been removed.

 

ii) AND THAT the necessary By-laws be prepared and submitted to Council for their approval.

 

 

36.

Development and Infrastructure Services Report - Public Works Services 2015-27 dated March 30, 2015 regarding Road Occupancy By-law - Minor Amendments.

 

a) THAT Development and Infrastructure Services Report - Public Works Services 2015-27 dated March 30, 2015 regarding Road Occupancy By-law -Minor Amendments be received and the following recommendations be adopted:

 

i) THAT the definition of Applicant be deleted, and the new definition be added;  'Applicant' means any person making application for a Road Occupancy Permit;

 

ii) AND THAT 7.2 (b) be amended by removing 'two million dollars ($2,000,000.00); and adding 'five million dollars ($5,000,000.00)'; for required insurance coverage;

 

iii) AND THAT a By-law be prepared for Council.

 

 

37.

Development and Infrastructure Services Report - Engineering Services 2015-26 dated March 27, 2015 regarding 'York Region Municipal Streetscape Partnership Program - Davis Drive Key Intersection Improvements'.

 

a) THAT Development and Infrastructure Services Report – ES2015-26 dated March 27, 2015 regarding York Region Municipal Streetscape Partnership Program – Davis Drive Key Intersections Streetscape Improvements be received and the following recommendations be adopted:

 

i) THAT the Engineering Services Department be authorized to continue the application under the Municipal Streetscape Partnership Program offered by York Region for the Davis Drive key intersection streetscape improvements;

ii) AND THAT staff be authorized to maintain the works being proposed under the Municipal Streetscape Partnership Program offered by York Region for the Davis Drive key intersection streetscape improvements.

 

 

38.

List of Outstanding Matters.

 

a) THAT the list of Outstanding Matters be received.

 

 

39.

Central York Fire Services - Joint Council Committee Minutes of April 7, 2015.

 

a) THAT Central York Fire Services - Joint Council Committee Minutes of April 7, 2015 be received.

 

 

40.

Item 4 of the Central York Fire Services - Joint Council Committee Minutes of April 7, 2015 regarding feasibility of a consolidated fire service.

 

WHEREAS the consolidation of Aurora and Newmarket fire services into Central York Fire Services has achieved efficiencies through enhanced levels of fire service provided at a significantly reduced cost;

 

AND WHEREAS consolidation with additional municipalities may achieve further operating efficiencies, improved department structure, increased service level(s), and cost avoidance opportunities;

 

BE IT RESOLVED THAT staff be directed to prepare correspondence to the Council of the Town of Richmond Hill pursuing interest in the consolidation of CYFS with the Town of Richmond Hill Fire Service; 

 

AND THAT the correspondence be brought before both Councils of Aurora and Newmarket for approval and signed by Heads of Councils before submission to Richmond Hill Council.

 

 

41.

Correspondence dated April 8, 2015 from Mr. Stephen Huycke, Town Clerk, Town of Aurora regarding 2015 Central York Fire Services Budget for Aurora Comment.

 

a) THAT the correspondence dated April 8, 2015 from Mr. Stephen Huycke, Town Clerk, Town of Aurora regarding 2015 Central York Fire Services Budget for Aurora Comment be received.

 

 

42.

Development and Infrastructure Services Report - Engineering Services 2015-24 dated April 13, 2015 regarding Inflow and Infiltration Reduction Pilot Project.

 

 

 

a) THAT Development and Infrastructure Services Report – ES 2015-24 dated April 13, 2015 regarding Inflow and Infiltration Reduction Pilot Project be deferred to the next scheduled Committee of the Whole meeting.

 

 

43.

 

Development and Infrastructure Services Report - Planning and Building Services 2015-06 dated April 13, 2015 regarding the 2015 Annual Servicing Allocation Review.

 

a) THAT Development and Infrastructure Services Report - Planning and Building Services 2015-06 dated April 13, 2015 regarding the 2015 Annual Servicing Allocation Review be received and the following recommendations be adopted:

 

i) THAT all previously distributed servicing capacity be re-instated;

 

ii) AND THAT servicing capacity be allocated to the following development from the Town's current strategic reserve:

 

Marianneville Developments (Glenway) Phase 1 in the amount of 325 people (74 townhouses) be assigned and that the 40 detached dwellings allocation be delegated to staff following the Town initiated Glenway Public Information Centre (PIC) to be scheduled no later than May 30, 2015;

 

iii) AND THAT staff bring forward an additional allocation report in 2015 if necessary and that Council defer any prioritization of future allocation to that time;

 

iv) AND THAT the Town continue to hold the balance of its unassigned and uncommitted servicing capacity (2560 people total, with a minimum of 561 people to be directed to the Centres and Corridors) in a strategic reserve. 

 

 

44.

Joint Development and Infrastructure Services/Planning and Building Services and Corporate Services/Financial Services Report 2015-08 dated April 13, 2015 regarding Implementation Strategy for the Newmarket Urban Centres Secondary Plan.

 

a) THAT Joint Development and Infrastructure Services/Planning and Building Services and Corporate Services/Financial Services Report 2015-08 dated April 13, 2015 regarding the Implementation Strategy for the Town of Newmarket Urban Centres Secondary Plan be received and that the following recommendations be adopted:

 

i) THAT the Implementation Strategy for the Newmarket Urban Centres Secondary Plan in Attachment 1 be approved;

 

 

ii) AND THAT staff be directed to review and update the Implementation Strategy in conjunction with the future review(s) and update(s) of the Development Charges By-law.

 

 

45.

Information Report 2015-10 dated March 26, 2015 regarding Canada Post Switchover to Community Mailboxes.

 

a) THAT a request be made to Canada Post for an additional review period of 180 days for the placement of Community Mailboxes;

 

b) AND THAT staff review the location of all Community Mailboxes as it pertains to safety, accessibility, parking, winter maintenance and proposed capital improvements related to roads, sidewalks and utilities;

 

c) AND THAT staff engage the Newmarket Accessibility Advisory Committee for comment;

 

d) AND THAT the results of the review by staff and the Newmarket Accessibility Advisory Committee be provided to Canada Post;

 

e) AND THAT a copy of this motion be circulated to Canada Post and the office of the Member of Parliament for Newmarket-Aurora. 

 

 

46.

Corporate Services Report - Legislative Services 2015-02 dated April 1, 2015 regarding 'Noise By-law Exemption Request, Ministry of Transportation re:  Pan Am and Parapan Am Games Off-Peak Deliveries'.

 

a) THAT Corporate Services Report - Legislative Services 2015-02 dated April 1, 2015 regarding 'Noise By-law Exemption Request, Ministry of Transportation re:  Pan Am and Parapan Am Games Off-Peak Deliveries' be received and the following recommendations be adopted:

 

i) THAT a by-law to exempt the unloading and loading of goods at off-peak deliveries for the duration of the Pan Am and Parapan Am Games from June 26, 2015 to August 15, 2015 between the hours of 7:00 p.m. to 12:00 a.m. Monday through Friday from the Noise By-law (By-law 2004-94) be enacted;

 

ii) AND THAT the Town of Newmarket and Ministry of Transportation provide notice to Newmarket residents in advance of June 26, 2015.

 

47.

Community Services - Recreation and Culture Report 2015-08 dated April 1, 2015 regarding Artificial Turf Sports Field Follow- Up Report. 

 

 

 

a) THAT Community Services - Recreation and Culture Report 2015-08 dated April 1, 2015 regarding Artificial Turf Sports Field Follow-Up Report be received and the following recommendation be adopted:

 

i)  THAT Council direct staff to carry out the next steps as outlined within this report.

 

48.

Joint CAO/ Commissioners and Financial Services Report 2015-23 dated April 7, 2015 regarding Enhancement Options.

 

a) THAT Joint CAO/Commissioners and Financial Services Report 2015-23 dated April 7, 2015 regarding Enhancement Options be received and the following recommendations be adopted:

 

i)        THAT a provision of $153,000 (0.30% tax increase) for service level enhancements be confirmed for inclusion in the 2015 draft budget and allocated as follows:

2015

2016*

2017*

2018*

Total

CreateITNow at Southlake

$  25,000

 

 

 

$  25,000

All sidewalk snow clearing

$  40,000

$  60,000

$100,000

$100,000

$  300,000

Manager of Transportation

$  62,000

$  75,028

 

 

$  137,028

Other transportation initiatives

$  26,000

$  38,000

$  50,000

$  55,000

$  169,000

Total

$  153,000

$  173,028

$ 150,000

$ 155,000

$ 631,028

* subject to further review and annual budget approval

 

49.

THAT Council support audio and visual recordings of all Council Strategic Priority workshops and meetings;

 

AND THAT Council Strategic Priority meetings and workshops be live streamed and archived on the Town website for the purpose of future viewing of the public;

 

AND THAT Council direct staff to live stream and archive all future Council Strategic workshops and meetings on the Town's website.

 

50.

THAT staff bring a report to Committee of the Whole within 60 days outlining whether mitigation measures of flooding on Ontario Street is within the jurisdiction of the Town.

 

 

 

In Favour:

Mayor Van Bynen, Regional Councillor Taylor, Councillor Vegh, Councillor Kerwin, Councillor Twinney, Councillor Hempen, Councillor Sponga, Councillor Broome-Plumley, Councillor Bisanz

Opposed:

(None)

(9 in favour, 0 opposed)

 

Carried

 

51.

Development and Infrastructure Services Report - Engineering Services 2015-25 dated March 27, 2015 regarding 'York Region Municipal Streetscape Partnership Program - Gateway Feature at Bathurst Street/Davis Drive'.

 

Moved by:      Regional Councillor Taylor

 

Seconded by: Councillor Bisanz

 

 

a) THAT Development and Infrastructure Services Report – ES2015-25 dated March 27, 2015 regarding “York Region Municipal Streetscape Partnership Program – Gateway Feature at Bathurst Street/Davis Drive” be received and the following recommendations be adopted:

 

i) THAT the Engineering Services Department be authorized to continue the application under the Municipal Streetscape Partnership Program offered by York Region for the Davis Drive key intersection streetscape improvements;

 

ii) AND THAT staff be authorized to maintain the works being proposed under the Municipal Streetscape Partnership Program offered by York Region for the construction of the gateway entrance feature sign at the intersection of Bathurst Street and Davis Drive.

 

In Favour:

Mayor Van Bynen, Regional Councillor Taylor, Councillor Vegh, Councillor Kerwin, Councillor Twinney, Councillor Hempen, Councillor Sponga, Councillor Broome-Plumley, Councillor Bisanz

Opposed:

(None)

(9 in favour, 0 opposed)

 

Carried

 

 

 

 

 

 

 

52.

Item 4 of the Central York Fire Services - Joint Council Committee Minutes of April 7, 2015 regarding feasibility of a consolidated fire service.

 

Discussion ensued and an alternate motion was presented.

 

Moved by:      Regional Councillor Taylor

 

Seconded by: Councillor Sponga

 

 

a) THAT Central York Fire Services - Joint Council Committee 2014 Fire Department Master Plan Update approval be referred to an upcoming meeting with information related to the Master Fire Plan;

 

i) AND THAT Joint Council Committee make a recommendation to the Councils of the two municipalities to proceed with a land securement, subject to a report for final approval in 2015 for the construction of a new fire facility to include Administration, Training and Suppression Crew and provide for possible inclusion of Fire Prevention Division;

 

ii) AND THAT Development Charge funds to an upset limit of $25,000 be approved to hire by RFP, an architectural consultant to assist in the land securement and upon approval of land purchase and approval of further funding, to undertake the facility design.

 

In Favour:

Mayor Van Bynen, Regional Councillor Taylor, Councillor Vegh, Councillor Kerwin, Councillor Twinney, Councillor Hempen, Councillor Sponga, Councillor Broome-Plumley, Councillor Bisanz

Opposed:

(None)

(9 in favour, 0 opposed)

 

Carried

 

53.

Joint Development and Infrastructure Services Report - Planning and Building Services and Engineering Services 2015-12 dated April 2, 2015 regarding a Proposed Trail from Yonge Street to Rita's Avenue.

 

Moved by:      Councillor Broome-Plumley

 

Seconded by: Councillor Sponga

 

 

a) THAT Joint Development and Infrastructure Services - Planning and Building Services and Engineering Services 2015-12 dated April 2, 2015 regarding a Proposed Trail from Yonge Street to Rita's Avenue be received and the following recommendation be adopted:

 

 

 

i) THAT Staff bring back a report with the intent of significantly reducing the impact that the trail will have on residents’ properties by lessening the size and right-of-way of the path, preserving existing trees, plantings, privacy fence and low impact lighting. 

 

In Favour:

Mayor Van Bynen, Regional Councillor Taylor, Councillor Vegh, Councillor Kerwin, Councillor Twinney, Councillor Hempen, Councillor Sponga, Councillor Broome-Plumley, Councillor Bisanz

Opposed:

(None)

(9 in favour, 0 opposed)

 

Carried

 

54.

Joint Chief Administrative Officer/Commissioners and Financial Services Report 2015-22 dated April 7, 2015 regarding Approval of the 2015 Operating and Capital Budgets.

 

Discussion ensued and an alternate motion was presented.

 

Moved by:      Regional Councillor Taylor

 

Seconded by: Councillor Twinney

 

 

a) THAT Joint CAO/Commissioners and Financial Services Report 2015-22 dated April 7, 2015 regarding Approval of the 2015 Operating and Capital Budgets be received and the following recommendations be adopted:

 

i) THAT the proposed 2015 Operating Budget with expenditures of $112,926,115 be approved, which is comprised of the following components:

 

a) $61,236,741 for the Town portion, which includes an additional $505,402 for asset replacement funding;

 

b) $30,000 for the Newmarket Downtown Business Improvement Area (BIA);

 

c) $3,750,714 for the Library portion;

 

d) $15,116,508 for Central York Fire Services (Newmarket share), and that the budget for the role of Assistant Deputy Chief be approved and that hiring of an Assistant Deputy Chief be deferred pending approval of the Master Fire Plan and an opportunity for the Joint Council Committee to review the scope of the role of the Assistant Deputy Chief position as well as the role of Chief Training Officer;

 

e) $32,792,152 for the Water and Wastewater Rate Groups which includes an additional $620,000 for asset replacement funding;

 

 

ii) AND THAT the proposed 2015 Capital Budget with expenditures of $29,333,475 be approved;

 

iii) AND THAT the proposed 2015 Operating and Capital Budgets be forwarded to the Council meeting of April 20, 2015 for final approval. 

 

In Favour:

Mayor Van Bynen, Regional Councillor Taylor, Councillor Vegh, Councillor Kerwin, Councillor Twinney, Councillor Hempen, Councillor Sponga, Councillor Broome-Plumley, Councillor Bisanz

Opposed:

(None)

(9 in favour, 0 opposed)

 

Carried

 

55.

Committee of the Whole (Closed Session) Minutes of April 13, 2015.

 

Moved by:      Councillor Sponga

 

Seconded by: Councillor Vegh

 

 

THAT the Committee of the Whole (Closed Session) Minutes of April 13, 2015 be approved.

 

In Favour:

Mayor Van Bynen, Regional Councillor Taylor, Councillor Vegh, Councillor Kerwin, Councillor Twinney, Councillor Hempen, Councillor Sponga, Councillor Broome-Plumley, Councillor Bisanz

Opposed:

(None)

(9 in favour, 0 opposed)

 

Carried

 

56.

Appointment Committee Minutes of April 20, 2015 and Appointment Committee (Closed Session) Minutes of April 20, 2015.

 

Moved by:      Councillor Bisanz

 

Seconded by: Councillor Twinney

 

 

a) THAT the Appointment Committee Minutes of April 20, 2015 and the Appointment Committee (Closed Session) Minutes of April 20, 2015 be received; 

 

 

 

 

 

 

 

 

In Favour:

Mayor Van Bynen, Regional Councillor Taylor, Councillor Vegh, Councillor Kerwin, Councillor Twinney, Councillor Hempen, Councillor Sponga, Councillor Broome-Plumley, Councillor Bisanz

Opposed:

(None)

(9 in favour, 0 opposed)

 

Carried

 

Moved by:      Councillor Vegh

 

Seconded by: Councillor Twinney

 

 

a) THAT the individuals identified in the Appointment Committee (Closed Session) Minutes recommended for appointment to the following boards/committees be considered at the May 11, 2015 Council meeting in open session: 

 

Accessibility Advisory Committee, Appeal Committee, Committee of Adjustment, Heritage Newmarket, Newmarket Public Library Board, Property Standards Committee

 

b) AND THAT the applicants be notified prior to the May 11, 2015 Council meeting.

 

In Favour:

Mayor Van Bynen, Regional Councillor Taylor, Councillor Vegh, Councillor Kerwin, Councillor Twinney, Councillor Hempen, Councillor Sponga, Councillor Broome-Plumley, Councillor Bisanz

Opposed:

(None)

(9 in favour, 0 opposed)

 

Carried

 

57.

Item 3 of the Appointment Committee Minutes of April 20, 2015.

 

Moved by:      Councillor Vegh

 

Seconded by: Councillor Twinney

 

 

a) THAT returning appointees be limited to one term of appointment on the same committee (to expire 2018, or until the appointment of successors by the 2018 Council);

 

b) AND THAT new appointees be limited to two consecutive terms of appointments on the same committee (to expire 2022, or until the appointment of successors by the 2022 Council) in accordance with the Committee Public Appointment Policy;

 

c) AND THAT staff review the Committee Public Appointment Policy with respect to term limits and report back to the Appointment Committee mid-term.

 

 

In Favour:

Mayor Van Bynen, Regional Councillor Taylor, Councillor Vegh, Councillor Kerwin, Councillor Twinney, Councillor Hempen, Councillor Sponga, Councillor Broome-Plumley, Councillor Bisanz

Opposed:

(None)

(9 in favour, 0 opposed)

 

Carried

 

By-laws

 

58.

By-laws.

 

Moved by:      Councillor Sponga

 

Seconded by: Councillor Kerwin

 

 

THAT By-laws 2015-14, 2015-15 and 2015-16 be enacted.

 

 

2015-14

A By-law to provide an exemption to By-law 2004-94, as amended, being a by-law to prohibit and regulate unusual noises or noises likely to disturb the inhabitants of the Town of Newmarket.

(Deliveries during Pan Am Games)

 

 

2015-15

A By-law to amend By-law 1993-62, as amended, being a By-law to regulate parking within the Town of Newmarket.

 

 

2015-16

A By-law to regulate the temporary closure or occupancy of Highways under the jurisdiction of the municipality.

 

In Favour:

Mayor Van Bynen, Regional Councillor Taylor, Councillor Vegh, Councillor Kerwin, Councillor Twinney, Councillor Hempen, Councillor Sponga, Councillor Broome-Plumley, Councillor Bisanz

Opposed:

(None)

(9 in favour, 0 opposed)

 

Carried

 

Notices of Motions

 

None.

 

Motions

 

None.

 

Announcements & Community Events

 

a)

Councillor Vegh advised that the Town of Newmarket received the Burlington Cup Award from the Lifesaving Society Ontario and the Top Swimming and Water Safety Training Partner Award from the Red Cross Swim Program.  Both awards signify outstanding lifesaving aquatic programs in Newmarket. Congratulations to Newmarket staff.

 

b)

Councillor Vegh advised that he will be hosting a Ward 1 drop-in on Tuesday, May 5, 2015 from 7:00 to 9:00 p.m. at the Magna Centre.  Stop by and provide your feedback on Ward 1 and the Town.   

 

c)

Councillor Kerwin invited residents to participate in the Annual Holland River and Community Clean-Up, Community Fun Day and Real YOUth Night on Saturday, May 2, 2015 at the Newmarket Youth and Recreation Centre.  Registration begins at 8:30 a.m. and clean-up runs from 9:00 a.m. until noon.  Gloves and garbage bags are provided. Following the clean-up, volunteers enjoy a free lunch.  Afterwards, stay and take part in the Youth Centre’s Family Fun Day event which runs 11:00 a.m. until 4:00 p.m., followed by the Real YOUth Night from 5:00 to 9:00 p.m. Entertainment, activities and food are free. Visit www.newmarket.ca to learn more

 

d)

Councillor Kerwin advised that the Ward 2 clean-up will take place on May 2, 2015 at 9:00 a.m.  Members of the Bogart Creek Restoration Committee will be participating in the clean-up and will be meeting at the Bogart Pond Circle and the Youth Centre.

 

e)

Councillor Twinney advised that she recently attended the Ontario Bike Summit where it was her privilege to accept the Bronze Bicycle Friendly Community Award on behalf of the Town of Newmarket. The Town of Newmarket was one of five municipalities in Ontario recognized by Share the Road Cycling Coalition for building safe, healthy and connected communities.

 

f)

Regional Councillor Taylor advised that the Annual Doane House Hike 4 Hospice will take place on Sunday, May 3 at the Fairy Lake pavilions.  Check-in is at 9:00 a.m.

 

g)

Regional Councillor Taylor advised that the Community Inclusivity Equity Council of York Region will be hosting its Benefit Gala on Thursday, April 30 at the Sheraton Parkway Hotel.  All proceeds from the event will go towards building a school library and supporting the educational needs of the children and youth of Georgina Island.  For further information visit www.ciecyr.ca

 

 

h)

Councillor Hempen advised that yard waste collection has begun for the season and will continue on a bi-weekly basis until November.  Material should be placed at the curb in paper organic yard waste bags, or open containers only, before 7:00 a.m. on the day of collection. Yard waste in plastic bags and grass clippings is not acceptable for collection. Branches less than 4” in diameter from trees or shrubs are accepted and must be tied into small manageable bundles.  For further details visit www.newmarket.ca, call 905-895-5193 or download the ‘my-waste app’™ from the app store.

 

i)

Councillor Kerwin reminded residents that the Town’s waste collection calendar is an excellent resource and advised that the calendar is available from the Municipal Offices or contact Councillor Kerwin at 905-895-8969.

 

j)

Councillor Sponga advised that the Ward 5 Traffic Safety Committee held its meeting last week and thanked all those who participated.  The Committee received a presentation from vivaNext representatives and was happy to hear about budget inclusions related to traffic safety. 

 

k)

Councillor Sponga invited Ward 5 residents to the ward meeting being held on Wednesday April 22, 2015 from 7:00 to 8:30 p.m. at the Community Centre and Lions Hall #4.  Come and hear about what is going on in Town and in Ward 5. Discussion will be held regarding Canada Post community mailboxes.  For more information, please email jsponga@newmarket.ca or call 905-895-5193.

 

l)

Councillor Sponga advised that the 2015 season of the Newmarket Farmers’ Market will commence on Saturday, May 2, 2015.

 

m)

Councillor Sponga advised that the MS Walk will take place on Sunday, May 3, 2015 at 8:30 a.m. at the Community Centre and Lions Hall, 200 Doug Duncan Drive.  Visit www.mswalks.ca to register or contact Jennifer at 1-800-268-7582 ext. 3123

 

n)

Councillor Broome-Plumley advised that the 10th Annual Whipper Billy Watson Community clean-up is taking place on May 2, 2015 and has been spearheaded by members of the community.  An additional clean-up of the ravine area on both sides of Sawmill Valley Drive, Terry Fox Public School area and Mulock Drive between Yonge Street and Columbus Way has been included. 

 

o)

Councillor Broome-Plumley advised that today marks the first day of Carpool Week, which runs from April 20 to 26, 2015. Carpool week is an annual campaign led by Smart Commute to encourage people to carpool and celebrate how much commuters can save by driving to work, school or an event with at least one other person. Be sure to check out and learn more about the Smart Commute contest at www.smartcommute.ca/carpool

 

p)

Councillor Broome-Plumley advised that the Neighborhood Network, in partnership with the Lake Simcoe Region Conservation Authority and the Town of Newmarket will be holding a tree planting on May 2, 2015.  Over 400 trees will be planted around the John F. Smith park.  To volunteer, please visit neighbourhoodnetwork.org  

 

q)

Councillor Bisanz advised that on Saturday, May 9, 2015 bring your Mother to Victorian Mother's Day Tea at the Elman W. Campbell Museum, 134 Main St South. Enjoy an old-fashioned afternoon in a historical setting, hosted by the Friends of the Museum. There are two sittings: 1:00 to 2:00 p.m. or 2:30 to 3:30 p.m.  A variety of teas, old-fashioned sandwiches and sweets will be served on vintage china. Tickets are $10.00 and can be purchased through ‘newtix’ at newmarket.ca. For more information, please call 905-953-5314 or email elmanmuseum@rogers.com

 

r)

Councillor Bisanz thanked those residents and staff experts who attended the joint Ward 6 and Ward 7 ‘Meet the Experts’ evening last week.  Matters discussed included the budget, Emerald Ash Borer plans and stormwater management issues. 

 

s)

Mayor Van Bynen advised that on April 9, 2015, Jackie Playter received the Leading Women/Leading Girls Building Community Award from MPP Chris Ballard. Jackie has played a leading or supporting role in so many of the Town’s initiatives and it is always a pleasure to work with her.  Her enthusiasm and love of people knows no bounds. Jackie Playter is akin to Newmarket’s Ambassador. She is extremely deserving of this accolade – congratulations!

 

t)

Mayor Van Bynen advised that the next Council meeting is Monday, May 11th at 7pm.

 

u)

Mayor Van Bynen invited members of the community to attend the Newmarket Chamber of Commerce Mayor’s Annual Address on Friday, April 24, 2015 at 11:30 a.m. at the Cardinal Golf Course.

 

New Business

 

a)

Councillor Broome-Plumley requested an update on the approved sidewalk on Yonge Street between Savage Road and the Tom Taylor Trail.  The Commissioner of Development and Infrastructure Services advised that a pre-construction meeting is scheduled to occur on Tuesday, April 21, 2015 after which construction would be mobilized.   

 

 

 

b)

Councillor Broome-Plumley inquired with respect to safety and grading concerns related to the sidewalk on Mulock Drive between Yonge Street and Doubletree Lane.  The Commissioner of Development and Infrastructure Services advised that staff are determining jurisdiction in order to potentially repair the sidewalk this construction season. 

 

c)

Councillor Hempen inquired regarding the Town’s yard waste collection policies.  The Commissioner of Development and Infrastructure Services provided a summary of the Town policy.  Councillor Hempen requested that the website be clarified to reflect what is and is not permitted yard waste.  

 

Closed Session

 

Mayor Van Bynen advised that there was no requirement for a Closed Session.

 

Confirmatory By-law

 

58.

2015-17

A By-law to confirm the proceedings of a meeting of Council - April 20, 2015.

 

Moved by:      Councillor Sponga

 

Seconded by: Councillor Kerwin

 

 

THAT By-law 2015-17 be enacted.

 

In Favour:

Mayor Van Bynen, Regional Councillor Taylor, Councillor Vegh, Councillor Kerwin, Councillor Twinney, Councillor Hempen, Councillor Sponga, Councillor Broome-Plumley, Councillor Bisanz

Opposed:

(None)

(9 in favour, 0 opposed)

 

Carried

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Adjournment

 

59.

Adjournment.

 

 

Moved by:      Councillor Twinney

 

Seconded by: Regional Councillor Taylor

 

 

THAT the meeting adjourn.

 

In Favour:

Mayor Van Bynen, Regional Councillor Taylor, Councillor Vegh, Councillor Kerwin, Councillor Twinney, Councillor Hempen, Councillor Sponga, Councillor Broome-Plumley, Councillor Bisanz

Opposed:

(None)

(9 in favour, 0 opposed)

 

Carried

 

There being no further business, the meeting adjourned at 8:13 p.m.

 

 

Tony Van Bynen, Mayor

 

Andrew Brouwer, Town Clerk