The meeting of the Council Workshop was held on Tuesday, February 17, 2015 in Council Chambers, 395 Mulock Drive, Newmarket.


Members Present:

Mayor Van Bynen

Regional Councillor Taylor

Councillor Vegh

Councillor Twinney

Councillor Hempen

Councillor Broome-Plumley

Councillor Bisanz




Councillor Kerwin

Councillor Sponga



Staff Present:

R.N. Shelton, Chief Administrative Officer

A. Moore, Commissioner of Corporate Services

P. Noehammer, Commissioner of Development and Infrastructure Services

I. Laing, Fire Chief

P. Leslie, Deputy Fire Chief

I. McDougall, Commissioner of Community Services

A. Brouwer, Director of Legislative Services/Town Clerk

C. Service, Director of Recreation and Culture

C. Finnerty, Council/Committee Coordinator



T. Brown, Monteith Brown Planning Consultants

S. Thurlow, Dillon Consulting Limited

S. Charbonneau, Dillon Consulting Limited



The meeting was called to order at 11:02 a.m.


Mayor Van Bynen in the Chair.




Mayor Van Bynen advised that in accordance with the Town's Procedure By-law, no decisions are to be made but rather this meeting is an opportunity for Council to have informal discussion regarding various matters.


Declarations of Pecuniary Interest







Recreation Facility and Field Assets Comparison and Gap Study.



The Director of Recreation and Culture introduced Mr. Todd Brown, President/Principal Planner, Monteith Brown Planning Consultants and provided a summary of the work completed by the consulting firm with respect to facilities and town assets. 


Mr. Brown addressed those present with a PowerPoint presentation which summarized the Recreation Field Study which incorporates recreation facility needs over the next ten years and potential recommendations related to ice pads, indoor aquatic centres, gymnasiums, fitness spaces, youth and older adult spaces, sports fields, hard surface outdoor courts, outdoor aquatics and playgrounds.  He advised that the next step in the process is to incorporate Council’s input, along with community consultation results into the Recreation Playbook.  Discussion ensued regarding divesting of the Hollingsworth Arena, potential capital costs associated with the study, public/private partnerships, a permanent outdoor ice surface, spray pads, program wait lists and facility analytics. 



Legislation affecting municipal fire operations and municipal responsibilities.   



The Deputy Fire Chief addressed those present with a PowerPoint presentation with respect to municipal fire operations and municipal responsibilities in order to provide some context for the presentation regarding the Fire Department Master Fire Plan Update.  He summarized some of the key responsibilities under the Fire Protection and Prevention Act, 1997 including the authorities of the Fire Marshal, fire safety inspections, labour relations and the provision to provide fire services outside the municipality.  Discussion ensued regarding public education and fire prevention and statistics on response times both with municipal comparators and on a nationwide basis. 


The Council Workshop recessed at 12:17 p.m.


The Council Workshop reconvened at 1:08 p.m.







Fire Department Master Plan Update.



The Fire Chief introduced Mr. Steve Thurlow and Ms. Suzanne Charbonneau of Dillon Consulting Limited.


Mr. Steve Thurlow and Ms. Suzanne Charbonneau addressed those present with a PowerPoint presentation regarding the Central York Fire Services Fire Department Master Plan Update, including department background, historical call volumes and depth of response with crew models  Recommendations were offered for the following components within the Master Plan:


·         strategic priorities

·         administration

·         succession planning

·         fire prevention

·         public education

·         fire suppression

·         training


Members of Council queried Mr. Thurlow and Ms. Charbonneau regarding various aspects of the presentation and the proposed recommendations within the Master Fire Plan Update.




There being no further business, the meeting adjourned at 3:50 p.m.



Tony Van Bynen, Mayor


Andrew Brouwer, Town Clerk