Minutes
of Museum Board Meeting
Held October
20, 2016
7:30p.m.
|
Present:
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Jackie Playter, Ross Caister, Jean Ede, Billie Locke, Lloyd
Robertson, Beth Sinyard, Shawn Turner
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Regrets:
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Councillor Vegh, Juli Playter
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Rec. Secretary:
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Whitney Broydell
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1. Call to
order:
The meeting was called to order
at 7:30 p.m.
2. September
15, 2016 minutes:
Motion
to adopt minutes by Shawn Turner, seconded Ross Caister. Carried.
3.1 Non museum programs/security issues:
• Poetry
class has finished until January.
·
A camera course is running here on Mondays.
3.2 Fire Hall Proposal and Master Plan meeting:
·
Nothing to report.
·
If we don’t hear anything within one month, we will go back and talk
to Ian and Colin.
3.3 Mobile Shelving:
·
We have the go-ahead. Things are finally going to happen
·
There will be a meeting to plan a phased installation.
3.4 Meeting with Becky:
·
Mobile Shelving- Fell through the cracks. It went to procurement,
legal, finance and the ball dropped, and Becky was away. We now know what the
process is.
·
Employment Ontario/Ontario Works – Placement via Rob. Unless it
is a summer student, the Town will not pay. It has to be someone who is here
for experience.
·
Social Media - we can’t hire social media students. Ask the
Marketing Dept. to develop a social media strategy for the museum. Make an
effort to go through a formal process.
·
We received information for placement providers from Algonquin
College, Museum Studies. This could work out well for us with getting someone
to help with packing.
·
Partner with Library to hire students. We preserve and collect
information. Students need to provide activities/services to the community.
Tom is on the Library board and seems willing to advocate on our behalf.
·
Keep on the agenda
·
When we know who Becky’s replacement is, we will go meet with them
and talk.
3.5 Jim Nuttall 35 Years Volunteer Service:
•
Celebrate at the November 17 Board meeting
·
Todd Kyle didn’t know anything about a template.
·
Whitney to prepare a certificate. Ask Reno for a background
photo.
·
Jackie reported that the Mayor and John Taylor would be happy to
come.
·
Beth to purchase cake.
3.6 D. Rudkin retirement:
• December 15 at Jackie’s house. Jackie will take care of
refreshments.
·
Invite Museum Board, volunteers, former board members and send out
invitations.
4. Correspondence and Communication:
·
Canada’s History, November issue.
Motion
to receive correspondence by Ross Caister, seconded by Jean Ede. Carried.
5. Financial Report: As of September 30, 2016
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|
|
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Month end
Balance
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Monthly
Interest
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YTD
Interest
|
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Museum Reserve
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8,338.98
|
3.50
|
30.95
|
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Conservation Reserve
|
11,424.67
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4.80
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42.41
|
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Exhibit Reserve
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8,829.86
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3.71
|
32.77
|
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Elman Campbell Trust
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147,318.79
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131.76
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688.88
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RBC Investment, GIC
|
180,501.89
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318.08
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3,725.10
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Operating
Budget as of August 31, 2016:
• September
30, 2016 YTD Actual - $111,271.00
• September
30, 2016 YTD Budget - $116,033.00
Motion to accept Financial
Report by Billie Locke, seconded by Ross Caister. Carried.
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|
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6. Curator’s
Report and Recent Acquisitions:
· Curator’s
Report was reviewed.
· YTD
Attendance is 2,555.
· Ghost
Tours – Are being offered this October, tickets have been selling fast.
· Old
Town Hall – opening weekend was a hit.
· WW1
Commemoration – Our own display is set up. Hillary House still has some of our
uniforms. The FWWCC that is setting up the trench wants everything we have.
Janis would like to borrow some things for the Library.
Motion to accept Curator’s
Report by Billie Locke, seconded by Jean Ede. Carried.
7.
Friends of the Museum Report:
· We had
our F.O.M. Executive Nominations.
· Authors
at the Museum – honorarium etiquette was discussed.
· IPad -
One of our volunteers has been using his own IPad for various assignments. The
F.O.M. agreed to purchase an IPad for museum purposes.
· Front
Lawn Sign – The current lawn sign is a finger trap and we would like to have a
digital sign so we can update and advertise events. Billie will bring up for
discussion at a Heritage Newmarket. meeting. There are lots of options now
and it is an excellent idea. Set a design and cost. Let Heritage Newmarket
approve it, it goes to council and Recreation and Culture will want a say and
ask where the money is coming from.
· Correspondence
from our volunteer that plays Mrs. Claus, that we should find a replacement.
We will email our volunteer that plays Santa and find out if his two daughters will
be elves again this year.
8.
New Business:
8.1 Deaccessions:
· The
Registrar would like permission to deaccession a hat box. It was water damaged
and no Newmarket connection.
Unanimous decision to
deaccession.
8.2 Discover Georgina Magazine:
·
Quite a bit of discussion about the Magazine. Georgina has 3
heritage advisors, there is a lot of history in the magazine and covers heritage
buildings. The Town of Nemarket only puts out a Recreation and Culture guide.
9.
Next Meeting date: November 17, 2016
The meeting was adjourned on a motion by Jean Ede at 8:25p.m.
Chair______________________________________
ELMAN W.
CAMPBELL MUSEUM
Board of
Management
Thursday November
17, 2016
1. Call to
order
2. Regrets:
Shawn Turner
3. Guest:
Jim Nuttall
4. Minutes October
20, 2016
5. Business
arising from the Minutes:
5.1 Jim
N. 35 years volunteer service
5.2 Non
museum programs/security issues – keep on agenda to monitor
5.3 Fire
Hall Proposal, Master Plan
5.4 Mobile
shelving
5.5 Social
Media Strategy via Marketing Dept.
5.6 Museum
Studies college students
5.7 Library
partnership - hiring students
5.8 Front
Lawn Sign
5.9 D.
Rudkin Retirement, December 15
6. Correspondence
and Communications
7. Financial
Report
8. Curators
Report and New Acquisitions
9. Friends
of the Museum Report
10. New
Business
10.1
10.2
11. Next
Meeting: January 19, 2016
12. Adjournment