Minutes of Museum Board Meeting

Minutes of Museum Board Meeting

Held February 18, 2016

7:30p.m. at the Museum



Jackie Playter, Councillor Tom Vegh, Ross Caister, Jean Ede, Juli Playter, Lloyd Robertson, Beth Sinyard


Shawn Turner, Billie Locke, Whitney Broydell


Jason Emo

Rec. Secretary:

Beth Sinyard



1.      Call to order:

The meeting was called to order at 7:30 p.m.


2.    January 21, 2016 Minutes:

        Motion to adopt minutes by Jean Ede, seconded Billie Locke.  Carried. 



Business Arising:


3.1        Sump pump/back flow preventer:

·           Jason explained that the basement flood was caused by rain from the roof.  A backflow preventer would not have worked and a sump pump would not have worked either. There was excessive water and a plugged drain.  A blockage was cleared but a scope can’t go all the way because of a bend in the road.  The road may need to be dug up.


3.2    Non museum programs/security issues:

·           Funtastic French is a Saturday course running here from 12noon-1:30p.m. until March 12.


3.3    Collections Policy:

•  Reviewed 2016.  There are no problems with it.



4.      Correspondence and Communication:

·           Canada’s History, February/March 2016


Motion to receive correspondence by Lloyd Robertson, seconded by Ross Caister.  Carried.


5.     Financial Report:  Not available





6.     Curator’s Report and Recent Acquisitions:


·      Curator’s Report was reviewed.

·      YTD Attendance is 99. 

·      Several volunteers and staff took the First Aid and CPR Training.

·      Ghost Tours will be proceeding in the Spring despite Old Town Hall being postponed until Fall.

·      Metal storage cabinets are being ordered through Procurement.  Mobile storage is on hold pending a decision whether Council needs to approve it.  Becky is looking into it.

·      Family Day was super with 102 visitors in four hours.

·      Discussion that Dave Rudkin is retiring from the ROM.  Should we have a wine and cheese for him?

·      Upcoming events:

o   March Break March 15-19

§  Tuesday – Paint an Object Day

§  Wednesday – Snowflake Tea Party

§  Thursday-Friday, free games, crafts and activities

§  Saturday – Ukrainian Easter Eggs.

o   Eggceptional Easter Fun, Saturday March 26.


Motion to accept Curator’s Report by Jean Ede, seconded by Lloyd Robertson.  Carried.


7.        Friends of the Museum Report


·      We have one new volunteer, Kathryn.

·      Family Day was well attended.

·      March Break schedule was circulated.

·      Help is needed for Easter.  Publicize photos with Bunny.


8.        New Business:


8.1   Governance Policy:

·      Copies of the policy were circulated.


9.        Next Meeting date:  April 21, 2016



The meeting was adjourned on a motion by Jean Ede at 8:00p.m.





Board of Management


Thursday April 21, 2016


1.    Call to order 


2.    Regrets:  Shawn Turner


3.    Minutes February 18, 2016


4.    Business arising from the Minutes:

4.1  Non museum programs/security issues – keep on agenda to monitor

4.2  Fire Hall Proposal and Master Plan

4.3  D. Rudkin retirement


5.    Correspondence and Communications


6.    Financial Report


7.    Curators Report and New Acquisitions


8.    Friends of the Museum Report


9.     New Business


9.1 Next policy

9.2 New donation(s)

9.3 Mobile shelving motion to approve spending the reserve funds


10.   Next Meeting:  May 19, 2016

11. Adjournment




No Item Selected