Town of Newmarket

Minutes

Main Street District Business Improvement Area Board of Management

Meeting #:
Date:
Time:
-
Location:
Community Centre - Hall #2
200 Doug Duncan Drive
Newmarket, ON L3Y 3Y9
Members Present:
  • Glenn Wilson, Chair
  • Councillor Kwapis
  • Elizabeth Buslovich
  • Olga Paiva
  • Carmina Pereira
  • Jackie Playter
  • Sigfried Wall
Members Absent:
  • Anne Martin
  • Peter Mertens
  • Rory Rodrigo
Staff Present:
  • C. Kallio, Economic Development Officer
  • K. Saini, Deputy Town Clerk
  • A. Walkom, Council Committee Coordinator

The following addition to the agenda was requested:

  1. Deputation from St. Andrew's Church Community Ambassador
  • Moved by:Carmina Pereira
    Seconded by:Elizabeth Buslovich
    1. That the addition to the agenda be approved.

    Carried

Allen Kirkpatrick, Community Ambassador for St. Andrew's Church provided a deputation. He advised of the Church's activities in the community and involvement in upcoming events such as Rebel Heartland.

  • Moved by:Carmina Pereira
    Seconded by:Sigfried Wall
    1. That the deputation by Allen Kirkpatrick regarding St. Andrew's Church be received.

    Carried
  • Moved by:Jackie Playter
    Seconded by:Elizabeth Buslovich
    1. That the Main Street District Business Improvement Area Board of Management Minutes of July 24, 2018 be approved.

    Carried

6.

The Economic Development Officer provided an overview of the Annual General Meeting for 2018 and the election for the new term of the Board membership.

The Deputy Town Clerk provided an update on the 2018 BIA Board election and reviewed the voting procedures. The Board asked questions of clarification regarding election processes. 

The Board discussed the proposed date for the 2018 Annual General Meeting. November 13, 2018 and November 20, 2018 were proposed as potential dates. Glenn Wilson advised he would poll Board members for their preferred date.

This item was discussed under Item 6.1.

Glenn Wilson provided an overview of the parking issue during the Canada Day event. He advised that some parking lots were used for other purposes, leading to a shortage of parking spaces in the downtown.

Carmina Pereira provided an update on upcoming events including the Halloween event to be held on Main St. Sunday, October 28, 2018 from 11:00 AM to 1:00 PM.

  • Moved by:Jackie Playter
    Seconded by:Elizabeth Buslovich
    1. That the street events update be received.

    Carried

The Economic Development Officer provided an update on the 2018 budget to date. He provided clarification on some of the items included in the budget and the way in which items are displayed in the budget.

  • Moved by:Olga Paiva
    Seconded by:Sigfried Wall
    1. That the financial update be received.

    Carried

There was no update on this item.

The Economic Development Officer advised of a public art unveiling event to be held November 5, 2018.

The Council Committee Coordinator advised of an Election Open House to be held September 19, 2018 from 7:00 PM to 9:00 PM at the Municipal Offices.

The Economic Development Officer advised of the recent announcement of the retirement of Town of Newmarket CAO Bob Shelton.

  • Moved by:Olga Paiva
    Seconded by:Elizabeth Buslovich
    1. That the staff update be received.

    Carried

The Board discussed the expenditures related to planned events for the remainder of 2018.

 

  • Moved by:Elizabeth Buslovich
    Seconded by:Olga Paiva
    1. That the Main Street District Business Improvement Area Board of Management approve an increase in the budgeted amount for the Candlelight Parade from $3,000 to $4,000.

    Carried
  • Moved by:Elizabeth Buslovich
    Seconded by:Sigfried Wall
    1. That the Main Street District Business Improvement Area Board of Management approve an increase in the budgeted amount for the Christmas Party from $1,000 to $1,500.

    Carried
  • Moved by:Sigfried Wall
    Seconded by:Olga Paiva
    1. That the Main Street District Business Improvement Area Board of Management request the Town of Newmarket produce a cheque for $4,300 for the Candlelight Parade.

    Carried
  • Moved by:Olga Paiva
    Seconded by:Councillor Kwapis
    1. That the meeting adjourn at 9:04 PM.

    Carried
No Item Selected