Newmarket Public
Library Board
Regular Board
Meeting
Wednesday, December
17, 2014
Newmarket Public
Library Board Room
Present: Joan
Stonehocker – Chair
Tom Vegh – Vice
Chair
Tara Brown –
(arrived at 6:10 PM)
Michael Castro
Tom Hempen
Regrets: Wes Playter
John Taylor
Staff Present: Todd Kyle, CEO
Linda
Peppiatt, Deputy CEO
Lianne Bond,
Administrative Coordinator
The Chair called the meeting to
order at 5:55 pm
- Adoption of Agenda Items
a) Adoption of
Regular Agenda
b) Adoption of the
Closed Session Agenda
c) Adoption of
Consent Agenda items
The Chair asked if there were any
additions to the agenda.
Motion 14.12.344
Moved by Tom Vegh
Seconded by Michael Castro
That Agendas a) to c) be
adopted as presented.
Carried
- Declarations
None were declared.
- Consent Agenda Items:
a) Adoption of the
Regular Board Meeting Minutes for Wednesday, November 19, 2014
b) Strategic
Operations Report for November, 2014
c) Library
Statistical Data for November, 2014
d) Monthly Bank
Transfer
e) Correspondence
from the Division Manager, Content and Technology, Ottawa Public Library
Motion
14.11.345
Moved by Tom Vegh
Seconded by Michael Castro
That Consent Agenda Item a)
to e) be received as presented.
Carried
- Business Arising
a) 2015 Draft
Operating and Capital Budget
The CEO reviewed the draft 2015
Operating budget with Library Board members.
Motion 14.12.346
Moved by Tom Vegh
Seconded by Michael Castro
That the Library Board approve
the 2015 Operating Budget submission option to the Town of Newmarket that meets
the Town of Newmarket Finance Department’s guidelines.
Carried
The CEO reviewed the two
proposed enhancement submissions for 2015 with the Library Board. The Library
Board considered the proposed enhancement to open on Mondays, and the proposed
enhancement to open Sundays year round.
Motion 14.13.347
Moved by Tom Hempen
Seconded Michael Castro
That the Library Board
approve Sunday openings year round at an operating cost of $18,720 to be funded
from the reserves as a pilot project for one year and that the results from the
pilot project be brought back to the Library Board for further review.
Carried
The CEO reviewed the 2015 Capital
Budget requests with the Library Board.
Motion 14.12.348
Moved by Tom Vegh
Seconded by Tara Brown
That the Library Board approve
the 2015 Capital Project requests for Computer Hardware/Software and Furniture/Equipment
submission to the Town of Newmarket as presented.
Carried
Motion 14.12.348
Moved by Tom Vegh
Seconded by Tom Hempen
That the Library Board
approved 2015 Capital Project request New Library Option 1 submission to the
Town of Newmarket as presented.
Carried
b) Action List
The Board reviewed Action List
Motion 14.12.349
Moved by Tara Brown
Seconded by Tom Vegh
That the Library Board
receive the Action List as presented.
Carried
- Motion to Convene into a Closed Session
Motion 14.12.350
Moved by Tom Vegh
Seconded by Tara Brown
That the Library Board
convene into a closed session at 6:45 pm for the purposes of discussing labour
relation matters.
Carried
Motion 14.12.351
Moved by Tara Brown
Seconded by Tom Vegh
That the Library Board
move out of the closed session at 6:50 pm.
Carried
Motion arising from the Closed
Session:
Motion 14.12.352
Moved by Tom Vegh
Seconded by Tara Brown
That the Library Board
receive the report on the 2015 economic adjustment for non-union staff.
Carried
- Policies
a)
Inter-Library Loan Policy
The
Library Board reviewed the revised Inter-Library Loan Policy.
Motion 14.12.353
Moved by Tom Vegh
Seconded by Tara Brown
That the Library Board
approve the revised Inter-Library Loan Policy as presented
That the Library Board
affirm that fines for overdue inter-library loan items for all Library members
are set at one dollar per day to a maximum of ten dollars.
Carried
b) Procurement
Policy
The Library Board reviewed the
proposed changes to the Procurement Policy.
Motion 14.12.354
Moved by Tara Brown
Seconded by Tom Hempen
That the Library Board
approve the revised Procurement Policy as presented
Carried
- New Business
There was no new business.
- Date(s) of Future Meetings
The next regular Library Board meeting
will be Wednesday, January 21, 2015 at 5:00 PM in the Library Board room
- Adjournment
Motion 14.12.355
Moved by Tom Vegh
Seconded by Tom Hempen
That there being no
further business meeting adjourned at 7:00 PM.
__________________________ ________________________
Joan Stonehocker Todd
Kyle, CEO
Chair Secretary/Treasurer