Newmarket Public Library
Board
Regular Board Meeting
Wednesday, February 17, 2016
Newmarket Public Library Board Room
Present:
Joan
Stonehocker – Chair
Tom Vegh – Vice Chair
Tara Brown
Kelly Broome-Plumley (arrived at
5:40 pm)
Joe
Sponga
Regrets: Darcy McNeill
Venkatesh Rajaraman
Staff
Present: Todd
Kyle, CEO
Linda
Peppiatt, Deputy CEO
Lianne
Bond, Administrative Coordinator
The Library
Board Chair called the meeting to order at 5:35 pm
Adoption
of Agenda Items
1.
Adoption of
Regular Agenda
2.
Adoption of
the Closed Session Agenda
3.
Adoption of
Consent Agenda items
The Chair
asked if there were any additions to the agenda.
Motion 16.02.87
Moved by
Joe Sponga
Seconded
by Tara Brown
That Agendas 1) to 3) be adopted as presented.
Carried
Declarations
None were
declared.
Consent
Agenda Items:
4. Adoption
of the Regular Board Meeting Minutes for Wednesday, January 20, 2016
5. Strategic
Operations Report for January, 2016
6. Library
Statistical Data for January, 2016
7. Monthly
Bank Transfer
8. Correspondence
from Metrolinx re: Newmarket Public Library Achievement of the Smart Commute
Gold Workplace Designation for 2016
Motion 16.02.88
Moved by
Tom Vegh
Seconded
by Tara Brown
That Consent Agenda Items 4) to 8) be
received and approved as presented.
Carried
The CEO
reported to the Library Board that a request for a copy of the CEO performance
evaluation form from a member of the public was received. A blank copy of the
CEO performance evaluation was provided to the member of the public under the
Routine Disclosure section of the Newmarket Public Library Freedom of
Information and Protection of Privacy Policy.
A Board
member advised that students from Stuart Scott Public School attended the
Library’s 3D Printing workshop and it was very well received by the students.
9.
Motion to Convene into a Closed Session
Motion 16.02.89
Moved by
Joe Sponga
Seconded
by Kelly Broome-Plumley
That
the Library Board moved in to a Closed Session at 6:20 pm for the purpose of
discussing Labour Relations Matters.
Carried
Motion 16.02.90
Moved by
Joe Sponga
Seconded
by Kelly Broome-Plumley
That the Library Board move out of
Closed Session at 6:30 pm
Carried
Motions
arising from the Closed Session:
Motion
16.0 2.91
Moved by
Tom Vegh
Seconded
by Joe Sponga
That
the Library Board receive the verbal report on Union Negotiation and confirm
the instructions to the CEO.
Carried
Policy
10. Fundraising Strategy and Policy
The CEO
reviewed with the Library Board suggested fundraising activities and
requirements for the development of a Fundraising Policy.
Motion 16.02.92
Moved by
Tom Vegh
Seconded
by Kelly Broome-Plumley
That the Library Board receive the report
on Fundraising Strategy and Policy and that the Library Board direct the CEO to
draft a Fundraising Policy and bring back to the Board within 60 days.
Carried
Reports
11. Impact Survey
The
CEO discussed with the Library Board the result of the Impact Survey on public
use of library computers and wireless services which was conducted in January,
2016.
Motion 16.01.93
Moved by
Tara Brown
Seconded
by Joe Sponga
That the Library Board receive the report on the Impact
Survey as presented.
Carried
Business
Arising
12.
Health and Safety
Reporting
The CEO reported that there was no Health and Safety
matters to report.
13.
Library Board
Action List
The Library Board reviewed and updated the Action
List.
Motion 16.02.95
Moved by
Joe Sponga
Seconded
by Tom Vegh
That the Library Board receive the Action
List as amended.
Carried
New
Business
14. Newmarket Chamber of Commerce Home Show, April 1 to 3, 2016
The
Library will be participating in the Newmarket Chamber of Commerce Home Show
being held at the Ray Twinney Centre April 1 to 3, 2016. Board members were
invited to assist with this year’s Library booth. An email will be sent out to
Board members regarding this.
Date(s)
of Future Meetings
15.
The next regular
Library Board meeting will be Wednesday, March 16, 2016 at 5:30 pm in the
Library Board room.
Adjournment
Motion 16.02.96
Moved by
Kelly Broom-Plumley
Seconded
by Joe Sponga
That there being no further business
meeting adjourned at 6:31 pm.
Carried
__________________________ ________________________
Joan
Stonehocker Todd
Kyle, CEO
Chair Secretary/Treasurer