Newmarket Public
Library Board
Regular Board
Meeting
Wednesday, March 19,
2014
Newmarket Public
Library Board Room
Present:
Joan Stonehocker – Chair
Tara Brown
Michael Castro (arrived at 5:20
pm)
Tom Hempen
John Taylor
Regrets: Wes
Playter
Tom Vegh – Vice
Chair
Staff
Present: Todd Kyle, CEO
Linda
Peppiatt, Deputy CEO
Lianne Bond,
Administrative Coordinator
The Chair called the meeting to order at 5:10
p.m.
- Adoption
of Agenda Items
i)
Adoption
of Regular Agenda
ii) Adoption of the
Closed Session Agenda
iii) Adoption of Consent
Agenda items
The Chair asked if there were any additions
to the agenda.
Motion 14.03.290
Moved by John Taylor
Seconded by Tome Hempen
That Agendas i) to iii) be adopted as presented.
Carried
- Declarations
None were declared.
- Consent
Agenda Items:
i)
Adoption
of the Regular Board Meeting Minutes for Wednesday, February 19, 2014
ii) Strategic
Operations Report for February, 2014
iii) Library Statistical
Data
iv) Monthly Bank
Transfer
v) 2014 Business Plan
Motion
14.03.291
Moved by Tara Brown
Seconded
by John Taylor
That Consent Agenda Items i), iii and iv)
be received as presented.
Carried
ii) Strategic Operation Report for February
19, 2014
Clarification was provided regarding the
preliminary discussions with the Town of Newmarket on potential opportunities
to provide library services in Town of Newmarket facilities. A report is being
prepared for the Board on options and guidance regarding alternate library
services.
Motion
14.03.292
Moved by Tara Brown
Seconded
by John Taylor
That the Library Board receive the
Strategic Operation Report for February 19, 2014 as presented
Carried
v) 2014 Business Plan Final
Clarification regarding the development of
a community advisory plan for the IdeaMarket program was given. The Library
Board discussed the formation of a Committee that would continue to develop and
promote the program in the community.
Motion 14.03.293
Moved by John Taylor
Seconded
by Tom Hempen
THAT the Library Board receive the 2014
Business Plan as presented
Carried
- Motion
to Convene into a Closed Session
There were no Closed Session items.
- Reports
i)
Strategic
Plan 2013-2016 Report to the Community, March 2014
The Library Board provided feedback on the
formatting of the Strategic Plan 2013-2016 Report to the Community, March 2014.
It was recommended that the Report to the Community be presented at an upcoming
Town of Newmarket Council meeting and sent out to stakeholders.
- Business
Arising
i)
Letter
of Support for York Region Broadband Strategy
A letter of support for the York Region
Broadband Strategy from the Library Board Chair will be forwarded to the
Chairman and Council Members of the Regional Municipality of York.
ii) Action List
The Library Board discussed the following
Action Items
a) 3-13: Leading Boards Electronic Document
Repository Renewal
The Library Board agreed to continue with
the Leading Boards Electronic Repository subscription for one more year.
Should there be an increase in the cost of the subscription the Library Board
will be advised. The subscription will be reviewed on an annual basis.
b) 4-13: Library Board Advocacy Group
The Library Board discussed how Board
members can advocate and create more awareness of the importance of the Library
to the Town of Newmarket Municipal Candidates and the Community of Newmarket.
Motion 14.03.294
Moved by Michael Castro
Seconded
by Tara Brown
THAT the Library Board
directs the CEO to prepare an information package for the Town of Newmarket
Municipal Candidates and bring back to the Library Board for approval.
Carried
- New
Business
i)
2015
Ontario Library Association Superconference
The CEO is considering presenting a session
on Community Engagement at the 2015 Ontario Library Association Superconference.
ii) 2014 Newmarket
Chamber of Commerce Home Show
The Library will be handing out library
cards at the upcoming Newmarket Chamber of Commerce Home Show on March 28 to 30th.
These cards are designed to allow a 90 day access to the Library’s online
resources.
- Date(s)
of Future Meetings
The next regular Library Board meeting will
be Wednesday, April 16, 2014 at 5:00 pm in the Library Board room
- Adjournment
Motion 14.03.295
Moved by Michael Castro
Seconded
by Tara Brown
THAT there being no further business
meeting adjourn at 6:20 pm
___________________________ _____________________________
Joan Stonehocker Todd
Kyle, CEO
Chair Secretary/Treasurer