Central York Fire Services

Minutes

Joint Council Committee

Meeting #:
Date:	Tuesday, November 05, 2019
Time:	9:30 A.m. - 11:30 A.m.
Location:	Holland Room - Town of Aurora Aurora Town Hall 100 John West Way Aurora ON

Members Present:

• Mayor Mrakas, Town of Aurora
• Councillor Gallo, Town of Aurora
• Deputy Mayor & Regional Councillor Vegh, Town of Newmarket
• Councillor Broome, Town of Newmarket
• Councillor Gilliland, Town of Aurora
• Councillor Bisanz, Town of Newmarket

Staff Present:

• J. Sharma, Chief Administrative Officer, Town of Newmarket
• D. Nadorozny, Chief Administrative Officer, Town of Aurora
• I. Laing, Fire Chief, Central York Fire Services
• R. Wainwright van Kessel, Director of Finance – Treasurer, Town of Aurora
• R. Comeau, Deputy Chief, Central York Fire Services
• M. Mayes, Director of Financial Services/Treasurer, Town of Newmarket
• D. Schellenberg, Manager of Finance & Accounting, Town of Newmarket
• L. Georgeff, Director of Human Resources, Town of Newmarket
• K. Saini, Deputy Town Clerk, Town of Newmarket

Guests:

• Chris Kubbinga, Thomas Brown Architects

The meeting was called to order at 9:30 AM.
Mayor Mrakas in the Chair.

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1.

Additions & Corrections to the Agenda

None.

2.

Declarations of Pecuniary Interest

None.

3.

Presentations

None.

4.

Deputations

None.

5.

Approval of Minutes

5.1

Central York Fire Services – Joint Council Committee Meeting Minutes of September 3, 2019

• Moved by: Councillor Gilliland
  Seconded by: Deputy Mayor & Regional Councillor Vegh
  1. That the Central York Fire Services – Joint Council Committee Meeting Minutes of September 3, 2019, Special Meeting Minutes of September 11, 2019, Special Meeting (Closed Session) Minutes of September 11, 2019 and Special Meeting Minutes of October 22, 2019 be approved.
  
  Carried

5.2

Central York Fire Services – Joint Council Committee Special Meeting Minutes of September 11, 2019

5.3

Central York Fire Services – Joint Council Committee Special Meeting (Closed Session) Minutes of September 11, 2019

5.4

Central York Fire Services – Joint Council Committee Special Meeting Minutes of October 22, 2019

6.

Items

6.1

CYFS Budget Report - Third Quarter 2019

D. Schellenberg provided an update on the operating budget for CYFS.

• Moved by: Councillor Gallo
  Seconded by: Councillor Gilliland
  1. That the report entitled CYFS Budget Report - Third Quarter 2019 dated October 22, 2019 be received for information purposes.
  
  Carried

6.2

Station 4-5 - Update

Chris Kubbinga of Thomas Brown Architects provided an update on the revised designs to reduce the building footprint and size to reduce costs. He advised that the project appeared to be on track to meet the revised timelines.

Members of the Joint Council Committee queried staff on the effect these changes will have on the use of the facility and the next steps for the project.

• Moved by: Councillor Broome
  Seconded by: Councillor Gilliland
  1. That the Station 4-5 Update be received.
  
  Carried

6.3

Fire Master Plan

Chief Laing advised that Central York Fire Services had received funding in 2019 for a new 10 year fire master plan, but the plan review was put on hold pending the outcome of the Ontario Government's Regional Governance Review. He advised that the Town of Newmarket's Procurement department is leading the RFP process for a consultant to lead the development of a new Fire Master Plan to begin in 2020.

• Moved by: Councillor Bisanz
  Seconded by: Deputy Mayor & Regional Councillor Vegh
  1. That the Fire Master Plan update be received for information purposes.
  
  Carried

6.4

2020 Schedule of Meetings

• Moved by: Councillor Bisanz
  Seconded by: Councillor Broome
  1. That the Joint Council Committee approve the following meeting schedule for 2020:

  • January 7, 2020
  • March 3, 2020
  • May 5, 2020
  • July 7, 2020
  • September 1, 2020
  • November 3, 2020
  
  Carried

7.

New Business

None.

8.

Closed Session

8.1

Labour relations or employee negotiations as per Section 239 (2) (d) of the Municipal Act, 2001.

• Moved by: Councillor Bisanz
  Seconded by: Councillor Gallo
  1. That the Joint Council Committee resolve into Closed Session to discuss labour relations or employee negotiations as per Section 239 (2) (d) of the Municipal Act, 2001.
  
  Carried

  The Joint Council Committee resolved into Closed Session at 10:10 AM.
  The Joint Council Committee (Closed Session) Minutes are recorded under separate cover.
  The Joint Council Committee resumed into Open Session at 10:39 AM.

  
  

9.

Adjournment

• Moved by: Councillor Broome
  Seconded by: Councillor Gallo
  1. That the meeting be adjourned at 10:40 AM.
  
  Carried