OPEN FORUM 6:45 P

The meeting of the Central York Fire Services – Joint Council Committee was held on Tuesday, March 3, 2015 in the Town of Newmarket, Cane A & B, 395 Mulock Drive, Newmarket.

 

Members Present:

Newmarket:

Councillor Hempen  

Councillor Sponga  

Councillor Twinney

 

 

 

 

Aurora:

Councillor Abel

Councillor Mrakas 

Councillor Thompson

 

 

 

 

 

 

Staff Present:

Newmarket:

R. N. Shelton, Chief Administrative Officer

M. Mayes, Director of Financial Services/Treasurer

L. Lyons, Deputy Clerk

 

 

 

 

Aurora:

N. Garbe, Chief Administrative Officer

D. Elliott, Director of Corporate and Financial Services/Treasurer

 

 

 

 

CYFS:

I. Laing, Fire Chief

P. Leslie, Deputy Fire Chief

R. Comeau, Deputy Fire Chief

 

The meeting was called to order at 9:31 a.m.

 

Councillor Abel in the Chair.

 

Additions & Corrections to the Agenda

 

None.

 

Declarations of Pecuniary Interest

 

None.

 

 

 

 

Approval of Minutes

 

1.

Central York Fire Services - Joint Council Committee Minutes of February 3, 2015 and Central York Fire Services – Joint Council Committee (Closed Session) Minutes of February 3, 2015.

 

 

Moved by:      Councillor Mrakas

Seconded by: Councillor Twinney

 

 

THAT the Central York Fire Services - Joint Council Committee Minutes of February 3, 2015 and Central York Fire Services – Joint Council Committee (Closed Session) Minutes be approved.

 

 

 

Carried

 

Items

 

2.

Fire Services Report 2015-02 dated February 19, 2015 regarding Fire Services Comparators Information.

 

Deputy Chief Leslie provided background information related to preparation of the comparator report.  He advised that he would include the number of fire stations in the comparator report and would circulate the updated report.  Discussion ensued regarding joint training facilities and training requirements.

 

 

Moved by:       Councillor Mrakas

Seconded by: Councillor Hempen  

 

 

THAT Fire Services Report 2015-02 dated February 19, 2015 regarding Fire Services Comparators Information be received for information purposes.

 

 

Carried

 

3.

Fire Services Report 2015-03 dated February 19, 2015 regarding East Gwillimbury Fire Protection Agreement.

 

The Fire Chief advised that Central York Fire Services was approached by the East Gwillimbury Fire Services prior to the opening of the Highway 404 extension north of Green Lane with respect to response concerns associated with interchange restrictions.  He advised that this could be an opportunity to assist a neighbouring municipality and get cost recovery, although only applicable to the Highway 404 corridor and similarly to the sharing agreements with two other municipalities there would be retainer and per call fees imposed.   

 

The Fire Chief further advised that this agreement would be on a trial basis for one year and adjustments can be made accordingly, if required.

 

 

Moved by:       Councillor Thompson

Seconded by: Councillor Mrakas  

 

 

a)    THAT Fire Services Report 2015-03 dated February 19, 2015 regarding East Gwillimbury Fire Protection Agreement be received and the following recommendations be adopted:

 

i)     THAT Central York Fire Services (CYFS) be authorized to enter into an interim agreement which will provide emergency response services into East Gwillimbury to assist with servicing the northbound Highway 404 corridor from Davis Drive to Queensville Sideroad;

 

ii)    AND THAT the East Gwillimbury Fire Protection Agreement contain the same conditions as the CYFS/Whitchurch-Stouffville and King Township agreements;

 

iii)   AND THAT CYFS, East Gwillimbury Emergency Services and the Chief Administrative Officers of the respective municipalities be authorized to execute this Fire Protection Services agreement. 

 

 

Carried

 

4.

Joint Central York Fire Services and Corporate Services Report – Financial Services 2015-11 dated February 27, 2015 regarding Proposal for the 2015 CYFS Operating and Capital Budgets.

 

The Director of Financial Services/Treasurer, Newmarket advised that the Treasurer’s, Chief Administrative Officer’s for both Aurora and Newmarket and Fire Chief have discussed the proposal for the 2015 operating and capital budgets and have suggested removal of the Master Fire Plan from the budget process.  With such removal, there will be no change to the base operating budget, decreased growth items, no changes to the capital budget and no forecast until the Master Fire Plan has been finalized. 

 

Discussion ensued regarding training requirements, certification of staff and the desire for an Assistant Deputy Chief who would supervise the Training Division.

 

Further discussion ensued regarding replacement vehicles, multi-year budgeting and options of distribution of the tax burden over time. 

 

 

 

 

 

Moved by:       Councillor Hempen  

Seconded by: Councillor Mrakas  

 

 

a)    THAT Joint Central York Fire Services and Corporate Services Report – Financial Services 2015-11 dated February 27, 2015 regarding Proposal for the 2015 CYFS Operating and Capital Budgets be received and the proposed approach to the CYFS 2015 budget, as outlined in this report, be recommended by Joint Council Committee to the Town of Aurora for review and the Town of Newmarket for approval;

 

i)     AND THAT Joint Council Committee set a goal to establish a multi-year implementation plan to accommodate the proposed Master Fire Plan;

 

ii)    AND THAT staff be directed to report back with a 5 year plan for the proposed Master Fire Plan.

 

 

Carried

 

New Business

 

a)

Councillor Mrakas provided Notice of Motion for the next scheduled CYFS-JCC meeting regarding the amalgamation of fire services in York Region.

 

Closed Session

 

The Chair advised that there was no requirement for a Closed Session.

 

 

Adjournment

 

Moved by:       Councillor Mrakas

Seconded by:  Councillor Sponga

 

THAT the meeting adjourn.

 

Carried

 

There being no further business, the meeting adjourned at 11:25 a.m.

 

 

 

 

 

 

Date

 

Councillor Abel, Chair

 

 

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