Newmarket Public Library
Board
Regular Board Meeting
Wednesday, January 20, 2016
Newmarket Public Library Board Room
Present:
Joan
Stonehocker – Chair
Tom Vegh – Vice Chair
Tara Brown
Kelly Broome-Plumley
Joe
Sponga
Regrets: Darcy McNeill
Venkatesh Rajaraman
Staff
Present: Todd
Kyle, CEO
Linda
Peppiatt, Deputy CEO
Lianne
Bond, Administrative Coordinator
The Library
Board Chair called the meeting to order at 5:35 pm
Adoption
of Agenda Items
1.
Adoption of
Regular Agenda
2.
Adoption of
the Closed Session Agenda
3.
Adoption of
Consent Agenda items
The Chair
asked if there were any additions to the agenda.
Motion 16.01.78
Moved by
Joe Sponga
Seconded
by Kelly Broome-Plumley
That Agendas 1) to 3) be adopted as presented.
Carried
Declarations
None were
declared.
Consent
Agenda Items:
4. Adoption
of the Regular Board Meeting Minutes for Wednesday, December 16, 2015
5. Strategic
Operations Report for December, 2015
6. Library
Statistical Data for December, 2015
7. Monthly
Bank Transfer
Motion 16.01.79
Moved by
Tom Vegh
Seconded
by Joe Sponga
That Consent Agenda Items 4) to 7) be
received and approved as presented.
Carried
8.
Motion to Convene into a Closed Session
Motion 16.01.79
Moved by
Joe Sponga
Seconded
by Tara Brown
That
the Library Board moved in to a Closed Session at 6:20 pm for the purpose of
discussing Labour Relations Matters.
Carried
Motion 16.01.80
Moved by
Joe Sponga
Seconded
by Tara Brown
That the Library Board move out of
Closed Session at 6:40 pm
Carried
Motions
arising from the Closed Session:
Motion
16.0 1.20
Moved by
Joe Sponga
Seconded
by Tara Brown
That
the Library Board receive the verbal report on Union Negotiation Preparations.
Carried
Policy
9. Freedom of
Information and Protection of Privacy Policy
The CEO
reviewed the changes to the Freedom of Information and Protection of Privacy
with the Library Board.
Motion 16.01.81
Moved by
Tom Vegh
Seconded
by Tara Brown
That the Library Board approved the
Freedom of Information and Protection of Privacy Policy as presented.
Carried
Reports
10. 2015 Business Plan Success Report
The
Library Board reviewed 2015 Business Plan Success Report. A draft press
release was distributed to Board member on 2015 Library usage statistics,
pointing to a large increase in the use of the library in the community over
the previous year.
Motion 16.01.82
Moved by
Kelly Broome-Plumley
Seconded
by Tara Brown
That the Library Board received the 2015 Business Plan
Success Report as presented.
Carried
Business
Arising
11.
Sunday Hours User Feedback
A report detailing Sunday hours user feedback from the community was
presented to the Library Board. User feedback indicated some concern that the
Library was closed the Sundays before and after Christmas, a long standing
practice in previous years. In light of the feedback from the community the
Library Board may wish to reconsider this decision.
Motion 16.01.83
Moved by Tom Vegh
Seconded by Tara Brown
THAT the
Library Board receive the report on Sunday hours user feedback;
AND THAT
the Library Board add this item to the Action List for inclusion on a later
agenda to coincide with discussions on 2017 budget.
Carried
12.
Health and Safety
Reporting
The Library Board was advised that a staff member
incurred an injury which was reported to the Workplace Safety and Insurance
Board and Ministry of Labour.
The Library Board asked that the item Health and
Safety Reporting becoming a standing item on the agenda and included under
Reports.
Motion 16.01.84
Moved by Joe Sponga
Seconded by Tom Vegh
THAT the Library Board receive the Health and Safety report and that
Health and Safety Reporting become a standing item on the agenda.
Carried
13.
Library Board
Action List
The Library Board reviewed the Action List.
Motion 16.01.85
Moved by
Joe Sponga
Seconded
by Tara Brown
That the Library Board receive the Action
List.
Carried
New
Business
There was
no new business.
Date(s)
of Future Meetings
14.
The next regular
Library Board meeting will be Wednesday, February 17, 2016 at 5:30 pm in the
Library Board room.
Adjournment
Motion 16.01.86
Moved by
Tom Vegh
Seconded
by Joe Sponga
That there being no further business
meeting adjourned at 6:45 pm.
Carried
__________________________ ________________________
Joan
Stonehocker Todd
Kyle, CEO
Chair Secretary/Treasurer