Minutes
of Museum Board Meeting
Held April
21, 2016
7:30p.m.
at the Museum
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Present:
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Jackie Playter, Councillor Tom Vegh, Ross Caister, Jean Ede, Billie
Locke, Lloyd Robertson, Beth Sinyard
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Regrets:
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Shawn Turner, Juli Playter
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Rec. Secretary:
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Whitney Broydell
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1. Call to
order:
The meeting was called to order
at 7:30 p.m.
2. February
18, 2016 minutes:
Motion
to adopt minutes by Jean Ede, seconded Lloyd Robertson. Carried.
3.1 Non museum programs/security issues:
• Funtastic
French is finished here. Vicky Pinkerton’s Wednesday night writing course will
be held here, but they have not been a problem.
3.2 Fire Hall Proposal and Master Plan:
• Nothing further to report.
·
Quite a bit of discussion to see the expansion of the Museum, and
use the old Fire Hall for offsite storage use.
Motion
by Ross Caister to see if Council would let us utilize the Fire Hall for museum
storage, seconded by Billie Locke. Carried.
·
Ross and Jackie to meet with Beth, Whitney and Jean to prepare a
deputation to Council. It will get on the agenda and referred to staff.
Include in the deputation that museum attendance has been increasing, special
events require a lot of programming material, allow for travelling displays,
and include the amount of space needed.
3.3 D. Rudkin retirement:
• Will be held at Jackie’s towards the end of November. Invite
past board members, Mayor and Councillor Vegh.
4. Correspondence and Communication:
·
Email, Ontario Volunteer Service Awards
o Jean
Ede, 20 year pin
o Joann
Budinsky, 10 year pin
o Ashley
Creed, 5 year pin
·
Ministry of Community Safety and Correctional Services, re:
business inspection of Business Firearms Licence, no amendments required.
·
Tool Group of Canada invoice will not proceed with membership
renewal.
·
Canada’s History Magazine, April-May, 2016
Motion
to receive correspondence by Billie Locke, seconded by Lloyd Robertson.
Carried.
5. Financial Report: As of March 31, 2016
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Month end
Balance
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Monthly
Interest
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YTD
Interest
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Museum Reserve
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8,308.03
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Conservation Reserve
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11,382.26
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Exhibit Reserve
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8,797.09
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Elman Campbell Trust
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81,663.02
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65.84
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193.11
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RBC Investment, GIC
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243,223.26
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438.25
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1,286.47
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Operating
Budget as March 31, 2016:
• March
31, 2016 YTD Actual - $34,325.83
• March
31, 2016 YTD Budget - $41,944.00
·
Motion to accept Financial
Report by Ross Caister, seconded by Jean Ede. Carried.
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6. Curator’s
Report and Recent Acquisitions:
· Curator’s
Report was reviewed.
· YTD
Attendance is 774.
· Ghost
Tours – deferred to next spring.
· Display
at Library – Bringing up Baby.
· Civic
Art – Beth has taken over the high school art contest and heritage art contest
at the Municipal Office. 3 people will be judges.
· Volunteer
Appreciation – Was fantastic.
· Maintenance
Closure – next year the carpet is being replaced.
· Authors
at the Museum –Saturday afternoons at the museum.
· Mobile
Shelving – disagreement between R&C and Finance saying Council has to
approve funding from Museum Reserves.
Motion to accept Curator’s Report
by Billie Locke, seconded by Ross Caister. Carried.
7.
Friends of the Museum Report:
· Two
major events were reported on.
a) March
Break included a very popular Snowflake Tea Party,
coordinated by Whitney.
b) Eggceptional
Easter event went very well, also coordinated by Whitney. More help is needed
for this event.
·
Upcoming events:
a) Mother’s
Day Tea, Sat. May 7. Chrissie and Thane will help out. Jackie will help find
two more people. Kevin may help this year.
b) Garage
Sale, Sat. May 28. Billie and boys and Kevin will help, and Ross volunteered
to help.
8.
New Business:
8.1 Next
Policy:
· All
policies have been reviewed. This year the ministry requires a policy on
social media.
8.2 New
Donations:
· New
cabinets have arrived.
8.3
Motion by Lloyd Robertson to approve spending the reserve funds for mobile
shelving, seconded by Billie Locke. Carried.
9.
Next Meeting date May 19, 2016
The meeting was adjourned on a motion by Billie Locke at 8:25p.m.
Chair______________________________________
ELMAN W.
CAMPBELL MUSEUM
Board of
Management
Thursday May
19, 2016
1. Call to
order
2. Regrets:
3. Minutes April
21, 2016
4. Business
arising from the Minutes:
4.1 Non
museum programs/security issues – keep on agenda to monitor
4.2 Fire Hall
Proposal, Master Plan, Deputation update
4.3 D. Rudkin
Retirement – November 2016
4.4 Mobile
shelving
4.5 Deputation
to Council
5. Correspondence
and Communications
6. Financial
Report
7. Curators
Report and New Acquisitions
8. Friends
of the Museum Report
9. New
Business
9.1
9.2
10. Next
Meeting: June 16, 2016
11. Adjournment