Central York Fire Services

Minutes

Joint Council Committee

Meeting #:
Date:	Tuesday, November 26, 2019
Time:	9:00 A.m. - 11:00 A.m.
Location:	Cane Room Municipal Offices 395 Mulock Drive Newmarket, ON L3Y 4X7

Members Present:

• Mayor Mrakas, Town of Aurora
• Councillor Gallo, Town of Aurora
• Councillor Gilliland, Town of Aurora
• Deputy Mayor & Regional Councillor Vegh, Town of Newmarket
• Councillor Bisanz, Town of Newmarket
• Councillor Broome, Town of Newmarket

Staff Present:

• I. McDougall, Acting Chief Administrative Officer/Commissioner of Community Services, Town of Newmarket
• D. Nadorozny, Chief Administrative Officer, Town of Aurora
• I. Laing, Fire Chief, Central York Fire Services
• A. Downey, Director of Operations, Town of Aurora
• R. Wainwright van Kessel, Director of Finance – Treasurer, Town of Aurora
• R. Volpe, Deputy Chief, Central York Fire Services
• D. Schellenberg, Manager of Finance & Accounting, Town of Newmarket
• L. Georgeff, Director of Human Resources, Town of Newmarket
• A. Walkom, Legislative Coordinator, Town of Newmarket

Guests:

• Mayor Taylor, Town of Newmarket

---

1.

Additions & Corrections to the Agenda

None.

2.

Declarations of Pecuniary Interest

None.

3.

Deputations

None.

4.

Items

4.1

Central York Fire Services Headquarters Station 4-5

Chief Laing and the Director of Operations provided an overview of the modifications of designs for Fire Station 4-5 to fit the budget. They advised that the footprint had been decreased by 15% to reduce costs, removed one bay, decreased the size of the bays and removed one classroom. Members of the Joint Council Committee asked clarifying questions regarding the effect of these changes on the use of the building. Chief Laing advised that suppression would not be affected and that the changes would not be detrimental on training activities.

Members of the Committee discussed alternative methods for funding the additional costs associated with the project, including delaying hirings to produce operational savings.

• Moved by: Councillor Bisanz
  Seconded by: Councillor Gilliland

  1. That Report No. OPS19-025 be received; and,
  2. That the revised design of Station 4-5 be approved.

  
  Carried

• An alternate motion was presented and is noted below in bold.

  Moved by: Councillor Bisanz
  Seconded by: Councillor Broome

  3. That the revised budget of $13,567,727 be approved with funding as follows:

  1. $11,000,000 from original funding sources; and,
     
  2. $1,650,000 from reserves, as a 15% variance for a Class "C" estimate; and,
     
  3. $917,727 from operational savings including but not limited to delayed hirings through 2020 and 2021.
  
  Carried
• Moved by: Deputy Mayor & Regional Councillor Vegh
  Seconded by: Councillor Gallo

  4. That the Joint Council Committee (JCC) recommend that the tender be awarded to REMO General Contracting Ltd. in the amount of $10,836,817.

  
  Carried

5.

Closed Session

Mayor Mrakas advised that there was no requirement for a closed session.

6.

Adjournment

• Moved by: Councillor Broome
  Seconded by: Councillor Gallo
  1. That the Central York Fire Services Joint Council Committee adjourn at 9:44 AM.
  
  Carried