Newmarket Public Library BoardMinutesMeeting #:Date:Wednesday, January 20, 2021Time: 5:30 P.m. - 7:00 P.m.Location:Members Present:Darcy McNeill, ChairDarryl GrayLeslee MasonArt WeisVictor WoodhouseMembers Absent:Jane Twinney, Vice ChairKelly BroomeStaff Present:Linda Peppiatt, Deputy CEOLianne Bond, Administrative CoordinatorBenjamin Shaw, Manager, Library OperationsJennifer Leveridge, Manager, Library ServicesGuests:Lynn Georgeff, Director of Human Resources, Town of Newmarket (joined at 6:10 pm) Ian McDougall, Commissioner, Community Services, Town of Newmarket (joined at 6:10 pm)1.Meeting to be held through live video interface The Chair called the meeting to order at 5:35 pm2.Adoption of Agenda Items 2.1Adoption of the Regular Agenda 2.2Adoption of the Closed Session Agenda 2.3Adoption of the Consent Agenda Items Motion21-02-156Moved byVictor WoodhouseSeconded byDarryl GrayThat Agenda items 2.1 to 2.3 be adopted as presented.Carried3.Declarations None were declared.4.Consent Agenda Items 4.1Adoption of the Regular Board meeting minutes for November 18, 2020 1.2020-11-18 Regular Brd Mtg minutes.pdf4.2Adoption of the Special Board meeting minutes - Open Session for January 4, 2021 1.2021-01-04 Special Brd Mtg minutes. OSdocx.pdf4.3Strategic Operations Report - December, 2020 1.2020-12 strat ops.pdfMotion21-01-157Moved byDarryl GraySeconded byLeslee MasonThat items 4.1 to 4.3 be adopted as presented.Carried4.4Fourth Quarter Statistical Data 1.Board stats 12-Dec'20.pdf2.Board stats 12-Dec'19.pdfClarificaiton was provided regarding the reporting of new registrations statistics year over year. Motion21-01-158Moved byDarryl GraySeconded byArt WeisThat item 4.4 be adopted as presented.Carried5.Business Arising 5.1Marketing and I.T. Realignment update 1.2021-01-20 Marketing and IT alignment update.pdfAs Library CEO and Town IT Director positions are currently not filled on a permanent basis, the finalizing of the Joint I.T Steering Committee agreement will be delayed until permanent leaders are in place on both sides. Due to the COVID-19 pandemic, it is recommended that the one-year pilot Service Level Agreement Between Town of Newmarket Recreation & Culture/Marketing & Sponsorship and Newmarket Public Library be extended for one year. Motion21-01-159Moved byLeslee MasonSeconded byVictor WoodhouseThat the Library Board receive the report on Marketing and IT realignment agreements; And That the Library Board authorize the C.E.O. to extend for one year the pilot Service Level Agreement Between Town of Newmarket Recreation & Culture/Marketing & Sponsorship and Newmarket Public Library.5.2Library Board Action List 1.2021-01-20 action list.pdfThe Board reviewed the Action List. Motion21-01-160Moved byDarryl GraySeconded byArt WeisThat the Library Board receive the Action List as presented.Carried6.New Business There was no New Business.7.Closed Session 7.1Personal matters about an identifiable individual per section 16.1.4 (b) of the Public Libraries Act, R.S.O. 1990 Chapter P.44 Motion21-01-161Moved byVictor WoodhouseSeconded byLeslee MasonThat the Library Board move in to Closed Session at 5:50 pm to discuss matters personal matters pertaining to an identifiable individual.CarriedMotion21-01-162Moved byArt WeisSeconded byDarryl GrayThat the Library Board move out of Closed Session at 6:51 pm.CarriedMotion21-01-163Moved byArt WeisSeconded byDarryl GrayMotions Arising from Closed Session: That the Closed Session minutes for the following dates be adopted as presented. February 19, 2020April 2, 2020April 4, 2020June 17, 2020January 4, 2021CarriedMotion21-01-164Moved byVictor WoodhouseSeconded byLeslee MasonThat the Library Board Chair will investigate the direction provided by the Library Board in the Closed Session.Carried8.Dates of Future Meetings 8.1The next regular Library Board meeting is scheduled for Wednesday, February 17, 2021 at 5:30 pm. Location electronic via Zoom. 9.Adjournment Motion21-01-165Moved byVictor WoodhouseSeconded byDarryl GrayThat there being no further business the Library Board adjourn at 6:52 pm.CarriedNo Item Selected This item has no attachments1.2021-01-04 Special Brd Mtg minutes. OSdocx.pdf1.Board stats 12-Dec'20.pdf2.Board stats 12-Dec'19.pdf1.2020-11-18 Regular Brd Mtg minutes.pdf1.2021-01-20 action list.pdf1.2021-01-20 Marketing and IT alignment update.pdf1.2020-12 strat ops.pdf