Newmarket Public Library Board

Minutes

Meeting #:
Date:
Time:
-
Location:
Members Present:
  • Darcy McNeill, Chair
  • Darryl Gray
  • Leslee Mason
  • Art Weis
  • Victor Woodhouse
Members Absent:
  • Jane Twinney, Vice Chair
  • Kelly Broome
Staff Present:
  • Linda Peppiatt, Deputy CEO
  • Lianne Bond, Administrative Coordinator
  • Benjamin Shaw, Manager, Library Operations
  • Jennifer Leveridge, Manager, Library Services
Guests:

  • Lynn Georgeff, Director of Human Resources, Town of Newmarket (joined at 6:10 pm)

    Ian McDougall, Commissioner, Community Services, Town of Newmarket (joined at 6:10 pm)

​​

1.
Meeting to be held through live video interface
 

The Chair called the meeting to order at 5:35 pm

2.
Adoption of Agenda Items
 

2.1
Adoption of the Regular Agenda
 

2.2
Adoption of the Closed Session Agenda
 

2.3
Adoption of the Consent Agenda Items
 

  • Motion21-02-156
    Moved byVictor Woodhouse
    Seconded byDarryl Gray

    That Agenda items 2.1 to 2.3 be adopted as presented.

    Carried

3.
Declarations
 

None were declared.

4.
Consent Agenda Items
 

4.1
Adoption of the Regular Board meeting minutes for November 18, 2020
This item has attachments. 

1.2020-11-18 Regular Brd Mtg minutes.pdf

4.2
Adoption of the Special Board meeting minutes - Open Session for January 4, 2021
This item has attachments. 

1.2021-01-04 Special Brd Mtg minutes. OSdocx.pdf

4.3
Strategic Operations Report - December, 2020
This item has attachments. 

1.2020-12 strat ops.pdf
  • Motion21-01-157
    Moved byDarryl Gray
    Seconded byLeslee Mason

    That items 4.1 to 4.3 be adopted as presented.

    Carried

4.4
Fourth Quarter Statistical Data
This item has attachments. 

1.Board stats 12-Dec'20.pdf
2.Board stats 12-Dec'19.pdf

Clarificaiton was provided regarding the reporting of new registrations statistics year over year.  

  • Motion21-01-158
    Moved byDarryl Gray
    Seconded byArt Weis

    That item 4.4 be adopted as presented.

    Carried

5.
Business Arising
 

5.1
Marketing and I.T. Realignment update
This item has attachments. 

1.2021-01-20 Marketing and IT alignment update.pdf

As Library CEO and Town IT Director positions are currently not filled on a permanent basis, the finalizing of the Joint I.T Steering Committee agreement will be delayed until permanent leaders are in place on both sides.

Due to the COVID-19 pandemic, it is recommended that  the one-year pilot Service Level Agreement Between Town of Newmarket Recreation & Culture/Marketing & Sponsorship and Newmarket Public Library be extended for one year.

 

  • Motion21-01-159
    Moved byLeslee Mason
    Seconded byVictor Woodhouse

    That the Library Board receive the report on Marketing and IT realignment agreements;

    And That the Library Board authorize the C.E.O. to extend for one year the pilot Service Level Agreement Between Town of Newmarket Recreation & Culture/Marketing & Sponsorship and Newmarket Public Library.

5.2
Library Board Action List
This item has attachments. 

1.2021-01-20 action list.pdf

The Board reviewed the Action List.  

  • Motion21-01-160
    Moved byDarryl Gray
    Seconded byArt Weis

    That the Library Board receive the Action List as presented.

    Carried

6.
New Business
 

There was no New Business.

7.
Closed Session
 

7.1
Personal matters about an identifiable individual per section 16.1.4 (b) of the Public Libraries Act, R.S.O. 1990 Chapter P.44
 

  • Motion21-01-161
    Moved byVictor Woodhouse
    Seconded byLeslee Mason

    That the Library Board move in to Closed Session at 5:50 pm to discuss matters personal matters pertaining to an identifiable individual.

    Carried
  • Motion21-01-162
    Moved byArt Weis
    Seconded byDarryl Gray

    That the Library Board move out of Closed Session at 6:51 pm.

    Carried
  • Motion21-01-163
    Moved byArt Weis
    Seconded byDarryl Gray

    Motions Arising from Closed Session:

    That the Closed Session minutes for the following dates be adopted as presented.

    February 19, 2020
    April 2, 2020
    April 4, 2020
    June 17, 2020
    January 4, 2021

    Carried
  • Motion21-01-164
    Moved byVictor Woodhouse
    Seconded byLeslee Mason

    That the Library Board Chair will investigate the direction provided by the Library Board in the Closed Session.

    Carried

8.
Dates of Future Meetings
 

9.
Adjournment
 

  • Motion21-01-165
    Moved byVictor Woodhouse
    Seconded byDarryl Gray

    That there being no further business the Library Board adjourn at 6:52 pm.

    Carried
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