Newmarket Public Library Board

Minutes

Meeting #:
Date:
Time:
-
Location:
Newmarket Public Library Boardroom
Newmarket Public Library
438 Park Avenue
Newmarket ON L3Y 1W1
Members Present:
  • Darryl Gray
  • Kelly Broome
  • Victor Woodhouse
  • Neila Poscente
  • Beth Stevenson
  • Rex Taylor
Members Absent:
  • Trevor Morrison
Staff Present:
  • Tracy Munusami, CEO
  • Biagio Rachiele, Manager, Library Operations
  • Lianne Bond, Administrative Coordinator
Guests:

  • Jamie Hardie, Hardie and Company

​​

1.
Call to Order

 

The Chair called the meeting to order at 5:37 pm.

2.
Adoption of Agenda Items

 

2.1
Adoption of the Regular Agenda

 

2.2
Adoption of the Closed Session Agenda

 

2.3
Adoption of the Consent Agenda Items

 
  • Motion25-11-182
    Moved byRex Taylor
    Seconded byBeth Stevenson

    That items 2.1 to 2.3 be adopted as presented.

    Carried

3.
Declarations

 

There were no declarations.

4.
Presentation: Library Entrance Branding - Jamie Hardie, Hardie and Company

 

Proposed wayfinding design for the Library entrance was presented to the Library Board.  The design incorporates the Library brand colours and will enhance the flow into the main library.

  • Motion25-11-183
    Moved byVictor Woodhouse
    Seconded byBeth Stevenson

    That the Library Board receive the Library Entrance Branding presentation from Hardie and Company.

    Carried

5.
Consent Agenda Items

 

6.
Policies

 

6.1
Room Rental Policy and Rates

This item has attachments. 
1.2025-11-19 Room Rental policy.pdf
2.PS-10 Room Rental Policy and Rates(1).pdf

The Room Rental policy was reviewed and updated to reflect current terminology and practices.  The proposed increase to rates incorporate cost of living adjustments and bring rates more in line with comparble providers.

  • Motion25-11-185
    Moved byVictor Woodhouse
    Seconded byRex Taylor

    That the Library Board approve the revisions to the Room Rental Policy and room rates as presented.

    Carried

7.
Reports

 

There were no reports.

8.
Business Arising

This item has attachments. 
1.PS-10 Room Rental Policy and Rates.pdf

8.1
Library Board Action List

This item has attachments. 
1.2025-11-19 Library Board Action Tracking List.pdf

The Library Board reviewed the Action List.

  • Motion25-11-186
    Moved byVictor Woodhouse
    Seconded byKelly Broome

    That the Library Board receive the Action List as presented.

    Carried

9.
New Business

 

9.1
GenWell Talk to a Stranger Week November 24 - 30, 2025

 

The Library will participate in Talk to a Stranger Week from November 25–30, 2025. This initiative promotes social connection within the community. A designated space with comfortable seating will be available on the main floor to encourage conversation.

10.
Closed Session (if required)

 

11.
Dates of Future Meetings

 

12.
Adjournment

 
  • Motion25-11-187

    That there being no further business the meeting adjourn at 6:28 pm.

No Item Selected