Approval of Minutes

1.

Central York Fire Services - Joint Council Committee Minutes of March 3, 2015.

Moved by:      Councillor Twinney

Seconded by: Councillor Sponga  

THAT the Central York Fire Services - Joint Council Committee Minutes of March 3, 2015 be approved.

Carried

Items

2.

Chief Laing addressed those present with a PowerPoint presentation being an overview of the 2014 Annual Report which included details of emergency response times and statistics, fire protection services to the communities of Aurora and Newmarket, changes to the fire code and training hours and staffing.  He also provided an update regarding the 2014 operating and capital budget information and provided an overview and status of the Master Fire Plan Update.

Moved by:       Councillor Mrakas

Seconded by: Councillor Twinney   

THAT the PowerPoint presentation overview of the 2014 Annual Report by Chief Laing be received.

Carried

3.

Central York Fire Services Report 2015-04 dated March 18, 2015 regarding Draft Fire Department Master Plan - Implementation Options.

Chief Laing provided an overview of the objective of the report with respect to implementation options and financial considerations for the implementation of recommendations from the July 2014 Fire Department Master Fire Plan Update.

Moved by:       Councillor Hempen

Seconded by: Councillor Mrakas

THAT CYFS Report 2015-04 dated March 18, 2015 regarding proposed options for implementation of recommendations from the July 2014 Fire Department Master Plan Update (FDMPU) be received and the following recommendations be adopted:

i) THAT JCC recommend to the Councils of the two municipalities to direct staff to proceed with a land securement process in 2015 for the construction of a new fire station;

ii) AND THAT JCC make a recommendation to the Councils of the two municipalities to relocate Administration and Training with the new Suppression crew at the new fifth fire station;

iii) AND THAT JCC make a recommendation to the Councils of the two municipalities to adopt a multi-year approach to the hiring of a 7th crew, commencing in approximately 2016;

iv) AND THAT funds be approved to hire an architectural consultant to undertake the fire station design, including assisting in the site evaluation process, to be funded from Development Charge reserves from the respective municipalities.

Motion Lost

Moved by:       Councillor Sponga

Seconded by: Councillor Hempen   

a)  THAT Central York Fire Services – Joint Council Committee recommend to both Council’s approval of the 2014 Fire Department Master Plan Update;

i)    AND THAT Joint Council Committee make a recommendation to the Councils of the two municipalities to proceed with a land securement, subject to a report for final approval in 2015 for the construction of a new fire facility to include Administration, Training and Suppression Crew and provide for possible inclusion of Fire Prevention Division;

ii)  AND THAT Development Charge funds to an upset limit of $25,000 be approved to hire by RFP, an architectural consultant to assist in the land securement and upon approval of land purchase and approval of further funding, to undertake the facility design.

Carried

4.

An amendment was made to Recommendation # 3 contained in the motion presented by Councillor Mrakas with respect to the feasibility of a consolidated fire service with the Town of Richmond Hill.

Moved by Councillor Mrakas

Seconded by Councillor Sponga

WHEREAS the consolidation of Aurora and Newmarket fire services into Central York Fire Services has achieved efficiencies through enhanced levels of fire service provided at a significantly reduced cost;

AND WHEREAS consolidation with additional municipalities may achieve further operating efficiencies, improved department structure, increased service level(s), and cost avoidance opportunities;

BE IT RESOLVED THAT staff be directed to prepare correspondence to the Council of the Town of Richmond Hill pursuing interest in the consolidation of CYFS with the Town of Richmond Hill Fire Service;  

AND THAT the correspondence be brought before both Councils of Aurora and Newmarket for approval and signed by Heads of Councils before submission to Richmond Hill Council.

Carried

New Business

a)

The Acting Chief Administrative Officer (Aurora) requested that the CYFS – Joint Council Committee Minutes of March 3, 2015 be submitted to the Town of Aurora Council and Town of Newmarket Council for consideration of the Joint Council Committee recommendations related to Central York Fire Services Report 2015-04 dated March 18, 2015 with respect to the Draft Fire Department Master Plan – Implementation Options. 

Moved by:       Councillor Sponga

Seconded by: Councillor Mrakas    

THAT the CYFS – Joint Council Committee Minutes of March 3, 2015 be forwarded to the Town of Aurora Council and Town of Newmarket Council in advance of the next scheduled CYFS – Joint Council Committee meeting.

Carried

b)

Chief Laing announced Deputy Chief Leslie’s retirement.  The Chief and Joint Council Committee members thanked him for his years of service.

Closed Session (if required)

Adjournment

Moved by:       Councillor Mrakas

Seconded by:  Councillor Twinney

THAT the meeting adjourn.

Carried

There being no further business, the meeting adjourned at 11:35 a.m.