Town of Newmarket

Minutes

Council - Electronic

Meeting #:
Date:	Monday, November 01, 2021
Time:	1:00 P.m. - 6:00 P.m.
Location:	Streamed live from the Municipal Offices 395 Mulock Drive Newmarket, ON L3Y 4X7

Members Present:

• Mayor Taylor
• Deputy Mayor & Regional Councillor Vegh
• Councillor Simon
• Councillor Woodhouse
• Councillor Twinney
• Councillor Morrison
• Councillor Kwapis
• Councillor Broome
• Councillor Bisanz

Staff Present:

• I. McDougall, Chief Administrative Officer
• E. Armchuk, Commissioner of Corporate Services
• P. Noehammer, Commissioner of Development & Infrastructure Services
• L. Lyons, Director of Legislative Services/Town Clerk
• C. Service, Director of Recreation & Culture
• A. Walkom, Legislative Coordinator
• J. Grossi, Legislative Coordinator

The meeting was called to order at 1:02 PM. 
Mayor Taylor in the Chair.

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1.

Public Notice

Mayor Taylor acknowledged that the Town of Newmarket is located on the traditional territories of the Wendat, Haudeno-saunee, and the Anishinaabe peoples and the treaty land of the Williams Treaties First Nations and other Indigenous peoples whose presence here continues to this day. He thanked them for sharing this land with us. Mayor Taylor also acknowledged the Chippewas of Georgina Island First Nation as our close neighbours and friends, and that we work to ensure a cooperative and respectful relationship.

Mayor Taylor advised that the Municipal Offices have reopened to the public and that this meeting was streamed live at Newmarket.ca/meetings. Residents who would like to provide comment on an item on this agenda were encouraged to provide their feedback in writing through email to Legislative Services at [email protected] or by providing a deputation electronically or in-person. He advised residents that their comments would form part of the public record.

2.

Additions & Corrections to the Agenda

None.

3.

Conflict of Interest Declarations

None.

4.

Public Hearing Matter

None.

5.

Presentations & Recognitions

None.

6.

Deputations

None.

7.

Minutes

7.1

Council - Electronic Meeting Minutes of October 12, 2021

• Moved by: Councillor Twinney
  Seconded by: Councillor Kwapis
  1. That the Council - Electronic Meeting Minutes of October 12, 2021 be approved.
  Carried

8.

Reports by Regional Representatives

Deputy Mayor & Regional Councillor Vegh advised that Regional Council had received an update on the financial impacts of the COVID-19 pandemic and provided Council with an overview of the impact to the budget.

Mayor Taylor provided an update on the upcoming expansion of COVID-19 vaccinations to 5-11 year old children. He also provided an update on the Municipal Comprehensive Review which is ongoing and the urban intensification targets for the Region.

9.

Consent Items and Recommendations from Committees 

9.1

Special Committee of the Whole - Electronic Meeting Minutes of October 18, 2021

• Moved by: Councillor Morrison
  Seconded by: Councillor Woodhouse
  1. That the Special Committee of the Whole - Electronic Meeting Minutes of October 18, 2021 be received and the recommendations noted within be adopted.
  Carried

9.1.1

Presentation - 2022 Preliminary Draft Capital and Rate-Supported Budgets

Note: This item was dealt with under sub-item 9.1.2. Please see sub-item 9.1.2 for motion.

9.1.2

2022 Preliminary Draft Capital and Rate-Supported Operating Budgets

• 1. That the presentation provided by the Manager of Accounting and Finance regarding the 2022 Preliminary Draft Capital and Rate-Supported Budgets be received; and,
  2. That the report entitled 2022 Preliminary Draft Capital and Rate-Supported Operating Budgets dated October 18, 2021 be received; and,
  3. That subject to any additional direction from Committee, that the proposed Capital Budget be incorporated into the Draft Budgets to be presented to Committee of the Whole on December 6, 2021; and,
  4. That the proposed list of Capital Projects be included in the Capital Program for   2022, subject to changes that may be made by Council during the year; and,
  5. That subject to any additional direction from Committee, that the proposed Rate-Supported Operating Budgets be incorporated into the Draft Budgets to be presented to Committee of the Whole on December 6, 2021; and,
  6. That the Treasurer be authorized and directed to do all things necessary to give effect to these recommendations.

9.2

Council Workshop - Electronic Meeting Minutes of October 19, 2021

• Moved by: Councillor Broome
  Seconded by: Councillor Simon
  1. That the Council Workshop - Electronic Meeting Minutes of October 19, 2021 be received. 
  Carried

9.3

Committee of the Whole - Electronic Meeting Minutes of October 25, 2021

• Moved by: Councillor Morrison
  Seconded by: Councillor Bisanz
  1. That the Committee of the Whole - Electronic Meeting Minutes of October 25, 2021 be received and the recommendations noted within be adopted.
  Carried

9.3.1

Presentation - Future Affordable Housing at 62 Bayview Parkway, Newmarket

• 1. That the presentation provided by Graham Hendren and Josh Scholten, York Region Community and Health Services regarding the Future Affordable Housing at 62 Bayview Parkway, Newmarket be received. 

9.3.2

Presentation - Digital Transformation Study - Draft Strategy

Note: This item was dealt with under sub-item 9.3.7. Please see sub-item 9.3.7 for motion.

9.3.3

Deputation - Solar Covered Parking Lot

• 1. That the deputation provided by Gloria Marsh, Executive Director, York Region Environmental Alliance regarding Solar Covered Parking Lot. 

9.3.4

Deputation - Request to Designate under Part IV, Section 29 of the Ontario Heritage Act, 1990 – 415 Davis Drive

• 1. That the deputation provided by Matthew Howard, ICON Homes regarding the Request to Designate under Part IV, Section 29 of the Ontario Heritage Act, 1990 – 415 Davis Drive be received. 

9.3.5

Deputation - Request to Designate under Part IV, Section 29 of the Ontario Heritage Act, 1990 – 415 Davis Drive

• 1. That the deputation provided by Steve Whitfield regarding the Request to Designate under Part IV, Section 29 of the Ontario Heritage Act, 1990 – 415 Davis Drive be received. 

9.3.6

Deputation - Recommendation Report - 201 Davis Drive OPA and ZBA

Note: This item was dealt with under sub-item 9.3.10. Please see sub-item 9.3.10 for motion.

9.3.7

Digital Transformation Study Draft Report

• 1. That the presentation provided by Jaimin Chin and Connor Sharp, StrategyCorp regarding the Digital Transformation Study - Draft Strategy be received; and,
  2. That the report entitled Digital Transformation Study Draft Report dated October 25, 2021 be received; and,
  3. That the Digital Transformation Study Draft Report to Council included as Attachment 1 be received; and,
  4. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

9.3.8

Request to Designate under Part IV, Section 29 of the Ontario Heritage Act, 1990 – 415 Davis Drive

• 1. That the Staff Report entitled ‘Request to Designate under Part IV, Section 29 of the Ontario Heritage Act, 1990 – 415 Davis Drive’ dated October 25, 2021 be received; and,
  2. That the subject property, 415 Davis Drive (the ‘Charles Denne House’), be designated under Part IV, Section 29 of the Ontario Heritage Act, 1990; and,
  3. That staff be authorized to prepare, publish and serve Council’s “Notice of Intention to Designate” in accordance with the provisions of the Ontario Heritage Act, 1990; and,
  4. That if no objection to Council’s “Notice of Intention to Designate” is received in accordance with the provisions of the Ontario Heritage Act, 1990, staff be authorized to bring a designation by-law before Council for adoption; and,
  5. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

9.3.9

Zoning By-law Amendment - Personal Wellness Establishments

• 1. That the report entitled Zoning By-law Amendment – Personal Wellness Establishments dated October 25, 2021 be received; and,
  2. That Council approve the zoning by-law amendment to permit personal wellness establishments as described in this report and in Attachment 1; and,
  3. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

9.3.9.1

Correspondence - Katie Gilligan, Timeless Harmony Salon and Spa

• 1. That the correspondence provided by Katie Gilligan, Timeless Harmony Salon and Spa regarding the Zoning By-law Amendment - Personal Wellness Establishments be received. 

9.3.10

Recommendation Report - 201 Davis Drive OPA and ZBA

• 1. That the deputation provided by Nick Pileggi, Macaulay Shiomi Howson Ltd. regarding the Recommendation Report for 201 Davis Drive OPA and ZBA be received; and,
  2. That the correspondence provided by Dennis Ramsarran and Stephanie Grylls regarding the Recommendation Report - 201 Davis Drive OPA and ZBA be received; and,
  3. That the correspondence provided by Howard Friedman, HBR Planning Centre regarding the Recommendation Report - 201 Davis Drive OPA and ZBA be received; and, 
  4. That the report entitled Recommendation Report - 201 Davis Drive OPA and ZBA dated October 25, 2021 be received; and,
  5. That the applications for a Official Plan and Zoning By-law Amendments, as submitted by Mosiak Davis Inc. for 201 Davis Drive, be approved, and that staff be directed to present the Official Plan and Zoning By-law Amendments, including the necessary Holding provisions, to Council for approval; and,
  6. That Nick Pileggi of Macaulay Shiomi Howson Ltd be notified of this action; and,
  7. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

9.3.10.1

Correspondence - Dennis Ramsarran and Stephanie Grylls

9.3.10.2

Correspondence - Howard Friedman, HBR Planning Centre

9.3.11

Third Quarterly Update to the Outstanding Matters List for 2021

• 1. That the report entitled Third Quarterly Update to the Outstanding Matters List for 2021 dated October 25, 2021 be received; and,
  2. That Council adopt the Outstanding Matters List (Attachment A); and,
  3. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

9.3.12

Regional Council Decision - 2021 Servicing Capacity Assignment Status Update

• 1. That staff be directed to provide a semi-annual report on allocation in constrained areas to the Region to inform future capacity assignment reports; and, 
  2. That staff be directed to notify the Region when site plan applications are approved to accurately inform future capacity assignment reports.

9.3.13

Elman W. Campbell Museum Board Meeting Minutes of November 19, 2020

• 1. That the Elman W. Campbell Museum Board Meeting Minutes of November 19, 2020 be received.

9.3.14

Appointment Committee Meeting Minutes of February 16, 2021

• 1. That the Appointment Committee Meeting Minutes of February 16, 2021 be received.

9.3.15

Main Street District Business Improvement Area Board of Management Meeting Minutes of September 1, 2021

• 1. That the Main Street District Business Improvement Area Board of Management Meeting Minutes of September 1, 2021 be received. 

9.3.16

Newmarket Anti-Black Racism Task Force Meeting Minutes of September 7, 2021

• 1. That the Newmarket Anti-Black Racism Task Force Meeting Minutes of September 7, 2021 be received. 

9.3.17

New Business - Extension of Restaurant Patio Program

• 1. That Council direct staff to continue the 2021 town-wide patio program until October 31, 2022, with respect to restaurant and retail expanded openings, in collaboration with the Downtown Business Improvement Areas, Newmarket Chamber of Commerce, and local restaurant operators and retailers; and, 
  2. That the extension of the patio program complies with established overall interior/exterior occupancy requirements and licensing regulations; and, 
  3. That Council direct staff to continue to waive patio licensing fees for 2022; and, 
  4. That for the 2022 patio season, Council delegates its authority to staff to continue to amend the current Outdoor Serving Patio Program with respect to hours of operation, encroachment on Townlands, and any other relevant provisions to facilitate outdoor patios on a temporary basis; and, 
  5. That the costs associated with the temporary structures that enable the downtown pedestrian zones in 2022 which are directly on Town property continue to be funded by the Town; and, 
  6. That Staff be authorized and directed to do all things necessary to give effect to this resolution. 

10.

By-laws

• Moved by: Councillor Kwapis
  Seconded by: Councillor Broome
  1. That By-laws 2021-49, 2021-50, and 2021-51 be enacted.
  Carried

11.

Notices of Motions

None.

12.

Motions Where Notice has Already been Provided

None.

13.

New Business

13.1

Special Events

Members of Council congratulated staff and volunteers on the success of recent special events including Haunted Halloween Trail and downtown Zombie Walk. Members inquired regarding the 2021 Santa Claus Parade. The Director of Recreation & Culture advised that the parade would take place as a walkthrough event on November 20, 2021 from 6:00 PM to 9:00 PM.

14.

Closed Session

Mayor Taylor advised that there was no requirement for a Closed Session.

14.1

Council - Electronic Meeting (Closed Session) Minutes of October 12, 2021

• Moved by: Deputy Mayor & Regional Councillor Vegh
  Seconded by: Councillor Bisanz
  1. That the Council - Electronic Meeting (Closed Session) Minutes of October 12, 2021 be approved.
  Carried

14.2

Committee of the Whole - Electronic Meeting (Closed Session) Minutes of October 25, 2021

• Moved by: Deputy Mayor & Regional Councillor Vegh
  Seconded by: Councillor Bisanz
  1. That the Committee of the Whole - Electronic Meeting (Closed Session) Minutes of October 25, 2021 be approved.
  Carried

14.2.1

Property Lease - 449 Eagle Street

• Moved by: Councillor Kwapis
  Seconded by: Councillor Morrison
  1. That Closed Session Report CL-2021-13 dated October 25, 2021 be received; and,
  2. That the recommendations in Closed Session Report CL-2021-13 dated October 25, 2021 be adopted.
  Carried

14.2.2

Appointment Committee Meeting (Closed Session) Minutes of February 16, 2021

• Moved by: Councillor Twinney
  Seconded by: Councillor Woodhouse
  1. That the Appointment Committee Meeting (Closed Session) Minutes of February 16, 2021 be received. 
  Carried

15.

Confirmatory By-law

• Moved by: Councillor Bisanz
  Seconded by: Councillor Morrison
  1. That By-law 2021-52 be enacted.
  Carried

16.

Adjournment

• Moved by: Councillor Twinney
  Seconded by: Councillor Simon
  1. That the meeting be adjourned at 1:26 PM.
  Carried