Town of Newmarket
Agenda
Committee of the Whole - Electronic

Meeting #:
Date:	Monday, December 06, 2021
Time:	1:00 P.m. - 3:00 P.m.
Location:	Streamed live from the Municipal Offices 395 Mulock Drive Newmarket, ON L3Y 4X7

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1.

Notice

This meeting will be streamed live at newmarket.ca/meetings.

Public Input

Individuals who wish to submit input to Council in relation to an item on this agenda have the following options available.

1. Email your correspondence to by end of day on Wednesday, December 1, 2021. Written correspondence received by this date will form part of the public record; or,

2. You are strongly encouraged to pre-register if you would like to make a deputation at the meeting. For more information regarding the options available, email your request and contact information to .

2.

Additions & Corrections to the Agenda

Note: Additional items are marked by an asterisk*.

3.

Conflict of Interest Declarations

4.

Presentations & Recognitions

4.1

Newmarket Dismantling Anti-Black Racism Task Force Final Report

Note: Jerisha Grant-Hall, Chair, Newmarket Dismantling Anti-Black Racism Task Force will be in attendance to provide a presentation on this matter. This item is related to item 6.1.

• 1. That the presentation provided by Jerisha Grant-Hall, Chair, Newmarket Dismantling Anti-Black Racism Task Force regarding the Newmarket Dismantling Anti-Black Racism Task Force Final Report be received.

4.2

Asset Management Plan Executive Summary – Core Assets

Note: Lisa Ellis, Manager of Asset Management and Erik Wright, Asset Management Specialist will be in attendance to provide a presentation on this matter. This item is related to item 6.2.

• 1. That the presentation provided by Lisa Ellis, Manager of Asset Management and Erik Wright, Asset Management Specialist regarding Asset Management Plan Executive Summary – Core Assets be received.

4.3

2022 Draft Operating and Capital Budgets

Note: Andrea Tang, Manager of Finance & Accounting/Deputy Treasurer will be in attendance to provide a presentation on this matter. This item is related to item 6.3.

• 1. That the presentation provided by Andrea Tang, Manager of Finance & Accounting/Deputy Treasurer regarding the 2022 Draft Operating and Capital Budgets be received.

4.4

Hydro Revenue Review

Note: Mike Mayes, Director of Financial Services/Treasurer will be in attendance to provide a presentation on this matter. This item is related to item 6.15.

• 1. That the presentation provided by the Director of Financial Services/Treasurer regarding the Hydro Revenue Review be received.

5.

Deputations

5.1

Bradford Bypass

Note: Claire Malcolmson, Executive Director, Rescue Lake Simcoe Coalition will be in attendance to provide a deputation on this matter. This item is related to item 6.16.

• 1. That the deputation provided by Claire Malcolmson, Executive Director, Rescue Lake Simcoe Coalition regarding the Bradford Bypass be received.

5.2

Bradford Bypass

Note: Bill Foster of Forbid Roads Over Green Spaces will be in attendance to provide a deputation on this matter. This item is related to item 6.16.

• 1. That the deputation provided by Bill Foster of Forbid Roads Over Green Spaces regarding the Bradford Bypass be received.

6.

Consent Items

6.1

Newmarket Dismantling Anti-Black Racism Task Force Final Report

• The Strategic Leadership Team (SLT) recommends:

  1. That the Newmarket Dismantling Anti-Black Racism Task Force Final Report be received and referred to the Strategic Leadership Team, Operational Leadership Team, and the Diversity, Equity, & Inclusion Working Group for review of the report and its recommendations; and,
  2. That Staff provide a report back to Council by Q3 2022 complete with a proposed action plan and implementation approach for Town related recommendations; and, 
  3. That Staff forward a copy of the report to Southlake Regional Healthcare Centre, York Region Housing, York Region District School Board (YRDSB), York Region Catholic School Board, York Regional Policy (YRP), along with a request that they review and integrate into their ongoing planning and service delivery; and
  4. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

6.2

Asset Management Plan Executive Summary – Core Assets

• 1. That the report entitled Asset Management Plan Executive Summary – Core Assets dated November 24, 2021 be received; and, 
  2. That the Asset Management Plan Executive Summary – Core Assets report be endorsed; and,
  3. That Council approves the 15 recommendations included in the report, and,
  4. That the Corporate Asset Management Office be authorized and directed to do all things necessary to give effect to this resolution.

6.3

2022 Draft Operating and Capital Budgets

• 1. That the report entitled 2022 Draft Operating and Capital Budgets dated December 6, 2021 be received; and,
  2. That the Draft 2022 Operating Budget with expenditures of $141,586,665 be approved, which is comprised of the following components:
     1. $70,751,406 for Town purposes;
     2. $17,629,261 for Central York Fire Services (Newmarket’s share);
     3. $3,757,953 for the Newmarket Public Library;
     4. $30,000 for the Main Street District Business Improvement Area (BIA);
     5. $20,291,000 for the Water Rate Group;
     6. $23,684,000 for the Wastewater Rate Group;
     7. $2,644,000 for the Stormwater Rate Group;
     8. $2,799,045 for the Building Permit Rate Group; and,
  3. That a Capital Spending Authority of $89,704,000 be established, being $32,765,000 for 2022 and $33,039,000 for 2023 and $23,900,000 for 2024 & beyond; and,
  4. That the draft 2022 Operating and Capital Budgets be forwarded to the Council meeting of December 13, 2021 for final approval; and,
  5. That Council authorize the Director of Financial Services/Treasurer to:
     1. Make any necessary adjustments within the total approved budget to reflect organizational changes and any other reallocation of costs;
     2. Accept and adjust the budget for new provincial and/or federal funding provided there is no tax levy impact; and,
  6. That staff be authorized and directed to do all things necessary to give effect to this resolution.

6.4

2022 Fees and Charges – General

• 1. That the report entitled 2022 Fees and Charges – General dated December 6, 2021 be received; and,
  2. That the attached Schedule “F” Legislative Services – General Fees and Charges, and Schedule “I” - General Fees be approved; and,
  3. That the fee adjustments for all come into full force and effect as of January 1, 2022; and,
  4. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

6.5

2022 Water and Wastewater Rates

• 1. That the report entitled 2022 Water and Wastewater Rates dated December 6, 2021 be received; and,
  2. That the attached Appendix A being the Town of Newmarket Water and Wastewater Rates be approved and adopted by by-law; and,
  3. That the rates come into full force and effect on January 1, 2022; and,
  4. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

6.6

2022 Stormwater Rates

• 1. That the report entitled 2022 Stormwater Rates dated December 6, 2021 be received; and,
  2. That Appendix A being the Town of Newmarket 2022 Stormwater Rates be approved; and,
  3. That the rates come into full force and effect on January 1, 2022; and,
  4. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

6.7

2022 Building Permit Fees and Charges 

• 1. That the report entitled 2022 Building Permit Fees and Charges dated December 6, 2021 be received; and,
  2. That the Appendix A - 2022 Building Permit Fees be approved; and,
  3. That the rates come into full force and effect on January 1, 2022; and,
  4. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

6.8

2022 User Fees and Charges – Development & Infrastructure

• 1. That the report entitled 2022 User Fees and Charges – Development & Infrastructure dated December 6, 2021 be received; and,
  2. That Schedule D, E, and H be approved; and,
  3. That the fee adjustments come into full force and effect as of January 1, 2022; and,
  4. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

6.9

Purchase Card (P-Card) Policy

• 1. That the report entitled Purchase Card (P-Card) Policy dated December 6, 2021 be received; and,
  2. That Schedule G “P-Card Procedures” and the corresponding appendices within Procurement By-law 2014-27 be repealed from the by-law, and that the updated Financial Services P-Card Policy be adopted; and
  3. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

6.10

2021 Year-End Servicing Allocation Review and Servicing Allocation Policy Update

• 1. That the report entitled 2021 Year-End Servicing Allocation Review and Servicing Allocation Policy Update dated December 6, 2021 be received; and,
  2. That the Town’s remaining servicing capacity (the Town Reserve) of 2966 persons of allocation be maintained for future development, of which, 16 persons is to be held in the Severance Reserve; and,
  3. That Council authorize the Commissioner of Development and Infrastructure Services to amend the agreement made between the Town of Newmarket and 16250 Yonge Street Inc. and Shining Hill (St. John’s) Inc. by extending the servicing allocation repayment deadline from December 1, 2021 to December 1, 2022; and,
  4. That Council approve amendments to the Servicing Allocation Policy as outlined in this report; and,
  5. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

6.11

Zoning By-law Amendment - 281 Main Street North

• 1. That the report entitled Zoning By-law Amendment – 281 Main Street North dated December 6, 2021 be received; and, 
  2. That the application for Zoning By-law Amendment, as submitted by 281 Main Street North Inc., for lands known municipally as 281 Main Street North, be approved; and, 
  3. That the Draft Plan of Subdivision approval be extended for three years after the approval of the rezoning; and,
  4. That Marianna Karamyan, of Options Development, 31 Scarsdale Road, Unit 2, North York, ON, M3B 2R2, be notified of this action; and,
  5. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

6.12

Sole Source Environmental Systems Research Institute (ESRI) Software Renewal

• 1. That the report entitled Sole Source Environmental Systems Research Institute (ESRI) Software Renewal dated December 6, 2021 be received; and,
  2. That the renewal of a three year agreement for the sole source ESRI software be approved; and,
  3. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

6.13

Single Source – Solar Pole Mounted Radar Speed Boards and Related Technology

• 1. That the report entitled Single Source – Solar Pole Mounted Radar Speed Boards and Related Technology dated December 6, 2021 be received; and,
  2. That a contract with All Traffic Solutions be approved for a term of up to three years; and,
  3. That the acquisition of seven (7) solar, pole mounted, radar speed boards be approved in the amount of $36,190.00 USD, plus applicable taxes; and,
  4. That additional pole mounted, radar speed boards be acquired as needed over the term of the agreement as long as the purchase remains within budget; and,
  5. That a competitive process be started prior to the expiry of the term of this contract, unless it is not possible for reasons which will be explained to Council in a report prior to making additional purchases beyond the end of this term; and, 
  6. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

6.14

Central York Fire Services - Cost Recovery Program – Final Pilot Project Update

• Joint Council Committee recommends:

  1. That Fire Services Report JCC-2021-13 Cost Recovery Program – Final Pilot Project Update dated 2021-10-25 be received; and,
  2. That Council approve this report and authorize staff to implement the Cost Recovery Program on a permanent basis effective January 1, 2022; and,
  3. That Council approve an increase from 28 hours (FTE 0.8) to 35 hours (FTE 1.0) per week for the Accounts Administrator and change the job classification from permanent part time to a permanent full time position; and,
  4. That Council approve adding Elevator Rescues, Smoke and Carbon Monoxide Alarms to the Cost Recovery Program.

6.15

Hydro Revenue Review Report

• 1. That the report entitled Hydro Revenue Review dated December 6, 2021 be received; and,
  2. That investment income received from Newmarket-Tay Power Distribution Lt. be transferred from the tax-supported operating budget to the Asset Replacement Fund effective January 1, 2022; and,
  3. That the tax-supported contributions to the Asset Replacement Fund be reduced by the budgeted amount as an asset; and,
  4. That the Town of Newmarket demand payment of its $22 million promissory note with Newmarket-Tay Hydro Inc.; and,
  5. That the Treasurer be authorized and directed to do all things necessary to give effect to these recommendations.

6.16

Correspondence regarding the Bradford Bypass

• The Strategic Leadership Team/Operational Leadership Team recommend:

  1. That sub-items 6.16.1 through 6.16.23 being correspondence regarding the Bradford Bypass be received.

6.16.1

Correspondence - Claire Malcolmson, Executive Director, Rescue Lake Simcoe Coalition

6.16.2

Correspondence - Debbie Fletcher-Queen

6.16.3

Correspondence - Catherine Wellesley

6.16.4

Correspondence - Greg Grammatis

6.16.5

Correspondence - Suzanne Kishonti

6.16.6

Correspondence - Teresa Porter

6.16.7

Correspondence - Donna Deneault

6.16.8

Correspondence - Sandy Mackenzie

6.16.9

Correspondence - Franves Lynn

6.16.10

Correspondence - Elaine Adam

6.16.11

Correspondence - Eveline Pos Malkin

6.16.12

Correspondence - Michelle Davies

6.16.13

Correspondence - Pamela Vega

6.16.14

Correspondence - Cindy Boughen

6.16.15

Correspondence - Helen Doner

6.16.16

Correspondence - James Hunter

6.16.17

Correspondence - Anne Gentleman

6.16.18

Correspondence - Fran Bazos

6.16.19

Correspondence - Susan Dowell

6.16.20

Correspondence - Tim Greenwood

6.16.21

Correspondence - Sylvia Bowman

6.16.22

Correspondence - Brent Kopperson, Windfall Ecology Centre

6.16.23

Correspondence - Chris Fuerth

6.17

Elman W. Campbell Museum Board Meeting Minutes of October 21, 2021

• 1. That the Elman W. Campbell Museum Board Meeting Minutes of October 21, 2021 be received.

6.18

Newmarket Public Library Meeting Minutes of October 20, 2021

• 1. That the Newmarket Public Library Meeting Minutes of October 20, 2021 be received.

7.

Action Items

8.

Notices of Motion

9.

Motions Where Notice has Already been Provided

10.

New Business

11.

Closed Session

11.1

Appeal to the Ontario Land Tribunal (OLT) - 214-218 Main Street Heritage Balcony

Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board as per Section 239(2)(e) of the Municipal Act, 2001.

11.2

Appeal to the Ontario Land Tribunal (OLT) - 55 Eagle Street

Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board as per Section 239(2)(e) of the Municipal Act, 2001.

12.

Adjournment