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Additional
items to this Agenda are shown under the Addendum heading.
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2.
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Community Services - Customer Relationship
Management (CRM) System.
The
Manager of Customer Services and the Customer Services Coordinator to
provide a presentation and overview of the CRM system.
a)
The Commissioner of Community Services and the Manager of Customer Services
recommend:
i)
THAT the presentation regarding the Customer Relationship Management (CRM)
System be received.
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3.
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Corporate Services Report - Financial Services
2014-43 dated November 24, 2014 regarding the 2014 Audit.
The
Commissioner of Corporate Services and the Director of Financial
Services/Treasurer recommend:
a)
THAT Corporate Services Report - Financial Services 2014-43 dated November
24, 2014 regarding the 2014 Audit be received and the following
recommendations be adopted:
i)
THAT BDO Canada LLP be appointed as the Town's auditors for the 2014
financial statements;
ii)
AND THAT the BDO audit plan be received.
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p.
8
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6.
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Corporate Services Report - Financial Services
2014-36 dated November 24, 2014 regarding 2015 User Fees and Charges -
Water and Wastewater Rates.
The
Commissioner of Corporate Services and the Director of Financial
Services/Treasurer recommend:
a)
THAT Corporate Services Report - Financial Services 2014-36 dated November
24, 2014 regarding 2015 User Fees and Charges - Water and Wastewater Rates
be received and the following recommendations be adopted:
i)
THAT the attached Schedule 'A' being the Town of Newmarket Water and
Wastewater Rates be approved and adopted by By-law;
ii)
AND THAT the Water and Wastewater Rate adjustments come into full force and
effect as of January 1, 2015;
iii)
AND THAT staff be directed to update the 6-Year Water and Wastewater
Financial Plan and to include further review of the rate structure in this
update.
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p.
23
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10.
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Corporate Services Report - Financial Services
2014-48 dated November 24, 2014 regarding 2015 Fees and Charges - General
Fees and Charges.
The
Commissioner of Corporate Services and the Director of Financial
Services/Treasurer recommend:
a)
THAT Corporate Services Report - Financial Services 2014-48 dated November
24, 2014 regarding 2015 Fees and Charges - General Fees and Charges be
received and the following recommendations be adopted:
i)
THAT the attached Schedules 'A', 'B', 'C', 'D', 'E' and 'F' marked as the
Town of Newmarket 2015 All Departments, Corporate Services - Finance and
Purchasing and IT, Legal Services, Public Works Services, Engineering
Services and Legislative Services - General Fees and Charges Schedules
respectively, be approved and adopted by by-law;
ii)
AND THAT the fee adjustments come into full force and effect as of January
1, 2015.
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p.
52
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19.
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Corporate Services Report - Legislative Services
2014-21 dated November 24, 2014 regarding 'Councillor Appointments to
Committees and Committee Structure Review'.
The
Commissioner of Corporate Services and the Director of Legislative Services
recommend:
THAT
Corporate Services – Legislative Services Report 2014-21 dated November 24,
2014 regarding “Councillor Appointments to Committees & Committee
Structure Review” be received and the following recommendations be adopted:
a)
THAT Council determine and appoint the Member(s) of Council to the
following committees:
i)
Appointment Committee (3 Members); and,
ii)
Central York Fire Service Joint Council Committee (3 Members)
b)
AND THAT to maintain continuity, Councillor appointments to active task
forces in the 2010-2014 term (VivaNext Implementation Strategy Task Force –
Strategy Group and Old Town Hall Construction Budget Control Task Force)
continue in the current term;
c)
AND THAT citizen members of the following committees appointed in the
2010-2014 term of Council continue their appointment and be authorized to
meet to fulfil statutory duties until the appointment of their successors,
including:
i)
Accessibility Advisory Committee;
ii)
Appeals Committee;
iii)
Committee of Adjustment;
iv)
Heritage Newmarket Advisory Committee;
v)
Newmarket Public Library Board; and,
vi)
Property Standards Committee.
d)
AND THAT committees which are not required to meet to fulfil statutory
duties in (b) be suspended pending the review of Council’s committee
structure.
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p.
124
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The
Closed Session Agenda and Reports will be circulated under separate cover
(Goldenrod).
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21.
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Joint Development and Infrastructure Services -
Engineering Services and Corporate Services - Procurement Services Report
ES2014-60 regarding the Tom Taylor Trail West – Lake to Lake Route (Water
St to Cane Parkway).
The
Commissioner of Development and Infrastructure Services, Commissioner of
Corporate Services, Director of Engineering Services and Manager of
Procurement Services recommend:
a)
THAT Development and Infrastructure Commission – Engineering Services and
Corporate Services Commission – Procurement Services Report – ES2014-60
dated November 26, 2014 regarding the Tom Taylor Trail West – Lake to Lake
Route be received and the following recommendations be adopted:
i)
THAT $348,333 be allocated from the General Capital Reserves to the
project;
ii)
AND THAT the $34,000 grant from the Landowner Environmental Assistance
Program (LEAP) through the Lake Simcoe Region Conservation Authority
(LSRCA) also be allocated to the project;
iii)
AND THAT, as recommended by the Manager, Procurement Services, Tender
T2014-24 “Tom Taylor Trail West Side Fairy Lake”, be awarded to Hawkins
Contracting Services Limited of Stouffville, Ontario at a cost of
$644,492.65, exclusive of all applicable taxes, subject to the approval in
Recommendations 1 and 2, and that, upon approval of this recommendation,
the Procurement Services Department notify the other Bidders after award of
the Tender;
iv)
AND THAT this contract be executed by the Department Head and Manager,
Procurement Services, as per the Procurement By-law.
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p.
139
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