Town of Newmarket
Agenda
Committee of the Whole - Electronic

Meeting #:
Date:	Monday, May 03, 2021
Time:	1:00 P.m. - 5:00 P.m.
Location:	Streamed live from the Municipal Offices 395 Mulock Drive Newmarket, ON L3Y 4X7

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1.

Notice

At this time, the Municipal Offices remain closed to the public. This meeting will be streamed live at newmarket.ca/meetings.

Public Input

Individuals who wish to submit input to Council in relation to an item on this agenda have the following options available.

1. Email your correspondence to by end of day on Wednesday, April 28, 2021. Written correspondence received by this date will form part of the public record; or,
2. Make a live remote deputation by joining the virtual meeting using the Town's videoconferencing software and verbally provide your comments over video or telephone. To select this option, you are strongly encouraged to pre-register by emailing your request and contact information to

2.

Additions & Corrections to the Agenda

Note: Additional items are marked by an asterisk*.

3.

Conflict of Interest Declarations

4.

Presentations & Recognitions

4.1

Body Rub Parlour Review

Note: Flynn Scott, Manager, Regulatory Services and John Comeau, Municipal Enforcement & Licensing Officer will be in attendance to provide a presentation on this matter. This item is related to item 6.1.

• 1. That the presentation provided by the Manager, Regulatory Services and Municipal Enforcement & Licensing Officer regarding Body Rub Parlour Review be received. 

4.2

2020 Customer Service Department Year End Summary and Pandemic Update

Note: Jamie Boyle, Supervisor, Customer Service Kiosks and Bonnie Munslow, Manager, Corporate Customer Services will be in attendance to provide a presentation on this matter. This item is related to item 6.2.

• 1. That the presentation provided by the Supervisor, Customer Service Kiosks and Manager, Corporate Customer Services regarding the 2020 Customer Service Department Year End Summary and Pandemic Update be received. 

4.3

2022 Budget Target and Process

Note: Andrea Tang, Manager, Accounting & Finance will be in attendance to provide a presentation in this matter. This item is related to item 6.3.

• 1. That the presentation provided by the Manager, Accounting & Finance regarding the 2022 Budget Target and Process be received. 

5.

Deputations

5.1

Body Rub Parlour Review

Note: Elene Lam, Butterfly (Asian and Migrant Sex Workers Support Network) will be in attendance to provide a deputation on this matter. This item is related to item 6.1.

5.2

Body Rub Parlour Review

Note: Robert Vallee, Parents Against Child Trafficking will be in attendance to provide a deputation on this matter. This item is related to item 6.1.

5.3

Body Rub Parlour Review

Note: Marnie Hill, Council of Women Against Sex Trafficking in York Region will be in attendance to provide a deputation on this matter. This item is related to item 6.1.

5.4

Body Rub Parlour Review

Note: Casandra Diamond, BridgeNorth will be in attendance to provide a deputation on this matter. This item is related to item 6.1.

5.5

Body Rub Parlour Review

Note: Kennes Lin, Co-Chair of the Chinese Canadian National Council Toronto Chapter will be in attendance to provide a deputation on this matter. This item is related to item 6.1.

5.6

Body Rub Parlour Review

Note: Vincent Wong will be in attendance to provide a deputation on this matter. This item is related to item 6.1.

5.7

Body Rub Parlour Review

Note: Chanelle Gallant will be in attendance to provide a deputation on this matter. This item is related to item 6.1.

5.8

Body Rub Parlour Review

Note: Katie Gilligan, Timeless Harmony Spa will be in attendance to provide a deputation on this matter. This item is related to item 6.1.

5.9

Body Rub Parlour Review

Note: Molly Bannerman, Women and HIV/AIDS Initiative will be in attendance to provide a deputation on this matter. This item is related to item 6.1.

5.10

Body Rub Parlour Review

Note: Amanda Stassen will be in attendance to provide a deputation on this matter. This item is related to item 6.1.

5.11

Body Rub Parlour Review

Note: Marie Morton, CAYR Community Connections will be in attendance to provide a deputation on this matter. This item is related to item 6.1.

5.12

Body Rub Parlour Review

Note: Sandra Ka Hon Chu, HIV Legal Network will provide a deputation on this matter through a pre-recorded presentation. This item is related to item 6.1.

5.13

Body Rub Parlour Review

Note: Tsz Chan and Lisa Zhang will be in attendance to provide a deputation on this matter. This item is related to item 6.1.

5.14

Body Rub Parlour Review

Note: Debbie Pond, U-R Home Awareness & Support Service will be in attendance to provide a deputation on this matter. This item is related to item 6.1.

5.15

2022 Budget Target and Process

Note: Melanie Issett, Drawdown Newmarket-Aurora will be in attendance to provide a deputation on this matter. This item is related to item 6.3.

6.

Consent Items

6.1

Body Rub Parlour Review

• 1. That the report entitled Body Rub Parlour Review dated May 3, 2021 be received; and,
  2. That Council direct Staff to present regulations based on Option #1 in this report; and,
  3. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

6.1.1

Correspondence - Melissa Bevins

• 1. That the correspondence provided by Melissa Bevins regarding the Body Rub Parlour Review be received. 

6.1.2

Correspondence - Joanna Ewart-James

• 1. That the correspondence provided by Joanna Ewart-James regarding the Body Rub Parlour Review be received.

6.1.3

Correspondence - Rita Grant

• 1. That the correspondence provided by Rita Grant regarding the Body Rub Parlour Review be received. 

6.1.4

Correspondence - Eric Grant

• 1. That the correspondence provided by Eric Grant regarding the Body Rub Parlour Review be received. 

6.2

INFO-2020-06: Customer Service Department 2019 Year End Results and INFO-2021-02: Customer Service Department 2020 Year End Results

Note: INFO-2020-06 was placed on the agenda at the request of Councillor Simon in early 2020. Due to the pandemic, this item was delayed and will be discussed in combination with the 2020 Customer Service Year End.

• The Strategic Leadership Team/Operational Leadership Team recommend:

  1. That the Information Report entitled Customer Service Department 2019 Year End Results, dated February 12, 2020 be received; and, 
  2. That the Information Report entitled Customer Service Department 2020 Year End Results, dated February 10, 2021 be received. 

6.3

2022 Budget Target and Process

• 1. That the report entitled 2022 Budget Target and Process dated May 3, 2021 be received; and,
  2. That the proposed budget schedule with a target budget adoption date of December 13, 2021 be approved; and,
  3. That endorsement be given to staff to proceed with preparation of the 2022 budgets employing the structure and targets as outlined in this report; and,
  4. That the form and timing of budget submissions for all entities accountable to Council be subject to the process outlined in this report; and,
  5. That the proposed community engagement plan for the 2022 budget be adopted; and,
  6. That the Treasurer be authorized and directed to do all things necessary to give effect to this resolution.

6.4

Q1 2021 Financial Update

• 1. That the report entitled Q1 2021 Financial Update dated May 3, 2021 be received; and,
  2. That changes to the 2021 capital program be made as outlined in the report; and,
  3. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

6.5

First Quarterly Update to the Outstanding Matters List for 2021

• 1. That the report entitled First Quarterly Update to the Outstanding Matters List for 2021 dated May 3, 2021 be received; and,
  2. That Council adopt the updated Outstanding Matters List; and,
  3. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

6.6

Zoning Bylaw Amendment 17365 & 17395 Yonge Street 

• 1. That the report entitled Zoning By-law Amendment – 17365 & 17395 Yonge Street, dated May 3, 2021 be received; and,
  2. That the application for Zoning By-law Amendment, as submitted by Groundswell Urban Planners Inc., for 17365 & 17395 Yonge Street, be approved in its general form; and,
  3. That 2143811 Ontario Limited (The Kerbel Group Inc.) and Groundswell Urban Planners Inc., be notified of this action; and,
  4. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

6.7

2021 Annual Servicing Allocation Review

• 1. That the report entitled 2021 Annual Servicing Allocation Review dated May 3, 2021 be received; and,
  2. That Council reinstate servicing allocation to the following developments as outlined in this staff report:
     1. Azure Homes (172-178 Old Main Street);
     2. Briarwood (NWMKT) Inc. (693 and 713 Davis Drive);
     3. Redwood Properties Phase 1 (17645 Yonge Street);
     4. Glenway East Phase 3;
     5. Options Development (281 Main Street North) Phase 1; and,
     6. Maple Lane Lands and Development (680 Gorham Street); and,
  3. That Council commit serving allocation to the following developments as outlined in this staff report:
     1. The Rose Corporation (200 Deerfield Road);
     2. Kerbel (17365 and 17369 Yonge Street);
     3. Redwood Properties Phase 2 (17645 Yonge Street); and,
     4. Sundial Phase 3 (partial allocation); and,
  4. That the Town’s remaining servicing capacity (the Town Reserve) be maintained for future development; and,
  5. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

6.8

A By-Law to Regulate Central York Fire Services

• 1. That the memo entitled “A By-law to Regulate Central York Fire Services” dated May 3, 2021 be received; and,
  2. That the report entitled “A By-law to Regulate Central York Fire Services” dated November 24, 2020 be received; and,
  3. That Newmarket Council adopt the By-law to regulate Central York Fire Services; and,
  4. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

6.9

An Update to the Consolidated Fire Agreement between the Corporation of the Town of Newmarket and the Corporation of Town of Aurora

• 1. That the memo entitled “Consolidated Fire Agreement (Aurora and Newmarket) – Update” dated May 3, 2021 be received; and,
  2. That the report entitled “An Update to the Consolidated Fire Agreement between the Corporation of the Town of Newmarket and the Corporation of Town of Aurora” dated November 24, 2020 be received; and,
  3. That Newmarket Council adopt the Consolidated Fire Services Agreement By-law; and,
  4. That the Mayor and Town Clerk be authorized to renew the Consolidated Fire Services Agreement By-law with the Town of Aurora; and,
  5. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

6.10

Heritage Newmarket Advisory Committee Meeting Minutes of February 2, 2021

• 1. That the Heritage Newmarket Advisory Committee Meeting Minutes of February 2, 2021 be received. 

6.11

Main Street District Business Improvement Area Board of Management Meeting Minutes of March 3, 2021

• 1. That the Main Street District Business Improvement Area Board of Management Meeting Minutes of March 3, 2021 be received. 

7.

Action Items

8.

Notices of Motion

9.

Motions Where Notice has Already been Provided

9.1

Hewitt Circle Parking Restrictions (Councillor Broome)

• 1. That staff be directed to conduct a study to determine the feasibility of parking restrictions on Hewitt Circle between house numbers 486 – 490.

9.2

Jordanray Boulevard Parking Restrictions (Councillor Broome)

• 1. That staff be directed to conduct a study to determine the feasibility of parking restrictions on Jordanray Blvd at the bend at house number 95.

9.3

Rushbrook Drive Parking Restrictions (Councillor Broome)

• 1. That staff be directed to conduct a study to determine the feasibility of further parking restrictions on Rushbrook Drive between house numbers 200 and 212.

10.

New Business

11.

Closed Session

11.1

Phased-in Staffing regarding the 2021 Budgeted Positions

Labour relations or employee negotiations as per Section 239 (2)(d) of the Municipal Act, 2001.

12.

Adjournment