Town of Newmarket
Agenda
Committee of the Whole - Electronic

Meeting #:

Date:

Monday, May 29, 2023

Time:

1:00 P.m. - 6:00 P.m.

Location:

Streamed live from the Municipal Offices

395 Mulock Drive

Newmarket, ON L3Y 4X7

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1.

Notice

This meeting will be streamed live at newmarket.ca/meetings.

Public Input

Individuals who wish to submit input to Council in relation to an item on this agenda have the following options available.

1. Email your correspondence to by end of day on May 24, 2023. Written correspondence received by this date will form part of the public record; or,
2. You are strongly encouraged to pre-register if you would like to make a deputation at the meeting. For more information regarding the options available, email your request and contact information to .

2.

Additions & Corrections to the Agenda

Note: Additional items are marked by an asterisk*.

3.

Conflict of Interest Declarations

4.

Public Hearing Matter(s)

There are no public hearing matters.

5.

Presentations & Recognitions

5.1

2024 Budget Process and Targets

Note: Andrea Tang, Manager, Finance and Accounting Services and Wanda Bennett, Director Corporate Communications will provide a presentation on this matter.

• 1. That the presentation provided by Andrea Tang, Manager, Finance and Accounting Services regarding the 2024 Budget Process and Targets be received.

6.

Deputations

7.

Consent Items

7.1

2024 Budget Process and Target

• 1. That the report entitled 2024 Budget Process and Target dated May 29, 2023 be received; and,
  2. That the proposed budget schedule with a target budget adoption date of December 11, 2023, be approved; and,
  3. That Council confirm the target for tax-supported operating budget; and,
  4. That endorsement be given to staff to proceed with preparation of the 2024 budgets employing the structure as outlined in this report; and,
  5. That the form and timing of budget submissions for all entities accountable to Council be subject to the process outlined in this report; and,
  6. That the proposed community engagement plan for the 2024 budget be adopted; and,
  7. That the Treasurer be authorized and directed to do all things necessary to give effect to this resolution.

7.2

Proposed Provincial Planning Statement

• 1. That the report entitled Proposed Provincial Planning Statement dated May 29, 2023 be received; and,
  2. That Council authorize staff to submit this report to the Ministry of Municipal Affairs and Housing as the Town of Newmarket’s comments on the proposed Provincial Planning Statement; and,
  3. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

7.3

Private Tree Protection By-law Amendment and Update

• 1. That the report entitled Private Tree Protection By-law Amendment and Update dated May 29, 2023 be received; and,
  2. That proposed amendments to the Private Tree Protection By-law adopted; and,
  3. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

7.4

Property Tax Rates and By-law for 2023

• 1. That the report entitled Property Tax Rates and By-law for 2023 dated May 29, 2023 be received; and,
  2. That the property tax rates for 2023, as applied to the assessment roll returned in 2022 for 2023 taxation, be set for Town purposes as follows:
     
     

     Residential               0.339362%
     Multi-Residential      0.339362%
     Commercial             0.452064%
     Industrial                  0.557639%
     Pipeline                    0.311873%
     Farm                         0.084840%

  3. That the applicable Tax Rate By-law, attached as Appendix ‘A” be forwarded to Council for approval; and,
  4. That the Treasurer be authorized and directed to do all things necessary to give effect to this resolution.

7.5

500 Water Street Request for Proposal

• 1. That the report entitled 500 Water Street Request for Proposals dated May 29, 2023 be received; and,
  2. That staff be directed to issue a request for proposals to seek a new tenant for 500 Water Street on substantially the terms set out in this report; and,
  3. That staff be directed to evaluate the proposals based substantially on the criteria listed in this report; and,
  4. That staff be directed to finalize the terms of a new long-term lease based substantially on the terms set out in this report; and,
  5. That the CAO be directed to execute the lease for 500 Water Street with the successful proponent; and,
  6. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

7.6

Main Street District Business Improvement Area Board of Management Meeting Minutes of November 2, 2022

• 1. That the Main Street District Business Improvement Area Board of Management Meeting Minutes of November 2, 2022 be received.

7.7

Main Street District Business Improvement Area Board of Management Meeting Minutes of February 1, 2023

• 1. That the Main Street District Business Improvement Area Board of Management Meeting Minutes of February 1, 2023 be received.

8.

Action Items

9.

Notices of Motion

10.

Motions Where Notice has Already been Provided

11.

New Business

12.

Closed Session (if required)

12.1

500 Water Street Request for Proposals

Advice that is subject to solicitor-client privilege, including communications necessary for that purpose as per Section 239(2)(f) of the Municipal Act, 2001.

13.

Adjournment