Newmarket Public Library Board

Minutes

Meeting #:
Date:
Time:
-
Location:
Electronic VIA ZOOM
Members Present:
  • Darcy McNeill, Chair
  • Jane Twinney, Vice Chair
  • Kelly Broome
  • Darryl Gray
  • Leslee Mason
  • Art Weis
  • Victor Woodhouse
Staff Present:
  • Linda Peppiatt, Acting CEO
  • Jennifer Leveridge, Manager, Library Services
  • Benjamin Shaw, Manager, Library Operations
  • Lianne Bond, Administrative Coordinator

​​

1.
Meeting to be held through video interface
 

The Chair called the meeting to order at 5:35 pm.

2.
Adoption of Agenda Items
 

2.1
Adoption of the Regular Agenda
 

2.2
Adoption of the Closed Session Agenda
 

2.3
Adoption of the Consent Agenda Items
 

One item was added under Business Arising and one item was added under New Business.

  • Motion21-06-199
    Moved byDarryl Gray
    Seconded byLeslee Mason

    That items 2.1 to 2.3 be adopted as amended.

    Carried

3.
Declarations
 

None were declared.

4.
Consent Agenda Items
 

5.
Reports
 

5.1
2020 Draft Audited Financial Statements
This item has attachments. 

1.Town of Newmarket Public Library Board 12312020 Draft FS.pdf

The Library Board reviewed the draft Audited Financial Statements for 2020 completed by Deloitte LLP.

  • Motion21-06-201
    Moved byDarryl Gray
    Seconded byArt Weis

    That the Library Board approve the draft 2020 Audited Financial Statements as presented.

    Carried

6.
Business Arising
 

6.1
2022 Capital Budget Update
 

The 2022 Capital Budget request approved by the Board at the May 19, 2021 Board meeting was presented to the Library Board  with revised cost estimates.  Working in  collaboration with the Town of Newmarket Public Works Department, the proposed capital projects will be funded through the Public Works Asset Replacement Fund. (ARF).

  • Motion21-06-202
    Moved byDarryl Gray
    Seconded byArt Weis

    That the Library Board approve the revisions to the 2022 Capital Budget request for submission to the Town of Newmarket.

    Carried

6.2
2022 Draft Operating Budget
This item has attachments. 

1.2022 Operating Budget Draft.pdf

The 2022 Draft Operation Budget request was reviewed by the Board. The proposed increase to the Operating budget is within the guidelines set by the Town of Newmarket.

  • Motion21-06-203
    Moved byDarryl Gray
    Seconded byLeslee Mason

    That the Library Board approve the 2022 Operating Budget request for submission to the Town of Newmarket.

    Carried

6.3
Strategic Planning Update
 

The first start up meeting has been held with the Strategic Planning Consultants.  A Steering Committee of Library Board and Staff members is to be appointed.

6.4
Dr. Seuss Books - Update
 

The Library is continuing to consult with community members regarding materials of concern. More information will be coming from Library Associations as they review this type of material.

6.5
Library Board Action List
This item has attachments. 

1.2021-06-16 action list.pdf

The Library Board reviewed and updated the Action List.

  • Motion21-06-204
    Moved byKelly Broome
    Seconded byArt Weis

    That the Library Board receive the Action List as amended.

    Carried

7.
New Business
 

7.1
Indigenous Land Acknowledgement
 

The Library Board agreed that it will adopt the practice of beginning Library Board meetings with a Land Acknowledgement of the indigenous peoples to whom the land belongs.

  • Motion21-06-205
    Moved byJane Twinney
    Seconded byKelly Broome

    That the Library Board will adopt the practice of beginning Library Board meetings with a Land Acknowledgment of Indigenous Peoples.

    Carried

8.
Closed Session (If required)
 

8.1
Labour Relations or employee negotiations, per section 16.1.4.(d) of the Public Libraries Act, R.S.O. 1990, Chapter P.44
 

  • Motion21-06-206
    Moved byKelly Broome
    Seconded byVictor Woodhouse

    That the Library Board move into a Closed Session at 6:14 pm for Labour relations or employee negotiations, per section16.1.4 (d) of the Public Libraries Act, R.S.O. 1990, Chapter P.44

    Carried
  • Motion21-06-207
    Moved byJane Twinney
    Seconded byLeslee Mason

    That the Library Board move out of Closed Session at 6:30 pm

    Carried
  • Motion21-06-208
    Moved byKelly Broome
    Seconded byJane Twinney

    That the Library Board receive the update on the next steps for the recruitment of the CEO;

    And That the Acting CEO contract be extended to July 23, 2021.

    Carried

9.
Dates of Future Meetings
 

The next Regular Library Board meeting is scheduled for Wednesday, September 15, 2021 at 5:30 pm.  Meeting to be held electronic via Zoom.

10.
Adjournment
 

  • Motion21-06-209
    Moved byKelly Broome
    Seconded byVictor Woodhouse

    That there being no further business, the meeting adjourn at 6:32 pm.

    Carried
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