OPEN FORUM 6:45 P

Additions & Corrections to the Agenda

 

 

Additional items to this Agenda are shown under the Addendum heading.

 

Declarations of Pecuniary Interest

 

Presentations & Recognitions

 

Deputations

 

1.

Mr. Hans Honegger of Bon Eco Design to address Committee with a PowerPoint presentation showing details of Keith Bridge historic plaques as part of the VivaNext transformation. (PowerPoint presentation to be provided at meeting)

 

 

Consent Items (Items 2 to 19 and 21 to 23)

 

2.

Correspondence dated April 29, 2014 from Mr. Clinton Shane Ekdahl requesting that May 29, 2014 be proclaimed as 'Day of the Honey Bee' in the Town of Newmarket.

 

Recommendations:

 

a) THAT the correspondence dated April 29, 2014 from Mr. Clinton Shane Ekdahl be received and the following recommendations be adopted:

 

i) THAT the Town of Newmarket proclaim May 29, 2014 as 'Day of the Honey Bee';

 

ii) AND THAT the proclamation be advertised in the Town Page advertisement and on the Town's website www.newmarket.ca

p. 1

 

3.

Newmarket Public Library Board Minutes of March 19, 2014.

 

The Newmarket Public Library Board recommends:

 

a) THAT the Newmarket Public Library Board Minutes of March 19, 2014 be received.

p. 6

 

 

4.

Street Naming Committee Minutes of April 15, 2014.

 

The Street Naming Committee recommends:

 

a) THAT the Street Naming Committee Minutes of April 15, 2014 be received.

p. 10

 

5.

Heritage Newmarket Advisory Committee Minutes of February 4 and March 4, 2014.

 

The Heritage Newmarket Advisory Committee recommends:

 

a) THAT the Heritage Newmarket Advisory Committee Minutes of February 4 and March 4, 2014 be received.

p. 13

 

6.

Correspondence dated April 4, 2014 from Mr. David Hanson, President, Newmarket Soccer Club requesting exemption from the Parking By-law for soccer tournaments.

           

Recommendation:

 

a) THAT the correspondence dated April 4, 2014 from Mr. David Hanson, President, Newmarket Soccer Club be received and the request that the Town of Newmarket provide exemptions from the parking restrictions for Newmarket Soccer Club’s Annual Tournaments, being Microfest on June 14, 2014; Soccerfest on June 21 and 22, 2014, Heart of York on August 9 and 10, 2014 and NSC Challenge Cup on August 23, 2014 be approved in principle subject to staff’s final approval and/or conditions of approval regarding the parking exemption locations.

p. 21

 

7.

Development and Infrastructure Services Report - Planning and Building Services 2014-20 dated May 20, 2014 regarding the 2014 Annual Servicing Allocation Review.

 

The Commissioner of Development and Infrastructure Services and the Director of Planning and Building Services recommend:

 

a) THAT Development and Infrastructure Services Report - Planning and Building Services 2014-20 dated May 20, 2014 regarding the 2014 Annual Servicing Allocation Review be received and the following recommendations be adopted:

 

i) THAT all previously distributed servicing capacity be re-instated;

 

 

ii) AND THAT the Town continue to hold the balance of its unassigned and uncommitted servicing capacity (3989 people) in a strategic reserve.

p. 22

 

8.

Community Services Report - Recreation and Culture 2014-14 dated April 16, 2014 regarding the 2014 Kanata Festival.

 

The Commissioner of Community Services and the Director of Recreation and Culture recommend:

 

a) THAT Community Services Report - Recreation and Culture 2014-14 dated April 16, 2014 regarding the 2014 Kanata Festival be received and the following recommendations be adopted:

 

THAT Council grants permission for the following:

 

i) Upper Canada Volunteer Regiment Organization (UCVRO) and Newmarket Scouts to camp overnight at Fairy Lake Park from Monday June 30th to Tuesday July 1st, 2014;

 

ii) Upper Canada Volunteer Regiment Organization (UCVRO) to have an open campfire while camping overnight at Fairy Lake Park provided that approval is obtained from Central York Fire Services;

 

iii) Upper Canada Volunteer Regiment Organization (UCVRO) be allowed to discharge their firearms and cannon during the Kanata Festival on Tuesday, July 1st, 2014;

 

iv) Fireworks be displayed on Tuesday July 1st, 2014 at George Richardson Park, and;

 

v) Central York Fire Services to be present at Fairy Lake Park on Tuesday July 1st, 2014 to help celebrate Canada Day.

p. 26

 

9.

Development and Infrastructure Services Report - Engineering Services 2014-33 dated May 6, 2014 regarding Woodspring Avenue North of Bonshaw Avenue Bicycle Lanes.  

 

The Commissioner of Development and Infrastructure Services and the Director of Engineering Services recommend:

 

a) THAT Development and Infrastructure Services Report - Engineering Services 2014-33 dated May 6, 2014 regarding Woodspring Avenue North of Bonshaw Avenue Bicycle Lanes be received and the following recommendations be adopted:

i) THAT Schedule XI (Bike Lanes) of the Traffic By-law 2011-24, as amended, be amended by deleting the following: Woodspring Avenue from Bathurst Street to Bonshaw Avenue;

 

ii) AND THAT Schedule XI (Bike Lanes) of the Traffic By-law 2011-24, as amended, be amended by adding the following:  Woodspring Avenue from Bathurst Street to Town limit;

 

iii) AND THAT Schedule X (No Parking) of the Parking By-law 1993-62, as amended, be amended by deleting the following:

           

ROAD

SIDE

BETWEEN

PROHIBITED TIMES

Woodspring Avenue

East

Bonshaw to the northern terminus

7:00am to 9:00am

4:00pm to 6:00pm

 

iv) AND THAT Schedule X (No Parking) of the Parking By-law 1993-62, as amended, be amended by adding the following:

 

ROAD

SIDE

BETWEEN

PROHIBITED TIMES

Woodspring Avenue

Both

Bonshaw Avenue north to Town limit

Anytime

 

v) AND THAT the necessary By-law be prepared and submitted to Council for its approval;

 

vi) AND THAT a copy of this report with the Council Extract be forwarded to the Town of East Gwillimbury.

p. 28

 

10.

Development and Infrastructure Services Report - Public Works Services 2014-36 dated May 7, 2014 regarding Graffiti Removal Services - Update.  (See Item 23)

 

 

11.

Corporate Services Report - Legislative Services - Clerk's 2014-12 dated May 1, 2014 regarding Carnival - Magical Midways Inc.

 

The Commissioner of Corporate Services and the Director of Legislative Services recommend:

 

a) THAT Corporate Services Report - Legislative Services - Clerk's 2014-12 dated May 1, 2014 regarding Carnival - Magical Midways Inc. for the location 20 Davis Drive be received and the application be approved subject to the following terms:

i) THAT the licence be issued for a period of seven consecutive days from July 22 to July 28, 2014 to permit the setting up and dismantling of amusement devices;

 

ii) AND THAT the actual operation of the carnival not exceed five consecutive days within that permitted time period.

p. 32

 

12.

Corporate Services Report - Legislative Services 2014-11 dated May 5, 2014 regarding Potential Ward 3 Council Vacancy.  

 

The Commissioner of Corporate Services and the Director of Legislative Services recommends:

 

THAT Corporate Services Report - Legislative Services 2014-11 dated May 5, 2014 regarding "Potential Ward 3 Council Vacancy" be received and the following recommendation be adopted:

 

a) THAT should a vacancy occur in the Ward 3 Council seat as a result of the June 12, 2014 provincial election, the following provisions would apply:

 

i) THAT the Ward 3 Council seat be declared vacant by resolution at Council's June 23, 2014 meeting and be filled by means of a Council appointment on an eligible elector in the Town of Newmarket in accordance with the Municipal Act;

 

ii) AND THAT the Clerk's Council Vacancy Procedures (attached as Schedule "A") be approved;

 

iii) AND THAT the Clerk schedule a Special Council meeting on July 21, 2014 (7:00 p.m.) to consider qualified Ward 3 Council vacancy candidates and appoint a qualified Ward 3 Council vacancy candidate.

p. 34

 

13.

Corporate Services Report - Financial Services 2014-18 dated April 29, 2014 regarding the 2013 Capital Carry-overs.

 

The Commissioner of Corporate Services and the Director of Financial Services recommend:

 

a) THAT Corporate Services Report - Financial Services 2014-18 dated April 29, 2014 regarding the 2013 Capital Carry-overs be received and the following recommendation be adopted:

 

i) THAT $272,046 of the 2013 cancelled amounts funded from Asset Replacement Fund be applied to the program Engineering for 2015 Projects, which was not included in the 2014 budget.

p. 43

 

14.

Corporate Services Report - Financial Services 2014-20 dated April 29, 2014 regarding 2014 Reserves and Reserve Funds Budget.

 

The Commissioner of Corporate Services and the Director of Financial Services recommend:

 

a) THAT Corporate Services Report - Financial Services 2014-20 dated April 29, 2014 regarding 2014 Reserves and Reserve Funds Budget be received and the following recommendation be adopted:

 

i) THAT the projected revenues for the 2014 Reserves and Reserve Funds Budget, as set out in the attachment, be approved.

p. 47

 

15.

Corporate Services Report - Financial Services 2014-15 dated May 8, 2014 regarding 2013 Development Charges.

 

The Commissioner of Corporate Services and the Director of Financial Services recommend:

 

a) THAT Corporate Services Report - Financial Services 2014-15 dated May 8, 2014 regarding 2013 Development Charges be received for information purposes.

p. 59

 

16.

Corporate Services Report - Financial Services 2014-16 dated April 28, 2014 regarding the Property Tax Rates and By-law for 2014.

 

The Commissioner of Corporate Services and the Director of Financial Services recommend:

 

a) THAT Corporate Services Report - Financial Services 2014-16 dated April 28, 2014 regarding the Property Tax Rates and By-law for 2014 be received and the following recommendations be adopted:

 

i) THAT the property tax rates for 2014, as applied to the 2014 Returned Assessment Roll, be set for Town purposes, as follows:

 

Property Class                                                                        Tax Rate

Residential                                                                           0.395166%

Multi-Residential                                                                   0.395166%

Commercial                                                                          0.441479%

Industrial                                                                              0.518616%

Pipelines                                                                              0.363158%

Farmland                                                                              0.098792%

ii) AND THAT the applicable tax rate by-law attached as Appendix 'A' be forwarded to Council for approval.

p. 62

 

17.

Corporate Services Report - Financial Services 2014-23 dated May 1, 2014 regarding Tax-Write-offs Pursuant to the Municipal Act, 2001.

 

The Commissioner of Corporate Services and the Director of Financial Services recommend:

 

a) THAT Corporate Services Report - Financial Services 2014-23 dated May 1, 2014 regarding Tax Write-offs Pursuant to the Municipal Act, 2001 be received and the tax adjustments outlined in Appendix 1 be approved.

p. 70

 

18.

Office of the CAO - Corporate Communications and Corporate Policy Committee Joint Report 2014-01 dated May 6, 2014 regarding new Corporate Policy - Staff Social Media Policy.

 

The Director of Corporate Communications recommends:

 

a) THAT Corporate Communications and Corporate Policy Committee Joint Report 2014-01 dated May 6, 2014 regarding New Corporate Policy - Staff Social Media Policy be received and the following recommendation be adopted:

 

i) THAT Council approves the attached Staff Social Media Policy COMMM.3-01.

p. 73

 

19.

Outstanding Matters List.

 

Recommendation:

 

THAT the Outstanding Matters List be received.

p. 89

 

Action Items

 

Correspondence & Petitions

 

Reports by Regional Representatives

 

Notices of Motion

 

Motions

 

New Business

 

Closed Session (if required)

 

 

The Closed Session Agenda and Reports will be circulated under separate cover (Goldenrod).

 

20.

Development and Infrastructure Services Report - Planning and Building Services (Closed Session) 2014-21 regarding a proposed acquisition of land by the municipality. (Ward 5)

 

 

Public Hearing Matters

 

Addendum (Additions and Corrections)

 

21.

Correspondence dated May 14, 2014 from Ms. Nicole Champagne, Assistant of Communications and Quality Assurance, DeafBlind Ontario Services requesting that June, 2014 be proclaimed 'DeafBlind Awareness Month' in the Town of Newmarket.

 

Recommendations:

 

a) THAT the correspondence dated May 14, 2014 from Ms. Nicole Champagne, DeafBlind Ontario Services be received and the following recommendations be adopted:

 

i) THAT the Town of Newmarket proclaim June, 2014 as 'DeafBlind Awareness Month';

 

ii) AND THAT the proclamation be advertised in the Town Page advertisement and on the Town's website www.newmarket.ca

p. 92

 

22.

Mr. Brian Lambie, President, Redbrick Communications Inc. to address the Committee with a presentation related to Office of the CAO - Corporate Communications and Corporate Policy Committee Joint Report 2014-01 dated May 6, 2014 regarding new Corporate Policy - Staff Social Media Policy. (Related to Item 18) (Presentation to be provided at meeting)

 

 

23.

Development and Infrastructure Services Report - Public Works Services 2014-36 dated May 7, 2014 regarding Graffiti Removal Services - Update. (Related to Item 10)

 

The Commissioner of Development and Infrastructure Services and the Director of Public Works Services recommend:

 

 

a) THAT Development and Infrastructure Services Report - Public Works Services 2014-36 dated May 7, 2014 regarding Graffiti Removal Services - Update be received and the following recommendations be adopted:

 

i) THAT staff continue to contract Graffiti removal services, in the amount of $15,000 for 2014;

 

ii) AND THAT the $15,000 for contracted graffiti removal services continue to be included as part of the annual Parks and Property Services Operating Budget;

 

iii) AND THAT an additional $5,000 be included in the same budget item to address graffiti on the Tom Taylor Trail markers.

p. 93

 

Adjournment