The meeting of the Main Street District Business Improvement Area
Board of Management was held on Tuesday, October 21, 2014 at 7:30 p.m. in Hall
# 1, Community Centre, 200 Doug Duncan Drive.
Members
Present: Jackie
Playter, Chair
Nancy Barnard
Adrian
Cammaert
Steven
Gilbert
Anne
Martin
Absent: James Elliott
Nancy Gerry
Councillor Sponga
Siegfried Wall
Guest: Vickie Sparks,
Good Vibes on Main
Staff: C. Kallio, Economic
Development Officer
Jackie Playter
in the Chair.
The meeting was
called to order at 7:35 p.m.
ADDITIONS
None.
DECLARATIONS OF INTEREST
None.
1.
MAIN STREET DISTRICT BUSINESS IMPROVEMENT
AREA BOARD OF MANAGEMENT MINUTES – OCTOBER 21, 2014 – ITEM 1
APPROVAL OF MINUTES
Main Street District Business Improvement Area Board of Management
Minutes of September 16, 2014.
Moved by Steven Gilbert
Seconded by Nancy Barnard
THAT the Main Street District Business Improvement Area Board of
Management Minutes of September 16, 2014 be
approved.
CARRIED
The Chair
extended her thanks to Mr. Adrian Cammaert for all his efforts in obtaining the
directional signage recently installed on Highway 404.
2.
MAIN STREET DISTRICT BUSINESS IMPROVEMENT
AREA BOARD OF MANAGEMENT MINUTES – OCTOBER 21, 2014 – ITEM 2
FINANCIAL REPORTS
The Economic Development Officer provided a
verbal financial update of Board expenditures to date and advised of the
current balance. He advised that there are sufficient funds to purchase
Christmas radio advertising on the Jewel 88.5. in the amount of $1,000.
3.
MAIN STREET DISTRICT BUSINESS IMPROVEMENT
AREA BOARD OF MANAGEMENT MINUTES – OCTOBER 21, 2014 – ITEM 3
COMMITTEE REPORTS
a)
The Chair advised that Whitney Broydell has
resigned her minute taking and website updating services from the Marketing
Sub-committee. A suggestion was made to hire an Administrative Assistant for
support. The Chair suggested an interested individual and discussion ensued
regarding qualifications and the nature of the proposed support of that
position.
b)
The Chair advised that the Main Street District
Business Improvement Area Board of Management has been approached to support a
charitable event (Victorian Tea – weekend of November 15, 2014) in an effort to
assist underprivileged children in joining school trips that might not be
affordable. Tickets to the event are $50 per person, with an anticipated
attendance of approximately 200 people. Ms. Vickie Sparks agreed to design
tent cards for the tables at the event in an effort to promote Main Street.
Moved by Nancy Barnard
Seconded by Steven Gilbert
THAT an amount of $800 from the Main Street District Business
Improvement Area Board of Management be directed to the Victorian Tea charitable
event (weekend of November 15, 2014) to assist sponsorship of underprivileged
children in joining school trips.
CARRIED
4.
MAIN STREET DISTRICT BUSINESS IMPROVEMENT
AREA BOARD OF MANAGEMENT MINUTES – OCTOBER 21, 2014 – ITEM 3
ANNUAL GENERAL MEETING DISCUSSION
The Chair advised
that the Business Improvement Area Annual General Meeting is scheduled for
Monday, November 10, 2014 at 7:30 p.m. at the Community Centre and Lions Hall,
200 Doug Duncan Drive. She advised that she has delivered notices of the
meeting to Main Street businesses. Nominations for membership to the Board of
Management must be submitted to the Economic Development Officer by October 24,
2014. The Chair further advised that candidates are to submit a short
biography. The Economic Development Officer provided a verbal update regarding
the voting process; eligible voters may select up to a maximum of eight (8)
names on the ballot.
The Economic Development Officer provided a verbal report regarding
the 2014 budget figures and allocations. He advised that the $30,000 budget is
currently allocated as follows:
$21,000 – Advertising
8,000 – Events
500 – Administration
500 – Miscellaneous
The proposed 2015 budget could be allocated as indicated below if
the general membership is in support at the Annual General Meeting.
$12,000 Advertising
12,000 Events
5,000 Administration
1,000 Miscellaneous
Moved by Adrian Cammaert
Seconded by Anne Martin
THAT the proposed 2015 budget allocation figures be forwarded to the
Annual General Meeting membership for further discussion.
CARRIED
5.
MAIN STREET DISTRICT BUSINESS IMPROVEMENT
AREA BOARD OF MANAGEMENT MINUTES – OCTOBER 21, 2014 – ITEM 5
NEW BUSINESS
a)
Discussion ensued regarding the Candle Light Parade scheduled for
Friday, November 14, 2014 beginning at 7:00 p.m. The parade details are as
follows:
Start at Water
Street and Main and proceed to the property known as the Clock Tower Inn. It
was noted that an electricity supply will be required and the Blooming Wellies
proprietor has advised she may be able to provide such.
b)
The Town of Newmarket Santa Claus Parade is scheduled for Saturday,
November 15, 2014.
c)
Discussion ensued regarding the signage advising of the Heritage
Designation District at Water Street, Eagle Street and Main Street. Adrian
Cammaert distributed examples of signs that might be suited for Heritage
Designation direction. A cost estimate of $3600 for two signs was tabled.
d)
Discussion ensued regarding accessible parking spaces. The Chair
advised that parking issues will be re-evaluated once the reconstruction of Old
Town Hall is complete. The Economic Development Officer advised that he would
investigate the standard accessible spaces ratio and report back.
e)
Anne Martin queried if the lamp posts on Cedar Street would be changed
to the heritage style.
Moved by Steven Gilbert
Seconded by Nancy
Barnard
THAT the meeting adjourn.
CARRIED
There being no further business, the meeting adjourned at 9:20
p.m.
______________________ _____________________________
Date Jackie
Playter, Chair