Town of Newmarket

Minutes

Committee of the Whole - Electronic

Meeting #:

Date:

Monday, August 22, 2022

Time:

1:00 P.m. - 6:00 P.m.

Location:

Streamed live from the Municipal Offices

395 Mulock Drive

Newmarket, ON L3Y 4X7

Members Present:

• Mayor Taylor
• Deputy Mayor & Regional Councillor Vegh
• Councillor Simon
• Councillor Woodhouse
• Councillor Twinney (1:02 PM - 2:13 PM)
• Councillor Morrison
• Councillor Kwapis
• Councillor Broome
• Councillor Bisanz

Staff Present:

• I. McDougall, Chief Administrative Officer
• E. Armchuk, Commissioner of Corporate Services
• P. Noehammer, Commissioner of Development & Infrastructure Services
• J. Payne, Commissioner, Community Services
• K. Saini, Deputy Town Clerk
• K. Reynar, Director of Legal and Procurement Services
• R. Prudhomme, Director of Engineering Services
• K. Huguenin, Legislative Coordinator
• S. Granat, Legislative Coordinator

​For consideration by Council on August 29, 2022.

---

1.

Notice

Mayor Taylor advised that the Municipal Offices have reopened to the public and that this meeting was streamed live at Newmarket.ca/meetings. Residents who would like to provide comment on an item on this agenda were encouraged to provide their feedback in writing through email to Legislative Services at [e-mail] or by providing a deputation electronically or in-person. He advised residents that their comments would form part of the public record.

2.

Additions & Corrections to the Agenda

The Deputy Clerk advised the following additions to the agenda:

• Item 4.1 A presentation regarding Inn from the Cold’s Minister’s Zoning Order Request
• Item 6.3.1 Correspondence regarding Parkland Dedication By-law 2022
• Items 6.5.1 Correspondence regarding Septonne Avenue Parking Report
• Item 6.11 Main Street District Business Improvement Area Board of Management Meeting Minutes of July 6, 2022.

No corrections were made.

• Moved by: Councillor Broome
  Seconded by: Councillor Woodhouse
  1. That the additions to the agenda be approved.
  
  
  
  Carried

3.

Conflict of Interest Declarations

None.

4.

Presentations & Recognitions

4.1

Inn From the Cold’s Minister’s Zoning Order Request

Ed Starr, Partner, SHS Consulting, provided a presentation regarding Inn from the Cold’s Minister’s Zoning Order Request. The presentation included background information, the need for an expedited MZO request and next steps.

Ann Watson, Executive Director, Inn From the Cold, answered questions regarding Inn From the Cold's proposed transitional housing and emergency shelter development, accommodations for winter months, and plans that are in place to prepare for potential delays in the project. 

Members of Council asked questions regarding engaging residents and planning a working group, project timelines and the MZO process, and clarification on the subject lands. There were further questions to address a potential gap in service delivery.

• Moved by: Councillor Broome
  Seconded by: Councillor Twinney
  1. That the presentation provided by Ed Starr, Partner, SHS Consulting, regarding Inn From the Cold's Minister's Zoning Order Request be received. 
  
  
  
  Carried

5.

Deputations

None.

6.

Consent Items

• Moved by: Councillor Bisanz
  Seconded by: Deputy Mayor & Regional Councillor Vegh
  1. That sub-items 6.1, 6.3, 6.6, 6.7, 6.8, 6.9, 6.10, 6.11 be adopted on consent. See following sub-items 6.2, 6.4 and 6.5 for motions.
  
  
  
  Carried

6.1

Q2 Financial Update

• 1. That the report entitled Q2 2022 Financial Update dated August 22, 2022 be received; and,
  2. That changes to the 2022 capital program and capital spending authority be made as outlined in the report; and,
  3. That changes to the 2023 capital spending authority be made as outlined in the report; and,
  4. That Staff be authorized and directed to do all things necessary to give effect to this resolution.
  
  
  
  

6.2

Inn from the Cold’s Minister’s Zoning Order Request

• Moved by: Councillor Broome
  Seconded by: Councillor Bisanz
  1. That the report entitled Inn from the Cold’s Minister’s Zoning Order Request dated August 22, 2022 be received; and,
  2. That Council supports and has no objection to the Minister of Municipal Affairs and Housing enacting a Minister’s Zoning Order for the Subject Lands, which would permit the development of an emergency shelter and transitional housing building; and,
  3. That Council direct Staff to work with Inn from the Cold and the Ministry of Municipal Affairs and Housing to prepare a Minister’s Zoning Order for the Subject Lands; and,
  4. That Council direct staff to expedite the review and approval of the subsequent planning approvals and building permit applications required to move the project forward to construction; and,
  5. That this resolution be provided to the applicant to send to the Minister of Municipal Affairs and Housing as a statement of Council’s support; and copied to the Regional Municipality of York; and,
  6. That Staff be authorized and directed to do all things necessary to give effect to this resolution.
  
  
  
  Carried

6.3

Parkland Dedication By-law 2022

• 1. That the report entitled Parkland Dedication By-law 2022 dated August 22, 2022 be received; and,
  2. That Council enact the attached Parkland Dedication By-law as shown in Attachment 1 to this report; and,
  3. That Staff be authorized and directed to do all things necessary to give effect to this resolution.
  
  
  
  

6.3.1

Correspondence - Andrew L. Jeanrie, Partner, Bennett Jones

• 1. That the correspondence provided by Andrew L. Jeanrie, Partner, Bennett Jones regarding the Parkland Dedication By-law be received.
  
  
  
  

6.4

Pleasantview Avenue Parking Review

• Moved by: Councillor Woodhouse
  Seconded by: Councillor Morrison
  1. That the report entitled Pleasantview Avenue Parking Review dated August 22, 2022 be received; and,
  2. That the parking amendments noted in Appendix A be approved in order to implement a new “No Parking Zone” on the west side of Pleasantview Avenue, from Queens Crescent to south of Crescent Road, which will be effective on Monday to Friday, between the hours of 8:00am and 6:00pm; and,
  3. That Staff be authorized and directed to do all actions necessary to give effect to this resolution.
  
  
  
  Carried

6.5

Septonne Avenue Parking Report

An alternate motion was presented and noted in bold.

• Moved by: Councillor Morrison
  Seconded by: Councillor Kwapis
  1. That the correspondence provided by Wilf Saunders regarding Septonne Avenue Parking Report be received; and,
  2. That the report entitled “Septonne Avenue Parking Report” dated August 22, 2022 be received; and,
  3. That the Parking Bylaw amendments in Appendix B be approved to implement additional No Parking areas as shown in Appendix A and Appendix B; and,
  4. That Staff be authorized and directed to do all actions necessary to give effect to this resolution.
  
  
  
  Carried

6.5.1

Correspondence - Wilf Saunders

This item was dealt with as part of item 6.5.

6.6

Heritage Newmarket Advisory Committee Meeting Minutes of March 01, 2022

• 1. That the Heritage Newmarket Advisory Committee Meeting Minutes of March 01, 2022 be received.
  
  
  
  

6.7

Elman W. Campbell Museum Board Meeting Minutes of April 28, 2022

• 1. That the Elman W. Campbell Museum Board Meeting Minutes of April 28, 2022 be received.
  
  
  
  

6.8

Newmarket Dismantling Anti-Black Racism Task Force Meeting Minutes of May 31, 2022

• 1. That the Newmarket Dismantling Anti-Black Racism Task Force Meeting Minutes of May 31, 2022 be received.
  
  
  
  

6.9

Main Street District Business Improvement Area Board of Management Meeting Minutes of June 01, 2022

• 1. That the Main Street District Business Improvement Area Board of Management Meeting Minutes of June 1, 2022 be received.
  
  
  
  

6.10

Main Street District Business Improvement Area Board of Management Special Meeting Minutes of June 29, 2022

• 1. That the Main Street District Business Improvement Area Board of Management Special Meeting Minutes of June 29, 2022 be received.
  
  
  
  

6.11

Main Street District Business Improvement Area Board of Management Meeting Minutes of July 6, 2022

• 1. That the Main Street District Business Improvement Area Board of Management Meeting Minutes of July 6, 2022 be received.
  
  
  
  

7.

Action Items

None.

8.

Notices of Motion

None.

9.

Motions Where Notice has Already been Provided

None.

10.

New Business

10.1

Parking on Krista Court Petition

Councillor Twinney advised that a petition was received from residents requesting that Staff review parking on Krista Court. 

• Moved by: Councillor Twinney
  Seconded by: Councillor Simon
  1. That Staff be directed to conduct a parking review of Krista Court in line with the petition received.
  
  
  
  Carried

10.2

Traffic on Lundy's Lane

Councillor Twinney discussed the need for a review of traffic management in the area of Lundy's Lane, noting that she has forwarded two petitions from residents to Staff, and York Regional Police conducted two days of enforcement in the area. 

• Moved by: Councillor Twinney
  Seconded by: Deputy Mayor & Regional Councillor Vegh
  1. That Staff be directed to undertake a comprehensive traffic management and calming study of the Lundy's Lane, Heman Street, Bayview Parkway, and Red Deer Street area. 
  
  
  
  Carried

10.3

Line Painting on Stonehaven Avenue and Atkins Drive

Councillor Simon inquired about the timeline for completion of line painting on Stonehaven Avenue and Atkins Drive and expressed a desire to have it completed before the start of school as it is a safety issue. The Director of Engineering Services advised that Staff will contact the contractor and report back on timing.

10.4

Queen Street Island

Councillor Kwapis inquired about modifications to the Queen Street Island and whether rail barriers will be installed. The Director of Engineering Services advised that Staff will investigate and provide an update to Council on the matter.

10.5

Ontario Small Urban Municipalities

Councillor Bisanz congratulated Councillor Kwapis for his re-election to the Ontario Small Urban Municipalities Executive Committee.

10.6

Staff and Committee Volunteer Recognition

Members of Council thanked Staff, volunteers and community groups for their work on summer events and public works projects. 

Mayor Taylor inquired about end of term committee volunteer appreciation. Deputy Town Clerk advised that they will survey committee volunteers and Staff will communicate appreciation and future involvement opportunities to volunteer as a committee member. Additionally, a report will come forward at the Committee of the Whole meeting on September 12, 2022 regarding next year's advisory committee timelines. 

11.

Closed Session

Mayor Taylor advised there was no requirement for a Closed Session.

12.

Adjournment

• Moved by: Councillor Broome
  Seconded by: Councillor Simon
  1. That the meeting be adjourned at 2:13 PM.
  
  
  
  Carried