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Additional
items to this Agenda are shown under Addendum heading.
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2.
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(Rescheduled to Council meeting of March 24, 2014)
Mr.
Ken Sisler to address the Committee regarding the Proclamation of
International Day for the Elimination of Racial Discrimination.
(Proclamation adopted at Council Meeting of March 3, 2014)
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p.
23
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6.
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Item 1 of the Accessibility Advisory Committee
Minutes of February 20, 2014 regarding Mobility Plus Appeal Panel. (Region
of York report attached for information)
The
Accessibility Advisory Committee recommends to Council:
1)
THAT based on the information presented by the Concerned Citizens for
Accessibility and Mobility Group at the February 20, 2014 Accessibility
Advisory Committee meeting, that the Accessibility Advisory Committee
expresses its concerns regarding York Region's proposal to outsource the
Mobility Plus Eligibility Appeal Panel;
2)
AND THAT the Accessibility Advisory Committee request that Newmarket
Council recommend to York Region that it maintain the current structure of
the Mobility Plus Eligibility Appeal Panel until a more comprehensive
review is conducted;
3)
AND THAT the Accessibility Advisory Committee request that Newmarket
Council recommend to York Region that a member of the Newmarket
Accessibility Advisory Committee be invited to participate in this review;
4)
AND THAT the Accessibility Advisory Committee request that Newmarket
Council recommend to York Region that all York Region Accessibility
Advisory Committees be consulted on any future changes to the structure of
Mobility Plus.
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p.
58
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14.
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Item 1 of the Inclusivity Advisory Committee
Minutes of January 22, 2014.
The
Inclusivity Advisory Committee recommends to Council:
THAT
due to the consistent struggles of the Inclusivity Advisory Committee in
attaining quorum requirements that the Inclusivity Advisory Committee cease
holding regular meetings for the remainder of the term and should a meeting
be required that it be at the call of the Chair.
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p.
81
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16.
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Item 1 of the Site Plan Review Committee Minutes
of February 10, 2014 being an Application for Telecommunications Tower -
17665 Leslie Street - Ward 3.
The
Site Plan Review Committee recommends:
1.
THAT the Application for a Telecommunications Tower to permit a 30 metre
monopole tower to be erected on the subject lands be deferred to a future
Site Plan Review Committee meeting in order that the applicant explore relocating
the proposed tower towards the rear of the property or to the industrial
area and the applicant shall provide Site Plan Review Committee with the
details of the circulation range and how many people were notified;
2.
AND THAT Duane Lovelace, Associate, Municipal Consultation Site Acquisition
of Altus Group, 33 Yonge Street, Suite 500, Toronto, ON M5E 1G4 be notified
of this decision;
3.
AND THAT York Region Condominium Plan #781 of 17665 Leslie Street,
Newmarket, ON L3Y 3E3 be notified of this decision.
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p.
85
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18.
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Item 1 of Site Plan Review Committee Minutes of March
3, 2014.
The
Site Plan Review Committee recommends:
1)
THAT the Application for Site Plan Approval to permit an 8 storey
Administrative Centre Annex Building with a gross floor area of 37,628.6
square metres together with 2 levels of underground parking and a
pedestrian bridge of 137.76 square metres connecting the proposed annex
building to main administrative building at 17250 Yonge Street on the
subject lands be referred to a Public Information Centre (PIC) subject to
the following:
THAT
staff provide a memorandum to Site Plan Review Committee advising of the
notification process for the Public Information Centre (PIC);
THAT
following the Public Information Centre the application be brought back to
Site Plan Review Committee for further consideration;
2)
AND THAT Michael Del Buono, Project Manager, Capital Delivery, Property
Services Branch, The Regional Municipality of York, 17250 Yonge Street,
Newmarket, ON L3Y 6Z1 be notified of this decision;
3)
AND THAT Lauren Capilongo of Malone Given Parsons Ltd., 140 Renfrew Drive,
Suite 201, Markham, ON L3R 6B3 be notified of this decision.
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p.
89
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19.
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Development and Infrastructure Services - Planning
and Building Services - Planning Report 2014-11 dated March 17, 2014
regarding Official Plan Amendment # 10 - the Town of Newmarket Urban
Centres Secondary Plan and Associated Amendments to the Official Plan.
The
Commissioner of Development and Infrastructure Services and the Director of
Planning and Building Services recommend:
THAT
Development and Infrastructure Services - Planning and Building Services -
Planning Report 2014-11 dated March 17, 2014 regarding Official Plan
Amendment # 10 - the Town of Newmarket Urban Centres Secondary Plan and
Associated Amendments to the Official Plan be received and the following
recommendations be adopted:
1)
THAT Development and Infrastructure Services - Planning and Building
Services Report 2014-09 dated February 24, 2014 be received;
2)
AND THAT the following recommended changes as reflected in the Revised
Draft Secondary Plan dated March 17, 2014 and as specifically addressed in
this staff report be included for further public consultation and
consideration:
a)
the Transitional Policies adjacent to residential neighbourhoods as
recommended in this report
b)
the height, density and bonusing policies as recommended in this report
c)
the Interim Development and Angular Plan policies as recommended in this
report
3)
AND THAT Committee of the Whole provide staff with any direction it
considers appropriate regarding the Revised Draft Secondary Plan and
Associated Amendments to the Official Plan;
4)
AND THAT staff be directed to provide public notice for the review and
comment on the Revised Draft of the Town of Newmarket Official Plan
Amendment # 10 - the Town of Newmarket Urban Centres Secondary Plan and
Associated Amendments - and that Amendment # 10 be referred to a public
meeting;
5)
AND THAT following the public meeting, any additional comments from the
public, and those received through agency and departmental circulation be
addressed by staff in a comprehensive report to the Committee of the Whole
for consideration in May, 2014.
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p.
90
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20.
|
Deferred from the Committee of the Whole meeting
held on February 24, 2014.
Corporate
Services Commission - Procurement Services Development and Infrastructure
Services Commission - Facility Services Joint Report 2014-05 dated February
3, 2014 regarding Ice Resurfacing Machines.
The
Chief Administrative Officer, the Commissioner of Development and
Infrastructure Services, the Commissioner of Corporate Services, the
Director of Public Works Services and the Manager of Procurement Services
recommend:
THAT
Corporate Services Commission - Procurement Services and Development and
Infrastructure Services Commission - Facility Services Joint Report 2014-05
dated February 3, 2014 regarding Single Source contract for Ice Resurfacers
be received and the following recommendation be adopted:
a)
THAT Council approve a five (5) year Single Source contract for the supply
and delivery of Ice Resurfacers, as follows:
Estimated
Delivery Unit Cost Quantity Description Extended Cost
2014
$ 86,495.00 1 Zamboni 525 $
86,495.00
2015
$ 88,000.00 1 Zamboni 525 $
88,000.00
2016
$ 89,500.00 1 Zamboni 525 $
89,500.00
2017
$ 90,750.00 3 Zamboni 525 $
272,250.00
2018
$ 92,500.00 1 Zamboni 525 $
92,500.00
SUB
TOTAL SINGLE SOURCE CONTRACT $ 628,745.00
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p.
120
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23.
|
Corporate Services Report - Financial Services
2014-11 dated March 4, 2014 regarding Tax Write-Offs.
The
Commissioner of Corporate Services and the Director of Financial Services
recommend:
THAT
Corporate Services Report - Financial Services 2014-11 dated March 4, 2014
regarding Tax Write-Offs pursuant to the Municipal Act, 2001 be received
and the following recommendation be adopted:
THAT
the tax adjustments outlined in Appendix 1 for application for the
cancellation or refund of taxes pursuant to Sections 357 and 358 of the
Municipal Act, 2001 be approved.
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p.
134
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28.
|
Development and Infrastructure Services Report -
Engineering Services 2014-20 dated February 26, 2014 regarding Main Street
- On Street Accessible Parking Spaces.
The
Commissioner of Development and Infrastructure Services and the Director of
Engineering Services recommend:
THAT
Development and Infrastructure Services Report - ES 2014-20 dated February
26, 2014 regarding Main Street - On Street Accessible Parking Spaces be
received and the following recommendations be adopted:
1)
THAT accessible parking spaces on Main Street be approved at the following
on-street locations:
a)
127 Main Street
b)
99 Main Street
c)
71 Main Street
d)
35 Main Street
e)
48 Main Street
f)
22 Main Street
2)
AND THAT the property owners fronting onto Main Street from Millard Avenue
to Davis Drive be notified;
3)
AND THAT the necessary By-law be prepared and submitted to Council for its
approval.
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p.
156
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29.
|
Development and Infrastructure Services Report -
Engineering Services 2014-22 dated February 28, 2014 regarding Viva Yonge
Street Design.
The
Commissioner of Development and Infrastructure Services and the Director of
Engineering Services recommend:
THAT
Development and Infrastructure Services Report - Engineering Services
2014-22 dated February 28, 2014 regarding the provision for future
pedestrian lighting on the Yonge Street VIVA Corridor from approximately
Savage Road North to Davis Drive be received and the following
recommendations be adopted:
1)
THAT the Town of Newmarket request VIVA to include estimates for the design
and construction of a conduit for future pedestrian lighting within the
Yonge Street corridor in the pricing for the project as an optional item;
2)
AND THAT subject to receiving acceptable prices, staff be authorized to
approve the inclusion of these works in the contract;
3)
AND THAT VIVA be notified of this action.
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p.
162
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30.
|
Corporate Services Report - Legislative Services
2014-06 dated March 6, 2014 regarding Advance Voting Opportunities and
Language and Communication for the 2014 Municipal Election.
The
Commissioner of Corporate Services and the Director of Legislative Services
recommend:
THAT
THAT Corporate Services Report – Legislative Services 2014-06 dated March
6, 2014 regarding “Advance Voting Opportunities and Language and
Communication for the 2014 Municipal Election” be received and the
following recommendations be adopted:
a) THAT
a by-law be enacted to permit the following dates, times and locations for
Advance Voting in the Town of Newmarket for the 2014 municipal election;
b) AND
THAT a by-law be enacted to provide for reduced voting hours with respect
to a voting place that is only for the use of residents of the institution
or retirement home;
c) AND
THAT a by-law be enacted to include other languages in addition to English
and French in order to relay election related information to the general
public.
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p.
165
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33.
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Note: Recommendations included in attached report
were amended, as per the attached extract at the February 24, 2014
Committee of the Whole meeting.
(Corporate
Services (Legal Services) Information Report 2014-04/Solicitor Client
Privilege provided under separate cover for information)
Development
and Infrastructure Services Report - Planning and Building Services 2014-07
dated February 13, 2014 regarding Cash-in-Lieu of Parking.
The
Commissioner of Development and Infrastructure Services and the Director of
Planning and Building Services recommend:
THAT
Development and Infrastructure Services/Planning and Building Services
Report 2014-07 dated February 13, 2014 regarding cash in lieu of parking be
received and the following recommendations be adopted:
1)
THAT cash in lieu of parking be set in accordance with Appendix A forming
part of this report;
2)
AND THAT the Cash in Lieu of Parking policy identified as Appendix A be
implemented June 30, 2014;
3)
AND THAT current Planning Act applications that may benefit from cash in
lieu of parking, be grandfathered at the current cash in lieu of parking
rate.
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p.
187
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36.
|
Development and Infrastructure Services Report -
Engineering Services 2014-16 dated March 17, 2014 regarding VIVA
Streetscape Improvements.
The
Commissioner of Development and Infrastructure Services and the Director of
Engineering Services recommend:
THAT
Development and Infrastructure Services Commission - Engineering Services
Report 2014-16 dated March 17, 2014 be received and the following
recommendations be adopted:
1)
THAT Council approve the conceptual design of the Yonge Street/Davis Drive,
Main Street/Davis Drive and Eagle Street/Davis Drive intersection and that
IBI be retained to complete the detailed design;
2)
AND THAT Council provide direction on the wording for the Main Street/Davis
Drive intersection arch on Main Street from the following options:
Front
of the Sign:
a)
Historic Downtown
b)
Historic Downtown Newmarket
c)
Historic Downtown District
d)
Historic Main Street
3)
AND THAT staff be authorized to negotiate with Viva and to tender works as
necessary and award the contract for the works, provided the prices are
within budget.
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p.
243
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37.
|
Development and Infrastructure Services Report -
Planning and Building Services 2014-14 dated March 6, 2014 regarding
renaming of Slingerland Circle.
The
Commissioner of Development and Infrastructure Services and the Director of
Planning and Building Services recommend:
THAT
Development and Infrastructure Services/Planning and Building Services
Report 2014-14 dated March 6, 2014 regarding renaming Slingerland Circle be
received and the following recommendations be adopted:
1)
THAT staff proceed with the procedure outlined in Development and
Infrastructure Services/Planning and Building Services Report 2014-14 to
rename Slingerland Circle to Jack Giles Circle;
2)
AND THAT Council advise staff if it desires a PIC to be held prior to the
name change coming into effect;
3)
AND THAT compensation be approved for the 50 affected owners to a maximum
of $50 per dwelling as per the process outlined in this report;
4)
AND THAT all 50 residents be notified in writing of the name change and
when the street name change will take effect;
5)
AND THAT Council adopt the new procedure for renaming an existing street
name outlined in this report;
6)
AND THAT the new procedure for renaming an existing street name be added to
the Street Naming Policy and Procedures;
7)
AND THAT York Region Condominium 825, c/o Cheval Developments &
Property Management Group, 372 Hollandview Trail, Suite 103, Aurora, ON L4G
0A5 be notified of this decision;
8)
AND THAT Council request the Board of Directors of York Region Condominium
825 to allow Public Works Services staff to enter on the property to change
the two street signs.
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p.
172
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38.
|
Association of Municipalities of Ontario Recent
Developments in Joint and Several Liability.
The
Operational Leadership Team recommends:
1)
THAT Council support the actions of the Association of Municipalities of
Ontario, Mr. Randy Pettapiece, MPP, Perth-Wellington and other Ontario
municipalities proposing to limit Joint and Several liability for
municipalities currently under consideration by the Government of Ontario;
2)
AND THAT the Mayor write a letter to the Premier, the Attorney General and
the Minister of Municipal Affairs and Housing supporting the "combined
model" reform of Joint and Several liability affecting Ontario
municipalities;
3)
AND THAT the correspondence received from the Association of Municipalities
of Ontario (March 4, 2014 and February 7, 2014), the municipalities of
Georgina, Markham and York Region be received.
(Attachments:
Town of Georgina correspondence dated February 12, 2014; City of Markham
correspondence dated February 12, 2014; Regional Municipality of York
correspondence dated February 13, 2014)
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p.
249
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39.
|
Deferred from February 24, 2014 Committee of the
Whole meeting:
Councillor
Di Muccio:
A
motion concerning the outstanding monies owed by the Newmarket Soccer Club
to the Corporation of the Town of Newmarket.
The
Council of the Town of Newmarket provides the following directions to
staff:
1)
Due to not having been provided full rights as a member of the Newmarket
Soccer Club Board of Directors nor permission to share the minutes of the
Newmarket Soccer Club Inc. board meetings with members of Newmarket
Council, no member of the Town of Newmarket staff shall represent the Town
at meetings of the Newmarket Soccer Club Board of Directors henceforth; and
that
2)
All staff reports that have been provided to Council with respect to the
Town of Newmarket lending public funds to the Newmarket Soccer Club shall
be made available to any member of the public who requests a copy; and that
3)
The total amount of money, which includes any development charges, user
fees, and outstanding loans and mortgages, owed to the Corporation of the
Town of Newmarket by the Newmarket Soccer Club is to be
published
on the Town page in the Newmarket Era during the week ending March 29,
2014; and that
4)
Staff has provided assurances to Council that monies owing for 2013 user
fees as well as anticipation of the sale of the property known as "The
Woodbine Lands" that substantial sums of monies are expected to be
received by the end of May, 2014. Therefore, the Town of Newmarket will
keep the public informed by publishing the total amount of money owing by
the Newmarket Soccer Club to the Town of Newmarket on the Town page in the
Newmarket Era during the week ending June 14, 2014; and that
5)
A copy of the mortgage loan agreement between the Town of Newmarket and the
Newmarket Soccer Club Inc shall be made available to any member of the
public who requests a copy; and that
6)
The Newmarket Soccer Club be provided written notice as soon as practicable
that the Corporation of the Town of Newmarket is formally declining the
option to extend the agreement after the three year term of the agreement
is completed; and that
7)
Upon the completion of the sale of the property known as "The Woodbine
Lands", that the Town of Newmarket publish a notice in the Town page
of the Newmarket Era making public the exact sum representing the Town's
proceeds of said sale; and that
8)
Staff formally express the concerns of the Corporation of the Town of
Newmarket that 25% of the positions on the Newmarket Soccer Club Board of
Directors appear to be vacant; and that
9)
Staff is to provide Council with bi-monthly updates at the Committee of the
Whole meetings on matters concerning the financial well being of the
Newmarket Soccer Club, including but not limited to, actual numbers of
youth registered with the Club, current number of vacancies on the
Newmarket Soccer Club Board, and any instances of late payments from the
club for user fees, loan payments or other money owed; and that
10)
Staff is to provide Council with a formal explanation at the next Committee
of the Whole meeting of the circumstances that resulted in the Newmarket
Soccer Club circumventing established user fee payment policies in 2013
along with an explanation of how outstanding money is to be collected from
the Club and describe to Council how established user fee payment policies
will be enforced in 2014; and that
11)
Staff request that the Board of the Newmarket Soccer Club present to
Newmarket Council details of its approved business plans governing the club
for the next 36 months.
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p.
263
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40.
|
Councillor Di Muccio:
THAT
Site Plan Review Committee, Council workshops and other public meetings
scheduled in the Council Chamber where there is a quorum of Council
required be web streamed at the earliest opportunity.
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p.
265
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The
Closed Session Agenda and Reports will be circulated under separate cover
(Goldenrod).
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51.
|
Correspondence Items related to Item 19 being
Development and Infrastructure Services - Planning and Building Services -
Planning Report 2014-11 dated March 17, 2014 regarding Official Plan
Amendment # 10 - Town of Newmarket Urban Centres Secondary Plan and
Associated Amendment to Official Plan.
a)
Letter dated February 24, 2014 from Mr. Michael Melling, Davies Howe
Partners LLP.
b)
Letter dated February 24, 2014 from Mr. Robert Horst, General Manager,
Upper Canada Mall.
c)
Letter from Mr. Daniel Berholz, Green & Rose Developments Inc.
d)
Letter dated February 24, 2014 from Mr. Richard Zelinka, Principal Planner,
Zelinka Priamo Ltd.
e)
Letter dated March 10, 2014 from Mr. Chad B. John-Baptise, Senior Project
Manager, MMM Group.
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p.
266
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