Town of Newmarket

Minutes

Committee of the Whole - Electronic

Meeting #:
Date:	Monday, February 22, 2021
Time:	1:00 P.m. - 5:00 P.m.
Location:	Streamed live from the Municipal Offices 395 Mulock Drive Newmarket, ON L3Y 4X7

Members Present:

• Mayor Taylor
• Deputy Mayor & Regional Councillor Vegh
• Councillor Simon
• Councillor Woodhouse
• Councillor Twinney
• Councillor Morrison
• Councillor Kwapis
• Councillor Broome
• Councillor Bisanz

Staff Present:

• J. Sharma, Chief Administrative Officer
• E. Armchuk, Commissioner of Corporate Services
• P. Noehammer, Commissioner of Development & Infrastructure Services
• I. McDougall, Commissioner of Community Services
• L. Lyons, Director of Legislative Services/Town Clerk
• K. Saini, Deputy Town Clerk
• F. Scott, Manager of Regulatory Services
• J. Quinn, Claims & Risk Analyst
• M. Agnoletto, Director of Public Works Services
• J. Bond, Manager, Parks & Property Services
• J. Unger, Director of Planning & Building Services
• R. Prudhomme, Director of Engineering Services
• C. Service, Director of Recreation & Culture
• A. Walkom, Legislative Coordinator
• J. Grossi, Legislative Coordinator

​For consideration by Council on March 1, 2021.
The meeting was called to order at 1:01 PM.
Mayor Taylor in the Chair.
Committee of the Whole recessed at 3:34 PM and reconvened at 3:44 PM.

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1.

Notice

Mayor Taylor advised that the Municipal Offices were closed to the public and that this meeting was streamed live at Newmarket.ca/meetings. Residents who would like to provide comment on an item on this agenda were encouraged to provide their feedback in writing through email to Legislative Services at or by joining the meeting electronically through video or telephone. He advised residents that their comments would form part of the public record.

2.

Additions & Corrections to the Agenda

The Clerk advised of the following additions to the agenda:

• Item 7.1: COVID-19 Pandemic - Financial Impact and Service Delivery Options Staff Report
• Items 7.1.1 through 7.1.6: Correspondence provided by Susan Dowell, Carl Milroy, Elaine Adam, Rachel Diltz, Faye Longhurst, and Nancy Fish regarding the COVID-19 Pandemic - Financial Impact and Service Delivery Options Staff Report.

The Clerk advised of the following correction to the agenda:

• Item 5.9: Deputation regarding Clematis Parking Review - Thomas Irvin withdrew his deputation request.

• Moved by: Councillor Twinney
  Seconded by: Councillor Broome
  1. That the additions and corrections to the agenda be approved.
  
  
  
  Carried

3.

Conflict of Interest Declarations

None.

4.

Presentations & Recognitions

4.1

Multi Use Trails Safety Enhancements

Note: This item was dealt with under sub-item 6.2. Please see sub-item 6.2 for motion.

The Director of Public Works Services provided an introduction to the presentation. The Claims & Risk Analyst provided a presentation which outlined the Tom Taylor Trail system in Newmarket, the types of use on the trail, the results of analysis of trail use volumes and a risk assessment for the trail. The Manager, Parks & Property Services continued the presentation with an overview of proposed immediate safety improvements, a comparison with other municipalities, and proposed education efforts.

5.

Deputations

5.1

2021 Nature’s Emporium Run for Southlake

Avia Eek provided a remote deputation on behalf of the Run for Southlake Committee. Her deputation provided an overview of the Run for Southlake event which will take place over four weeks, from April 12, 2021 to May 9, 2021. She also encouraged Council to participate in the Mayor's Challenge fundraising event.

• Moved by: Councillor Broome
  Seconded by: Councillor Kwapis
  1. That the deputation provided by Avia Eek, Run for Southlake Committee Member, regarding the 2021 Nature’s Emporium Run for Southlake be received. 
  
  
  
  Carried

5.2

Active Transportation Implementation Plan - Bicycle Lanes

Note: This item was dealt with under sub-item 6.1. Please see sub-item 6.1 for motion.

David Kempton provided a remote deputation on behalf of Cycle Newmarket. His deputation outlined the development of the bicycle lane program in Newmarket and the importance of providing safe cycling lanes for cyclists.

5.3

Active Transportation Implementation Plan - Bicycle Lanes

Note: This item was dealt with under sub-item 6.1. Please see sub-item 6.1 for motion.

Stephen Harper provided a remote deputation which provided his personal experience in a traffic accident while riding a bicycle. He expressed his belief that the importance of bicycle lanes to cyclist safety and the benefit to the community outweighs the loss of on-street parking.

5.4

Active Transportation Implementation Plan - Bicycle Lanes

Note: This item was dealt with under sub-item 6.1. Please see sub-item 6.1 for motion.

Mina Abbas provided a remote deputation which outlined her concerns with bicycle lanes being located on Clearmeadow Bouelvard. She advised she believed that high traffic on the street, loss of on-street parking and high traffic speeds made the street unsuitable for bicycle lanes.

5.5

Active Transportation Implementation Plan - Bicycle Lanes

Note: This item was dealt with under sub-item 6.1. Please see sub-item 6.1 for motion.

Paul Jolie provided a remote deputation in which he outlined his belief that bicycle lanes offer greater protection for cyclists on the roads. He advised that narrower roads lead to lower traffic speeds, which further increases safety. 

5.6

Active Transportation Implementation Plan - Bicycle Lanes

Note: This item was dealt with under sub-item 6.1. Please see sub-item 6.1 for motion.

David Coelho provided a remote deputation which outlined his concerns with the location of bicycle lanes on Clearmeadow Boulevard due to the loss of on-street parking. He suggested that Mulock Drive would be a more effective location for bicycle lanes.

5.7

Multi Use Trails Safety Enhancements

Note: This item was dealt with under sub-item 6.1. Please see sub-item 6.1 for motion.

Peggy Stevens provided a remote deputation regarding multi use trails safety enhancements and expressed her concern that the enhancements would limit the active transportation function of the trails. She provided suggestions on safety enhancements such as a dashed centre line to enable passing for cyclists.

5.8

Clematis Parking Review

Angela West provided a remote deputation which outlined her concerns with parking restrictions on Clematis Road. She advised that she represented the Parent Council for St. Elizabeth Seton Catholic Elementary School and expressed concerns on behalf of the parents regarding drop-off for the school and the proposed no parking restrictions on Clematis Road.

• Moved by: Councillor Twinney
  Seconded by: Councillor Woodhouse
  1. That the deputation provided by Angela West regarding the Clematis Parking Review be received.
  
  
  
  Carried

5.9

Clematis Parking Review

Note: Thomas Irvin withdrew his request to provide a remote deputation.

6.

Consent Items

• Moved by: Councillor Twinney
  Seconded by: Councillor Morrison
  1. That sub-items 6.6, 6.7, 6.8, 6.9 and 6.10 be adopted on consent. See following sub-items 6.1, 6.2, 6.3, 6.4, and 6.5 for motions.
  
  
  
  Carried

6.1

INFO-2020-34: Active Transportation Implementation Plan - Bicycle Lanes

• An alternate motion was presented and is noted below in bold.

  Moved by: Councillor Kwapis
  Seconded by: Councillor Broome
  1. That the information report entitled Active Transportation Implementation Plan - Bicycle Lanes be referred to staff to organize a Council Workshop in Q3 2021, to look at ways to continue to implement bike infrastructure while looking at best practices to mitigate community impact; and,
  2. That the 2021 projects identified in the Active Transportation Implementation Plan be deferred pending the Council Workshop.
  
  
  
  Carried
• Moved by: Councillor Broome
  Seconded by: Councillor Bisanz

  3. That items 5.2, 5.3, 5.4, 5.5, 5.6, and 5.7 being deputations provided by David Kempton, Stephen Harper, Mina Abbas, Paul Jolie, David Coelho, and Peggy Stevens be received.

  
  
  
  Carried
• Moved by: Councillor Broome
  Seconded by: Councillor Woodhouse

  4. That sub-items 6.1.1, 6.1.2, 6.1.3, 6.1.4, 6.1.5, 6.1.6, 6.1.7, 6.1.8, 6.1.9, 6.1.11, 6.1.12, 6.1.13, 6.1.14, 6.1.15, 6.1.16, 6.1.17, 6.1.18, 6.1.19, 6.1.20, 6.1.21, 6.1.22, 6.1.23, and 6.1.24 being correspondence provided by Ann Abbas, David Callaghan, David Coelho, Sam Foti, Valerie Foti, Cathy Gifford, Anna Malinowski, Raza Mankani, Shari Northorp McLean, Cinzia and Joe Pittari, David and Samantha Petley, Peter Budziak, Carolina Begg, Thora Hunter, Peter Kuin, Todd Kyle, Laetitia Tam, Raza Mankani, Stacey Ewart, Anna Ihnatiuk, and Ashley Winders, Sharon and Laz Mandjik, Andrew, Pina, Andrew and Olivia Knoop, Sheila Johnson, and Jeff Hunter be received; and,

  5. That sub item 6.1.10 being a Petition regarding Active Transportation Implementation Plan - Bicycle Lanes on Clearmeadow Boulevard be received.

  
  
  
  Carried

6.1.1

Correspondence - Ann Abbas

6.1.2

Correspondence - David Callaghan

6.1.3

Correspondence - David Coelho

6.1.4

Correspondence - Sam Foti

6.1.5

Correspondence - Valerie Foti

6.1.6

Correspondence - Cathy Gifford

6.1.7

Correspondence - Anna Malinowski

6.1.8

Correspondence - Raza Mankani

6.1.9

Correspondence - Shari Northorp McLean

6.1.10

Petition regarding Active Transportation Implementation Plan - Bicycle Lanes on Clearmeadow Boulevard

6.1.11

Correspondence - Cinzia and Joe Pittari

6.1.12

Correspondence - David and Samantha Petley

6.1.13

Correspondence - Peter Budziak

6.1.14

Correspondence - Carolina Begg

6.1.15

Correspondence - Thora Hunter

6.1.16

Correspondence - Peter Kuin

6.1.17

Correspondence - Todd Kyle

6.1.18

Correspondence - Laetitia Tam

6.1.19

Correspondence - Raza Mankani

6.1.20

Correspondence - Stacey Ewart, Anna Ihnatiuk, and Ashley Winders

6.1.21

Correspondence - Sharon and Laz Mandjik

6.1.22

Correspondence - Andrew, Pina, Andrew and Olivia Knoop

6.1.23

Correspondence - Sheila Johnson

6.1.24

Correspondence - Jeff Hunter

6.2

Multi Use Trails Safety Enhancements

• An alternate motion was presented and is noted below in bold.

  Moved by: Councillor Simon
  Seconded by: Councillor Morrison
  1. That the presentation provided by the Manager of Parks & Property Services and the Claims & Risk Analyst regarding the Multi Use Trails Safety Enhancements be received; and,
  2. That the report entitled Multi Use Trails Safety Enhancements dated February 22, 2021 be received; and,
  3. That the trail safety enhancements on the Tom Taylor Trail be approved, which include:
     1. Painting of a centre line;
     2. Increasing sight lines;
     3. Increasing signage for hazards and trail safety;
     4. Implement a public education program; and,
  4. That staff be authorized to hire two (2) summer students as Parks and Trails Ambassadors; and,
  5. That staff proceed with coordinating a Council Workshop to explore the future direction and priorities for developing multi use trails, by Q3 2021; and,
  6. That Staff be authorized and directed to do all things necessary to give effect to this resolution.
  
  
  
  Carried

6.3

Clematis Parking Review

• Moved by: Councillor Twinney
  Seconded by: Councillor Woodhouse
  1. That the report entitled Clematis Road Parking Review dated February 22, 2021 be received; and,
  2. That the proposed parking amendments outlined in Appendix A be adopted; and,
  3. That Staff be authorized and directed to do all things necessary to give effect to this resolution.
  
  
  
  Carried

6.4

Commercial Rooftop Patios

• An alternate motion was presented and is noted below in bold.

  Moved by: Councillor Kwapis
  Seconded by: Councillor Woodhouse
  1. That staff be directed to amend the Commercial Rooftop Patios draft by-laws with the amendments identified by the Committee of the Whole for consideration at the Council meeting of March 1, 2021.
  
  
  
  Carried

6.5

Recreation Playbook Update

• Moved by: Councillor Bisanz
  Seconded by: Councillor Broome
  1. That staff be authorized to conduct a Request for Proposals (RFP) for architectural services specific to construction of an outdoor ice rink on the Ray Twinney Recreation Complex property; and,
  2. That staff bring the budget impact for the aforementioned architectural services to Council for approval as part of a future supplemental capital budget report; and,
  3. That the remaining Recreation Playbook updates contained in the report be received.
  
  
  
  Carried

6.6

Resolution regarding 2021 Census of Population

• The Strategic Leadership Team/Operational Leadership Team recommend:

  Whereas accurate and complete census data support programs and services that benefit our community;

  Now therefore be it resolved:

  1. That the Council of the Corporation of the Town of Newmarket supports the 2021 Census, and encourages all residents to complete their census questionnaire online at www.census.gc.ca. 
  
  
  
  

6.7

Accessibility Advisory Committee Meeting Minutes of November 19, 2020

• 1. That the Accessibility Advisory Committee Meeting Minutes of November 19, 2020 be received. 
  
  
  
  

6.8

Heritage Newmarket Advisory Committee Meeting Minutes of December 1, 2020

• 1. That the Heritage Newmarket Advisory Committee Meeting Minutes of December 1, 2020 be received.
  
  
  
  

6.9

Main Street District Business Improvement Area Board of Management Meeting Minutes of January 6, 2021 and the Special Meeting Minutes of January 12, 2021

• 1. That the Main Street District Business Improvement Area Board of Management Meeting Minutes of January 6, 2021 and the Special Meeting Minutes of January 12, 2021 be received.
  
  
  
  

6.10

Newmarket Public Library Board Meeting Minutes of November 18, 2020 and January 4, 2021

• 1. That the Newmarket Public Library Board Meeting Minutes of November 18, 2020 and January 4, 2021 be received.
  
  
  
  

7.

Action Items

7.1

COVID-19 Pandemic - Financial Impact and Service Delivery Options

• An alternate motion was presented and is noted below in bold.

  Moved by: Councillor Kwapis
  Seconded by: Deputy Mayor & Regional Councillor Vegh
  1. That the report entitled Covid-19 Pandemic – Financial Impact and Service Delivery Options dated February 22, 2021 be received; and,
  2. That Council provide direction on service level options as follows:
     1. Reduce the garbage bag limit to 3;
     2. Reduce maintenance levels as described with the exception of sports fields;
     3. Maintain four ice pads to prioritize youth sports and authorize staff to lease ice surfaces if necessary;
     4. Maintain a modified summer camp program;
     5. Defer the decision on reopening the Ray Twinney pool until May 2021;
     6. Open the Gorman Pool per the regular schedule;
     7. Continue to offer special events using alternative methods; and,
  3. That staff provide monthly progress reports; and,
  4. That Staff be authorized and directed to do all things necessary to give effect to this resolution.
  
  
  
  Carried
• Moved by: Councillor Kwapis
  Seconded by: Councillor Morrison

  5. That sub-items 7.1.1, 7.1.2, 7.1.3, 7.1.4, 7.1.5, and 7.1.6 being correspondence provided by Susan Dowell, Carl Milroy, Elaine Adam, Rachel Diltz, Faye Longhurst, and Nancy Fish regarding COVID-19 Pandemic - Financial Impact and Service Delivery Options be received.

  
  
  
  Carried

7.1.1

Correspondence - Susan Dowell

7.1.2

Correspondence - Carl Milroy

7.1.3

Correspondence - Elaine Adam

7.1.4

Correspondence - Rachel Diltz

7.1.5

Correspondence - Faye Longhurst

7.1.6

Correspondence - Nancy Fish

8.

Notices of Motion

None.

9.

Motions Where Notice has Already been Provided

None.

10.

New Business

10.1

Parking at York Region Forest Tracts

Councillor Woodhouse advised that York Region had provided for additional parking at the Davis forest tract and thanked Mayor Taylor and Deputy Mayor & Regional Councillor Vegh for bringing this issue to the Region.

10.2

Stop Sign at Cane Parkway and William Roe Boulevard

Councillor Kwapis advised that as the forcemain twinning construction on Cane Parkway is concluding, the temporary all way stop sign located at Cane Parkway and William Roe Boulevard has been removed. He requested that the stop sign be replaced, as residents have become accustomed to the sign and road construction will begin on the street in the near future. The Director of Engineering Services advised that a study needs to be completed before the sign can be installed, but that it could be completed relatively quickly.

• Moved by: Councillor Kwapis
  Seconded by: Councillor Morrison
  1. That Council support in principle the installation of an all way stop sign at Cane Parkway and William Roe Boulevard; and,
  2. That staff be delegated the authority to implement and install the stop sign upon completion of the necessary study.
  
  
  
  Carried

10.3

Coldest Night of the Year

Councillor Broome congratulated the Town of Newmarket on the recent Coldest Night of the Year event. Mayor Taylor thanked the community and reported on the high level of fundraising in the Town.

11.

Closed Session

Mayor Taylor advised there was no requirement for a Closed Session.

12.

Adjournment

• Moved by: Councillor Woodhouse
  Seconded by: Councillor Broome
  1. That the meeting be adjourned at 5:01 PM.
  
  
  
  Carried