Town of Newmarket
Agenda
Council - Electronic

Meeting #:
Date:	Tuesday, October 13, 2020
Time:	1:00 P.m. - 5:00 P.m.
Location:	Streamed live from the Municipal Offices 395 Mulock Drive Newmarket, ON L3Y 4X7

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1.

Public Notice

At this time, the Municipal Offices remain closed to the public. This meeting will be streamed live at newmarket.ca/meetings.

Public Input

Individuals who wish to submit input to Council in relation to an item on this agenda have the following options available.

1. Email your correspondence to  by end of day on Monday, October 12, 2020. Written correspondence received by this date will form part of the public record; or,
2. Make a live remote deputation by joining the virtual meeting using the Town's videoconferencing software and verbally provide your comments over video or telephone. To select this option, you are strongly encouraged to pre-register by emailing your request and contact information to 

2.

Additions & Corrections to the Agenda

Note: Additional items are marked by an asterisk*.

3.

Conflict of Interest Declarations

4.

Public Hearing Matter(s)

How to get involved with planning applications (items 4.1 & 4.2)

Newmarket Council will not be making any final decisions at this meeting in relation to items 4.1 and 4.2, all written and verbal comments will be given to Planning staff to consider in a future report. A report will then be provided to Council at a future Committee of the Whole or Council Meeting.

Residents are encouraged to get involved in the public planning process by submitting written comments or participating in a live deputation through video conferencing during the meeting. To learn more about how to get involved, please email and include your contact information (name and phone number).

4.1

600 Stonehaven Avenue - Official Plan Amendment and Zoning By-law Amendment

Note: Richard Zelinka, Zelinka Priamo Ltd. Land Use Planners, will be in attendance to provide a presentation on this matter.
The Notice of Statutory Public Meeting has been attached for information purposes only.

• 1. That the presentation provided by Richard Zelinka, Zelinka Priamo Ltd. Land Use Planners regarding the 600 Stonehaven Avenue - Official Plan Amendment and Zoning By-law Amendment be received.

4.1.1

Remote Deputation - John Birchall

Note: Additional materials attached for information.

• 1. That the remote deputation provided by John Birchall regarding the 600 Stonehaven Avenue - Official Plan Amendment and Zoning By-law Amendment be received. 

4.1.2

Remote Deputation - Kathryn Morton

• 1. That the remote deputation provided by Kathryn Morton regarding the 600 Stonehaven Avenue - Official Plan Amendment and Zoning By-law Amendment be received.

4.1.3

Remote Deputation - Steve Minchopoulos

• 1. That the remote deputation provided by Steve Minchopoulos regarding the 600 Stonehaven Avenue - Official Plan Amendment and Zoning By-law Amendment be received.

4.1.4

Remote Deputation - Billy Tung

• 1. That the remote deputation provided by Billy Tung regarding the 600 Stonehaven Avenue - Official Plan Amendment and Zoning By-law Amendment be received.

4.1.5

Remote Deputation - Ian Dove

• 1. That the remote deputation provided by Ian Dove regarding the 600 Stonehaven Avenue - Official Plan Amendment and Zoning By-law Amendment be received.

4.1.6

Remote Deputation - Cherylynn Hunt

• 1. That the remote deputation provided by  Cherylynn Hunt regarding the 600 Stonehaven Avenue - Official Plan Amendment and Zoning By-law Amendment be received.

4.1.7

Remote Deputation - Conner McRobbie

Note: Additional materials attached for information.

• 1. That the remote deputation provided by Conner McRobbie regarding the 600 Stonehaven Avenue - Official Plan Amendment and Zoning By-law Amendment be received.

4.1.8

Correspondence - Bert Montenegro

4.1.9

Correspondence - Roger Thompson

4.1.10

Correspondence - Kevin Murdoch

4.1.11

Correspondence - Chunxiang Han

4.1.12

Correspondence - Bruce Musgrave

4.1.13

Correspondence - Chantel Twinney

4.1.14

Correspondence - Cheryl Attallah

4.1.15

Correspondence - Daniel Chan

4.1.16

Correspondence - Frank De Luca

4.1.17

Correspondence - Gary & Joan Lapstra

4.1.18

Correspondence - John Oliver

4.1.19

Correspondence - Julie Schatz

4.1.20

Correspondence - George and Dorothy Twigg

4.1.21

Correspondence - Kendra Pape-Green

4.1.22

Correspondence - Peter & Susan Owsiany

4.1.23

Correspondence - Joe Craparotta

4.1.24

Correspondence - Winston Chong

4.1.25

Correspondence - Emma Hood

4.2

66 Roxborough Road - Official Plan Amendment and Zoning By-law Amendment 

Note: Mark McConville, Associate Planner, Humphries Planning Group Inc. will be in attendance to provide a presentation on this matter.
The Notice of Statutory Public Meeting has been attached for information purposes only.

• 1. That the presentation provided by Mark McConville, Associate Planner, Humphries Planning Group Inc. regarding the 66 Roxborough Road - Official Plan Amendment and Zoning By-law Amendment be received.

4.2.1

Correspondence - Helen Anne Young

4.2.2

Correspondence - Jen Schrag

4.2.3

Correspondence - Veronique Grandioux

4.2.4

Correspondence - Evelyn Thompson

4.2.5

Correspondence - Nancy & Alex Doak

4.2.6

Correspondence - Laura & James Thomas

4.2.7

Correspondence - Angela Kyle & Kris Nielsen

4.2.8

Correspondence - Bill Waters

4.2.9

Correspondence - David and Evelyn Jozefkowicz

4.2.10

Correspondence - Don Wright

4.2.11

Correspondence - Heidi Breen

4.2.12

Correspondence - Tedford Family

4.2.13

Correspondence - Catherine MacDonald

5.

Presentations & Recognitions

6.

Deputations

7.

Minutes

7.1

Council - Electronic Meeting Minutes of September 21, 2020

• 1. That the Council - Electronic Meeting Minutes of September 21, 2020 be approved.

8.

Reports by Regional Representatives

9.

Consent Items and Recommendations from Committees 

9.1

Special Committee of the Whole - Electronic Meeting Minutes of September 22, 2020

Note: This meeting dealt with the Established Neighborhoods Compatibility Study.

• 1. That the Special Committee of the Whole - Electronic Meeting Minutes of September 22, 2020 be received and the recommendations noted within be adopted.

9.1.1

Presentation - Established Neighborhoods Compatibility Study

• 1. That the presentation provided by Blair Scorgie, SvN, regarding the Established Neighbourhoods Compatibility Study be received.

9.1.2

Established Neighbourhoods Compatibility Study Written Correspondence

• 1. That the written correspondence provided by Ted Bomers, Dan Cannistra, Joan Stonehocker, and Janet Wong regarding the Established Neighbourhoods Compatability Study be received.

9.1.3

Correspondence - Elaine Adam

9.1.4

Correspondence - Mary-Anne Draffin

9.2

Council Workshop - Electronic Meeting Minutes of September 28, 2020

Note: This meeting dealt with Fiscal Strategy.

• 1. That the Council Workshop - Electronic Meeting Minutes of September 28, 2020 be received.

9.3

Special Committee of the Whole - Electronic Meeting Minutes of September 29, 2020

Note: This meeting dealt with the Mulock Property Design Concepts.

• 1. That the Special Committee of the Whole - Electronic Meeting Minutes of September 29, 2020 be received and the recommendations noted within be adopted.

9.3.1

Presentation - Mulock Property Design Concepts

• 1. That the presentation provided by Lisa Rapoport, PLANT Architect Inc., regarding the Mulock Property Design Concepts be received.

9.3.2

Mulock Property Design Concepts

• 1. That the report entitled Mulock Property Design Concepts dated September 29, 2020 be received; and,
  2. That comments on the design concepts received during this phase be used to develop a refined concept that takes the preferred elements from all three themes to create a consolidated design; and,
  3. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

9.4

Committee of the Whole - Electronic Meeting Minutes of October 5, 2020

• 1. That the Committee of the Whole - Electronic Meeting Minutes of October 5, 2020 be received and the recommendations noted within be adopted.

9.4.1

Presentation - 2021 Preliminary Draft Budget

• 1. That the presentation provided by the Director of Financial Services/Treasurer regarding the 2021 Preliminary Draft Budget be received. 

9.4.2

Presentation - Electronic Participation in Meetings and 2021 Council/Committee of the Whole Schedule

Note: See sub-item 9.4.5 below.

9.4.3

Remote Deputation - Rescue Lake Simcoe Coalition - Lake Simcoe: Threats and Opportunities 2020

• 1. That the deputation provided by Claire Malcolmson, Executive Director, Rescue Lake Simcoe Coalition  regarding Lake Simcoe: Threats and Opportunities 2020 be received; and,

  2. That Newmarket Council restate its commitment to the protection and the health of Lake Simcoe and that the Town of Newmarket continue to ensure that adequate sediment erosion control efforts are in place for all new development and continue to support the Lake Simcoe Region Conservation Authority Storm Water Guidelines and the Phosphorous Offset Program in collaboration with all member municipalities. And that the Town continue its leadership role and policies related to Low Impact Development which aid in the reduction of Phosphorus and impacts associated with Climate Change; and,

  3. That the Town of Newmarket calls on the Province of Ontario to continue to enhance the Protection of Lake Simcoe and its Watershed through collaboration with all municipalities, First Nations, agencies and partners; and,

  4. That copies of this resolution be provided to Ontario Premier Doug Ford, Official Opposition Leader Andrea Horvath, MPP John Fraser, MPP Mike Schreiner, MPP Mulroney, and MPP Jeff Yurek, Minister of the Environment, Conservation and Parks, the Association of Municipalities of Ontario, and the Chippewas of Georgina Island First Nation.

9.4.4

2021 Preliminary Draft Budget

• 1. That the report entitled 2021 Preliminary Draft Operating and Capital Budgets dated October 5, 2020 be received; and,
  2. That subject to any further direction, staff be authorized to provide the public with details of the Preliminary Draft 2021 Tax-supported, Rate-supported Operating and Capital Budgets.

9.4.5

Electronic Participation in Meetings and 2021 Council/Committee of the Whole Schedule

Note: An amended draft by-law has been included, with amendments highlighted.

• 1. That the presentation provided by the Legislative Coordinator regarding Electronic Participation in Meetings and 2021 Council/Committee of the Whole Schedule be received; and,
  2. That the report entitled Electronic Participation in Meetings and 2021 Council/Committee of the Whole Schedule dated October 5, 2020 be received; and,
  3. That the proposed amendments to the Town of Newmarket’s Procedure By-law 2020-12 to permit electronic participation as outlined in Attachment 1 of this report be approved with an expiration date of December 31, 2021; and,
  4. That beginning in January 2021 or as determined by the Mayor and Chief Administrative Officer, staff be directed to facilitate only Council and Committee of the Whole, Site Plan Review Committee meetings in a hybrid manner with in-person and remote Members of Council, Staff and the public; and,
  5. That staff be directed to amend the remainder of 2020 Council and Committee of the Whole meetings to commence at 1:00 PM and Site Plan Review Committee meetings to commence at 9:30 AM; and,
  6. That the 2021 Council and Committee of the Whole Meeting Schedule be adopted, noting the following for January to June 2021:
     1. That Council meetings continue to commence at 1:00 PM; and,
     2. That Site Plan Review Committee meetings be held in the morning on the same day as Council meetings and commence at 9:30 AM; and,
  7. That staff be directed to report to Council in April/May 2021 on a Policy for Electronic Participation in hybrid meetings, establishing start times for Council and Committee of the Whole meetings for July to December 2021 and resumption of hybrid meetings for Advisory Committees; and,
  8. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

9.4.6

Financial Update regarding COVID-19

• 1. That the report entitled Financial Update regarding COVID-19 to Council be received; and,
  2. That staff continue to implement the mitigating measures listed in this report to lessen the financial impact of the pandemic to the Town; and,
  3. That staff be authorized and directed to do all things necessary to give effect to this resolution.

9.4.7

Site Specific Exemption to Interim Control By-law 2019-04 for 181 Beechwood Crescent

• 1. That the report entitled Site Specific Exemption to Interim Control By-law 2019-04 for subject property 181 Beechwood Crescent dated September 14th, 2020 be received; and,
  2. That Council approve the requested site-specific exemption to Interim Control by-law 2019-04 for 181 Beechwood Crescent and adopt the attached exemption by-law; and,
  3. That the written correspondence provided by Laura and Andrew Cummings, and Janet Caverly and Steven Sugar be received.

9.4.7.1

Written Correspondence - Laura and Andrew Cummings

9.4.7.2

Written Correspondence - Janet Caverly and Steven Sugar

9.4.8

INFO-2020-32: Vacant/Derelict Buildings

• 1. That the Information Report entitled Vacant/Derelict Properties, dated September 11, 2020 be received; and,
  2. That Council direct staff to report back to Council with options for a Vacant Building Registry Program by Q1 2021.

9.4.9

Elman W. Campbell Museum Board of Management Meeting Minutes of February 20, 2020

• 1. That the Elman W. Campbell Museum Board of Management Meeting Minutes of February 20, 2020 be received.

9.4.10

Main Street District Business Improvement Area Board of Management Meeting Minutes of February 19, 2020, June 2, 2020, June 12, 2020, and June 23, 2020

• 1. That the Main Street District Business Improvement Area Board of Management Meeting Minutes of February 19, 2020, June 2, 2020, June 12, 2020, and June 23, 2020 be received. 

9.4.11

Newmarket Public Library Board Meeting Minutes of June 17, 2020

• 1. That the Newmarket Public Library Board Meeting Minutes of June 17, 2020 be received. 

9.5

Item 5.1 of the Draft Minutes of October 6, 2020 Appointment Committee Meeting

• 1. That the Appointment Committee recommend to Council that the Accessibility Advisory Committee Terms of Reference be amended to increase their membership by 1, for a total of 9 members.

10.

By-laws

2020-54 A By-law to amend Procedure By-law 2020-12 to permit electronic participation in meetings
2020-55 A By-law to grant a site specific exemption for the property with the Municipal address of 181 Beechwood Crescent, Newmarket, from Interim Control By-law 2019-04

• 1. That By-laws 2020-54 and 2020-55 be enacted.

11.

Notices of Motions

12.

Motions Where Notice has Already been Provided

13.

New Business

14.

Closed Session (if required)

14.1

Special Committee of the Whole - Electronic Meeting (Closed Session) Minutes of September 29, 2020

• 1. That the Special Committee of the Whole - Electronic Meeting (Closed Session) Minutes of September 29, 2020 be approved.

14.1.1

Property in Ward 5

A trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization, as per Section 239 (2)(i) of the Municipal Act, 2001.

14.2

Committee of the Whole - Electronic Meeting (Closed Session) Minutes of October 5, 2020

• 1. That the Committee of the Whole - Electronic Meeting (Closed Session) Minutes of October 5, 2020 be approved.

14.2.1

Heritage Appeal Matter - Property in Ward 2

[Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board, as per Section 239 (2)(e) of the Municipal Act, 2001.]

14.2.2

Local Planning Appeal Matter - Property in Ward 5

[Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board, as per Section 239 (2)(e) of the Municipal Act, 2001.]

14.3

Draft Minutes of October 6, 2020 Appointment Committee Meeting

14.3.1

Applications to the Newmarket Accessibility Advisory Committee (AAC) (1 vacant position)

[Personal matters about an identifiable individual, including municipal or local board employees, as per Section 239 (2) (b) of the Municipal Act, 2001.]

14.3.2

Applications to the Anti-Black Racism Task Force (Up to 10 vacant positions)

[Personal matters about an identifiable individual, including municipal or local board employees, as per Section 239 (2) (b) of the Municipal Act, 2001.]

14.3.3

Applications to the Appeal Committee (1 vacant position)

[Personal matters about an identifiable individual, including municipal or local board employees, as per Section 239 (2) (b) of the Municipal Act, 2001.]

14.3.4

Applications for the Elman W. Campbell Museum Board (1 vacant position)

[Personal matters about an identifiable individual, including municipal or local board employees, as per Section 239 (2) (b) of the Municipal Act, 2001.]

14.3.5

Applications to the Property Standards Committee (1 vacant position)

[Personal matters about an identifiable individual, including municipal or local board employees, as per Section 239 (2) (b) of the Municipal Act, 2001.]

15.

Confirmatory By-law

2020-56 A By-law to Confirm the Proceedings of the October 13, 2020 Council meeting

• 1. That By-law 2020-56 be enacted.

16.

Adjournment