Town of Newmarket

Minutes

Council - Electronic

Meeting #:
Date:
Time:
-
Location:
Streamed live from the Municipal Offices
395 Mulock Drive
Newmarket, ON L3Y 4X7
Members Present:
  • Mayor Taylor
  • Deputy Mayor & Regional Councillor Vegh
  • Councillor Simon (1:00 PM - 3:26 PM)
  • Councillor Woodhouse
  • Councillor Twinney
  • Councillor Morrison
  • Councillor Kwapis
  • Councillor Broome
  • Councillor Bisanz
Staff Present:
  • J. Sharma, Chief Administrative Officer
  • E. Armchuk, Commissioner of Corporate Services
  • P. Noehammer, Commissioner of Development & Infrastructure Services
  • I. McDougall, Commissioner of Community Services
  • K. Saini, Deputy Town Clerk
  • J. Unger, Acting Director of Planning & Building Services
  • A. Walkom, Legislative Coordinator
  • J. Grossi, Legislative Coordinator

The meeting was called to order at 1:00 PM.
Mayor Taylor in the Chair.
Council recessed at 2:58 PM and reconvened at 3:07 PM.


Mayor Taylor acknowledged that the Town of Newmarket is located on the traditional territories of the Wendat, Haudeno-saunee, and the Anishinaabe peoples and the treaty land of the Williams Treaties First Nations and other Indigenous peoples whose presence here continues to this day. He thanked them for sharing this land with us. Mayor Taylor also acknowledged the Chippewas of Georgina Island First Nation as our close neighbours and friends, and that we work to ensure a cooperative and respectful relationship.

Mayor Taylor advised that the Municipal Offices were closed to the public and that this meeting was streamed live at Newmarket.ca/meetings. Residents who would like to provide comment on an item on this agenda were encouraged to provide their feedback in writing through email to Legislative Services at clerks@newmarket.ca or by joining the meeting electronically through video or telephone. He advised residents that their comments would form part of the public record.

The Deputy Clerk advised of the following additions to the agenda:

  • Deputations and Correspondence regarding Item: 4.1: 600 Stonehaven Avenue - Official Plan Amendment and Zoning By-law Amendment
    • 4.1.3 Remote Deputation - Steve Minchopoulous
    • 4.1.4. Remote Deputation - Billy Tung
    • 4.1.5 Remote Deputation - Ian Dove
    • 4.1.6 Remote Deputation Cherylynn Hunt
    • 4.1.7 Remote Deputation - Conner McRobbie
    • 4.1.9 Correspondence - Roger Thompson
    • 4.1.10 Correspondence - Kevin Murdoch
    • 4.1.11 Correspondence - Chunxiang Han
    • 4.1.12 Correspondence - Bruce Musgrave
    • 4.1.13 Correspondence - Chantel Twinney
    • 4.1.14 Correspondence - Cheryl Attallah
    • 4.1.15 Correspondence - Daniel Chan
    • 4.1.16 Correspondence - Frank De Luca
    • 4.1.17 Correspondence - Gary & Joan Lapstra
    • 4.1.18 Correspondence - John Oliver
    • 4.1.19 Correspondence - Julie Schatz
    • 4.1.20 Correspondence - George & Dorothy Twigg
    • 4.1.21 Correspondence - Kendra Pape-Green
    • 4.1.22 Correspondence - Peter & Susan Owsiany
    • 4.1.23 Correspondence - Joe Craparotta
    • 4.1.24 Correspondence - Winston Chong
    • 4.1.25 Correspondence - Emma Hood
  • Deputations and Correspondence regarding Item: 4.2: 66 Roxborough Road - Official Plan Amendment and Zoning By-law Amendment:
    • 4.2.7 Correspondence - Angela Kyle & Kris Nielsen
    • 4.2.8 Correspondence - Bill Waters
    • 4.2.9 Correspondence - David and Evelyn Jozefkowicz
    • 4.2.10 Correspondence - Don Wright
    • 4.2.11 Correspondence - Heidi Breen
    • 4.2.12 Correspondence - Tedford Family
    • 4.2.13 Correspondence - Catherine MacDonald

The Deputy Clerk advised of the following correction to the agenda:

  • Sub-item 9.4.5, Recommendation 6b should read "That Site Plan Review Committee meetings be held in the morning on the same day as Committee of the Whole meetings and commence at 9:30 AM"
  • Moved by:Councillor Broome
    Seconded by:Councillor Bisanz
    1. That the additions and corrections to the agenda be approved.
    Carried
  • Deputy Mayor & Regional Councillor Vegh declared a conflict regarding Item 4.1: 600 Stonehaven Avenue - Official Plan Amendment and Zoning By-law Amendment. He advised that the house in which he resides backs onto the property at 600 Stonehaven Avenue.
  • Councillor Morrison declared a conflict regarding Item 4.2: 66 Roxborough Road - Official Plan Amendment and Zoning By-law Amendment. He advised that his wife's parents reside on Roxborough Road.
  • Councillor Twinney declared a conflict regarding sub-item 9.4.7: Site Specific Exemption to Interim Control By-law 2019-04 for 181 Beechwood Crescent and the corresponding By-law 2020-55. She advised that she had hired the same design firm from the application for her work on her own home.

The Deputy Clerk welcomed the public to the Virtual Public Planning and Council meeting. She advised that the Planning Act requires the Town to hold at least one public meeting on any proposed Zoning By-law Amendment, Official Plan Amendment or Draft Plan of Subdivision or Condominium.

The Deputy Clerk advised that the purpose of the public meeting is to hear from anyone who has an interest in either of the following applications:

  • 600 Stonehaven Avenue - Official Plan Amendment and Zoning By-law Amendment. The application proposes to amend the Official Plan and rezone the subject lands to permit 60 single-detached dwelling units and 142 townhouse units.
  • 66 Roxborough Road - Official Plan Amendment and Zoning By-law Amendment. The application proposes to amend the Official Plan and rezone the subject lands to permit nine three‐storey townhouse units.

She further advised that Council would not make a decision regarding the proposed applications at the public meeting, but will refer all written and verbal comments to Planning Staff to consider and return with a report to a future Committee of the Whole or Council meeting.

The Deputy Clerk encouraged anyone who was interested in providing verbal feedback to Council regarding these applications to join the meeting electronically by emailing clerks@newmarket.ca.

The Deputy Clerk advised that if anyone wished to be notified of any subsequent meetings regarding this matter, they may email planning@newmarket.ca.

The Deputy Clerk noted that in accordance with the Planning Act, the Local Planning Appeal Tribunal may dismiss an appeal to the Tribunal, without holding a hearing, if the appellant failed to make either oral submissions at the public meeting or provide written submissions to Council prior to adoption of the application.

The Deputy Clerk thanked residents for their participation and interest in the meeting.

Richard Zelinka of Zelinka Priamo Ltd. Land Use Planners provided a presentation regarding the application for an Official Plan Amendment and Zoning By-law Amendment to permit 60 single-detached dwelling units and 142 townhouse units. The presentation included an overview of the current site, the proposed concepts plans and sample elevations, and a draft plan of subdivision. 

The Acting Director of Planning and Building Services provided Council with the next steps regarding the application process and advised that Staff would bring a report back to a future Committee of the Whole meeting.

  • Moved by:Councillor Simon
    Seconded by:Councillor Twinney
    1. That the presentation provided by Richard Zelinka, Zelinka Priamo Ltd. Land Use Planners regarding the 600 Stonehaven Avenue - Official Plan Amendment and Zoning By-law Amendment be received.
    Carried

    Deputy Mayor & Regional Councillor Vegh took no part in the discussion or vote on the foregoing matter due to a declared conflict.


  • Moved by:Councillor Simon
    Seconded by:Councillor Broome
    1. That sub-items 4.1.1, 4.1.2, 4.1.4, 4.1.6, 4.1.7, and 4.1.8 being remote deputations provided by John Birchall, Kathryn Morton, Billy Tung, Cherylynn Hunt, Conner McRobbie, and Nicole Rosas be received; and,
    2. That sub-items 4.1.9, 4.1.10, 4.1.11, 4.1.12, 4.1.13, 4.1.14, 4.1.15, 4.1.16, 4.1.17, 4.1.18, 4.1.19, 4.1.20, 4.1.21, 4.1.22, 4.1.23, 4.1.24, 4.1.25, and 4.1.26 being correspondence provided by Bert Montenegro, Roger Thompson, Kevin Murdoch, Chunxiang Han, Bruce Musgrave, Chantel Twinney, Cheryl Attallah, Daniel Chan, Frank De Luca, Gary & Joan Lapstra, John Oliver, Julie Schatz, George & Dorothy Twigg, Kendra Pape-Green, Peter & Susan Owsiany, Joe Craparotta, Winston Chong, and Emma Hood be received.
    Carried

    Deputy Mayor & Regional Councillor Vegh took no part in the discussion or vote on the foregoing matter due to a declared conflict.


John Birchall provided a remote deputation on behalf of a number of Stonehaven Avenue residents. He outlined the group's concerns with the developments, including potential traffic problems, increased density, loss of trees and the impact on wildlife.

Kathryn Morton provided a remote deputation which outlined her concerns with the proposed development including the density of the townhouse block, the need for trees in the development and the access to greenspace behind the development.

Steve Minchopoulos withdrew his request to provide a remote deputation.

Billy Tung provided a remote deputation which outlined his concerns with the proposed development including the height of the townhouses. He expressed that he felt the open space areas should be under public ownership.

Ian Dove was not in attendance to provide a remote deputation.

Cherylynn Hunt provided a remote deputation which outlined her concerns with the proposed development including the effect on greenspace and the increased density in the neighbourhood.

Conner McRobbie provided a remote deputation which outlined his concerns with the proposed development specifically related to the impact on wildlife and the natural area surrounding the site.

Nicole Rosas provided a remote deputation which outlined her concerns with the proposed development including the potential effect on the natural area adjacent to the site and the increased density in the neighbourhood.

Mark McConville of Humphries Planning Group Inc. provided a presentation regarding the application for an Official Plan Amendment and Zoning By-law Amendment to permit two townhouse blocks with nine units. The presentation included the development proposal, proposed landscape plan and renderings, and an overview of the proposed zoning by-law and official plan amendments.

The Acting Director of Planning and Building Services provided Council with the next steps regarding the application process and advised that Staff would bring a report back to a future Committee of the Whole meeting.

  • Moved by:Councillor Woodhouse
    Seconded by:Councillor Twinney
    1. That the presentation provided by Mark McConville, Associate Planner, Humphries Planning Group Inc. regarding the 66 Roxborough Road - Official Plan Amendment and Zoning By-law Amendment be received; and,
    2. That sub-items 4.2.1, 4.2.2, 4.2.3, 4.2.4, 4.2.5, 4.2.6, 4.2.7, 4.2.8, 4.2.9, 4.2.10, 4.2.11, 4.2.12, and 4.2.13 being correspondence provided by Helen Anne Young, Jen Schrag, Veronique Grandioux, Evelyn Thompson, Nancy & Alex Doak, Laura & James Thomas, Angela Kyle & Kris Nielsen, Bill Waters, David & Evelyn Jozefkowicz, Don Wright, Heidi Breen, Tedford Family, and Catherine MacDonald be received.
    Carried

    Councillor Morrison took no part in the discussion or vote on the foregoing matter due to a declared conflict.


Lynnette Harris provided a deputation which outlined her concerns with the proposed development including the possibility it could lead to further development of the neighbourhood and whether the proposed townhouses would be compatible with the surrounding area.

  • Moved by:Councillor Woodhouse
    Seconded by:Councillor Kwapis
    1. That the remote deputation provided by Lynnette Harris be received.
    Carried

    Councillor Morrison took no part in the discussion or vote on the foregoing matter due to a declared conflict.


None.

  • Moved by:Councillor Twinney
    Seconded by:Councillor Morrison
    1. That the Council - Electronic Meeting Minutes of September 21, 2020 be approved.
    Carried

Mayor Taylor advised of the recent staff report regarding the potential for Employment Lands along the 400 series highways which would affect greenbelt land. He advised that the discussion had involved a large amount of public interest and that Committee of the Whole had voted in favour of the recommendations.

Mayor Taylor advised that a number of applications for employment land conversions would be considered by York Region Council at the next meeting of Committee of the Whole. Mayor Taylor further advised that the budget process for York Region was beginning and would take place at future Council meetings.

  • Moved by:Councillor Kwapis
    Seconded by:Councillor Twinney
    1. That the Special Committee of the Whole - Electronic Meeting Minutes of September 22, 2020 be received and the recommendations noted within be adopted.
    Carried
    1. That the presentation provided by Blair Scorgie, SvN, regarding the Established Neighbourhoods Compatibility Study be received.
    1. That the written correspondence provided by Ted Bomers, Dan Cannistra, Joan Stonehocker, and Janet Wong regarding the Established Neighbourhoods Compatability Study be received.
    1. That the correspondence provided by Elaine Adam regarding the Established Neighbourhoods Compatibility Study be received.
    1. That the correspondence provided by Mary-Anne Draffin regarding the Established Neighbourhoods Compatibility Study be received.
  • Moved by:Councillor Woodhouse
    Seconded by:Councillor Morrison
    1. That the Council Workshop - Electronic Meeting Minutes of September 28, 2020 be received.
    Carried
  • Moved by:Councillor Broome
    Seconded by:Councillor Bisanz
    1. That the Special Committee of the Whole - Electronic Meeting Minutes of September 29, 2020 be received and the recommendations noted within be adopted.
    Carried
    1. That the presentation provided by Lisa Rapoport, PLANT Architect Inc., regarding the Mulock Property Design Concepts be received.
    1. That the report entitled Mulock Property Design Concepts dated September 29, 2020 be received; and,
    2. That comments on the design concepts received during this phase be used to develop a refined concept that takes the preferred elements from all three themes to create a consolidated design; and,
    3. That Staff be authorized and directed to do all things necessary to give effect to this resolution.
  • Moved by:Councillor Broome
    Seconded by:Councillor Woodhouse
    1. That the Committee of the Whole - Electronic Meeting Minutes of October 5, 2020 be received and the recommendations noted within be adopted with the exception of sub-item 9.4.7. See following sub-item 9.4.7 for motion.
    Carried
    1. That the presentation provided by the Director of Financial Services/Treasurer regarding the 2021 Preliminary Draft Budget be received. 
    1. That the deputation provided by Claire Malcolmson, Executive Director, Rescue Lake Simcoe Coalition  regarding Lake Simcoe: Threats and Opportunities 2020 be received; and,
    2. That Newmarket Council restate its commitment to the protection and the health of Lake Simcoe and that the Town of Newmarket continue to ensure that adequate sediment erosion control efforts are in place for all new development and continue to support the Lake Simcoe Region Conservation Authority Storm Water Guidelines and the Phosphorous Offset Program in collaboration with all member municipalities. And that the Town continue its leadership role and policies related to Low Impact Development which aid in the reduction of Phosphorus and impacts associated with Climate Change; and,
    3. That the Town of Newmarket calls on the Province of Ontario to continue to enhance the Protection of Lake Simcoe and its Watershed through collaboration with all municipalities, First Nations, agencies and partners; and,
    4. That copies of this resolution be provided to Ontario Premier Doug Ford, Official Opposition Leader Andrea Horvath, MPP John Fraser, MPP Mike Schreiner, MPP Mulroney, and MPP Jeff Yurek, Minister of the Environment, Conservation and Parks, the Association of Municipalities of Ontario, and the Chippewas of Georgina Island First Nation.
    1. That the report entitled 2021 Preliminary Draft Operating and Capital Budgets dated October 5, 2020 be received; and,
    2. That subject to any further direction, staff be authorized to provide the public with details of the Preliminary Draft 2021 Tax-supported, Rate-supported Operating and Capital Budgets.
    1. That the presentation provided by the Legislative Coordinator regarding Electronic Participation in Meetings and 2021 Council/Committee of the Whole Schedule be received; and,
    2. That the report entitled Electronic Participation in Meetings and 2021 Council/Committee of the Whole Schedule dated October 5, 2020 be received; and,
    3. That the proposed amendments to the Town of Newmarket’s Procedure By-law 2020-12 to permit electronic participation as outlined in Attachment 1 of this report be approved with an expiration date of December 31, 2021; and,
    4. That beginning in January 2021 or as determined by the Mayor and Chief Administrative Officer, staff be directed to facilitate only Council and Committee of the Whole, Site Plan Review Committee meetings in a hybrid manner with in-person and remote Members of Council, Staff and the public; and,
    5. That staff be directed to amend the remainder of 2020 Council and Committee of the Whole meetings to commence at 1:00 PM and Site Plan Review Committee meetings to commence at 9:30 AM; and,
    6. That the 2021 Council and Committee of the Whole Meeting Schedule be adopted, noting the following for January to June 2021:
      1. That Council meetings continue to commence at 1:00 PM; and,
      2. That Site Plan Review Committee meetings be held in the morning on the same day as Committee of the Whole meetings and commence at 9:30 AM; and,
    7. That staff be directed to report to Council in April/May 2021 on a Policy for Electronic Participation in hybrid meetings, establishing start times for Council and Committee of the Whole meetings for July to December 2021 and resumption of hybrid meetings for Advisory Committees; and,
    8. That Staff be authorized and directed to do all things necessary to give effect to this resolution.
  • Moved by:Councillor Broome
    Seconded by:Councillor Kwapis
    1. That the report entitled Financial Update regarding COVID-19 to Council be received; and,
    2. That staff continue to implement the mitigating measures listed in this report to lessen the financial impact of the pandemic to the Town; and,
    3. That staff be authorized and directed to do all things necessary to give effect to this resolution.
    Carried
  • Moved by:Councillor Kwapis
    Seconded by:Councillor Broome
    1. That the report entitled Site Specific Exemption to Interim Control By-law 2019-04 for subject property 181 Beechwood Crescent dated September 14th, 2020 be received; and,
    2. That Council approve the requested site-specific exemption to Interim Control by-law 2019-04 for 181 Beechwood Crescent and adopt the attached exemption by-law; and,
    3. That the written correspondence provided by Laura and Andrew Cummings, and Janet Caverly and Steven Sugar be received.
    Carried

    Councillor Twinney took no part in the discussion or vote on the foregoing matter due to a declared conflict.


    1. That the Information Report entitled Vacant/Derelict Properties, dated September 11, 2020 be received; and,
    2. That Council direct staff to report back to Council with options for a Vacant Building Registry Program by Q1 2021.
    1. That the Elman W. Campbell Museum Board of Management Meeting Minutes of February 20, 2020 be received.
    1. That the Newmarket Public Library Board Meeting Minutes of June 17, 2020 be received. 
  • Moved by:Councillor Twinney
    Seconded by:Councillor Woodhouse
    1. That the Appointment Committee recommend to Council that the Accessibility Advisory Committee Terms of Reference be amended to increase their membership by 1, for a total of 9 members.
    Carried
  • Moved by:Councillor Broome
    Seconded by:Councillor Morrison
    1. That By-law 2020-54 be enacted.
    Carried
  • Moved by:Councillor Kwapis
    Seconded by:Councillor Woodhouse

    2. That By-law 2020-55 be enacted.

    Carried

    Councillor Twinney took no part in the discussion or vote on the foregoing matter due to a declared conflict.


None.

Mayor Taylor advised there was no requirement for a Closed Session.

14.1
Special Committee of the Whole - Electronic Meeting (Closed Session) Minutes of September 29, 2020
 

  • Moved by:Councillor Kwapis
    Seconded by:Councillor Woodhouse
    1. That the Special Committee of the Whole - Electronic Meeting (Closed Session) Minutes of September 29, 2020 be approved.
    Carried

14.1.1
Property in Ward 5
 

A trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization, as per Section 239 (2)(i) of the Municipal Act, 2001.

  • Moved by:Councillor Kwapis
    Seconded by:Councillor Bisanz
    1. That the verbal update regarding a Property in Ward 5 be received.
    Carried

14.2
Committee of the Whole - Electronic Meeting (Closed Session) Minutes of October 5, 2020
 

  • Moved by:Councillor Woodhouse
    Seconded by:Councillor Morrison
    1. That the Committee of the Whole - Electronic Meeting (Closed Session) Minutes of October 5, 2020 be approved.
    Carried

14.2.1
Heritage Appeal Matter - Property in Ward 2
 

[Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board, as per Section 239 (2)(e) of the Municipal Act, 2001.]

  • Moved by:Councillor Kwapis
    Seconded by:Councillor Broome
    1. That the Closed Session Staff Report regarding the Heritage Appeal Matter - Property in Ward 2 dated October 5, 2020 be received; and,
    2. That the recommendations in the Closed Session Staff Report regarding the Heritage Appeal Matter - Property in Ward 2 dated October 5, 2020 be adopted.
    Carried

14.2.2
Local Planning Appeal Matter - Property in Ward 5
 

[Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board, as per Section 239 (2)(e) of the Municipal Act, 2001.]

  • Moved by:Councillor Kwapis
    Seconded by:Councillor Morrison
    1. That the Closed Session Staff Report regarding the Local Planning Appeal Matter - Property in Ward 5 dated October 5, 2020 be received; and,
    2. That the recommendations within the Closed Session Report regarding the Local Planning Appeal Matter - Property in Ward 5 dated October 5, 2020 be adopted.
    Carried

14.3
Draft Minutes of October 6, 2020 Appointment Committee Meeting
 

14.3.1
Applications to the Newmarket Accessibility Advisory Committee (AAC) (1 vacant position)
 

[Personal matters about an identifiable individual, including municipal or local board employees, as per Section 239 (2) (b) of the Municipal Act, 2001.]

  • Moved by:Councillor Twinney
    Seconded by:Councillor Morrison
    1. That the following individuals be appointed to the Accessibility Advisory Committee:

      • Allen Matrosov
      • Huma Tahir
    Carried

14.3.2
Applications to the Anti-Black Racism Task Force (Up to 10 vacant positions)
 

[Personal matters about an identifiable individual, including municipal or local board employees, as per Section 239 (2) (b) of the Municipal Act, 2001.]

  • Moved by:Councillor Twinney
    Seconded by:Councillor Broome
    1. That the following individuals be appointed to the Anti-Black Racism Task Force:
      • Lori-Anne Beckford
      • Claudius Brown
      • Holly Douglass
      • Gavin Gunter
      • Nadia Hansen
      • Glenn Marais
      • Gary Miranda
      • Opiyo Oloya
      • Maxine Gordon-Palomino
      • Kimberley Roach
    Carried

14.3.3
Applications to the Appeal Committee (1 vacant position)
 

[Personal matters about an identifiable individual, including municipal or local board employees, as per Section 239 (2) (b) of the Municipal Act, 2001.]

  • Moved by:Councillor Kwapis
    Seconded by:Councillor Woodhouse
    1. That Rex Taylor be appointed to the Appeal Committee.
    Carried

14.3.4
Applications for the Elman W. Campbell Museum Board (1 vacant position)
 

[Personal matters about an identifiable individual, including municipal or local board employees, as per Section 239 (2) (b) of the Municipal Act, 2001.]

  • Moved by:Councillor Morrison
    Seconded by:Councillor Twinney
    1. That Cathie Searle be appointed to the Elman W. Campbell Museum Board.
    Carried

14.3.5
Applications to the Property Standards Committee (1 vacant position)
 

[Personal matters about an identifiable individual, including municipal or local board employees, as per Section 239 (2) (b) of the Municipal Act, 2001.]

  • Moved by:Councillor Broome
    Seconded by:Councillor Bisanz
    1. That Tom Granat be appointed to the Property Standards Committee.
    Carried
  • Moved by:Councillor Morrison
    Seconded by:Councillor Broome
    1. That By-law 2020-56 be enacted.
    Carried
  • Moved by:Councillor Kwapis
    Seconded by:Councillor Twinney
    1. That the meeting be adjourned at 4:12 PM.
    Carried
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