Newmarket Public Library Board

Minutes

Meeting #:
Date:
Time:
-
Location:
Newmarket Public Library Boardroom
Newmarket Public Library
438 Park Avenue
Newmarket ON L3Y 1W1
Members Present:
  • Darcy McNeill, Chair
  • Jane Twinney, Vice Chair
  • Darryl Gray
  • Leslee Mason
  • Victor Woodhouse
Members Absent:
  • Kelly Broome
  • Art Weis
Staff Present:
  • Linda Peppiatt, Deputy CEO
  • Todd Kyle, CEO
  • Lianne Bond, Administrative Coordinator

​​


The Chair called the meeting to order at 5:44 pm.

  • Motion20-02-93
    Moved byDarryl Gray
    Seconded byVictor Woodhouse

    That items 1.1 to 1.3 be adopted as presented.

    Carried

None were declared.

Board members were invited to join the Library during the Newmarket Chamber of Commerce Home and Life Style show being held April 3rd to 5th.

  • Motion20-02-94
    Moved byLeslee Mason
    Seconded byDarryl Gray

    That Consent Agenda items 3.1 to 3.3 be approved and adopted as presented.

    Carried

Preliminary results received so far from the Bridge Technology Services Assessment Toolkit were reviewed by the Board.  The Toolkit provides data on the use and outcomes of technology services offered by public library systems.

  • Motion20-02-95
    Moved byLeslee Mason
    Seconded byVictor Woodhouse

    That the Library Board receive the report on Bridge Toolkit preliminary results.

    Carried

An update on the implementation of changes to borrowing and revised Membership and Borrowing policy to incorporate the changes were reviewed.

  • Motion20-02-96
    Moved byDarcy McNeill
    Seconded byJane Twinney

    That the Library Board receive the report on Update to Reducing Barriers to Borrowing;

    And That the Library Board approved the Membership and Borrowing Policy as drafted.

    Carried

The Action List was reviewed by the Board.

  • Motion20-02-97
    Moved byLeslee Mason
    Seconded byVictor Woodhouse

    That the Library Board receive the Action List as presented.

    Carried

Considerations to undertake strategic planning was discussed by the Board.  As part of the exercise would include future service delivery, the Board directed the CEO to draft a communication to Town of Newmarket Council requesting that The planned future service delivery study be expedited. 

  • Motion20-02-98
    Moved byVictor Woodhouse
    Seconded byDarryl Gray

    That the Library Board receive the report on Strategic Planning Considerations;

    And That the CEO bring back to the Library Board strategic planning options and estimated costs.

    Carried
  • Motion20-02-99
    Moved byLeslee Mason
    Seconded byVictor Woodhouse

    That the Library Board direct the CEO to draft a letter to share with the Board a communication to Town of Newmarket Council on moving forward the Library's strategic priorities and service delivery for medium and long-term planning.

    Carried
  • Motion20-02-100
    Moved byJane Twinney
    Seconded byDarryl Gray

    That the Library Board move into Closed Session at 6:55 pm to discuss advice that is subject to solicitor-client privilege.

    Carried
  • Motion20-02-101
    Moved byJane Twinney
    Seconded byVictor Woodhouse

    That the Library Board move out of Closed Session at 7:10 pm.

    Carried
  • Motion20-02-102
    Moved byDarryl Gray
    Seconded byLeslee Mason

    That the Library Board receive the solicitor-client report and proceed with the recommendations from the legal advice.

    Carried
  • Motion20-02-103
    Moved byDarryl Gray
    Seconded byJane Twinney

    That there being no further business the meeting adjourn at 7:11 pm.

    Carried