Town of Newmarket
Agenda
Council - Electronic

Meeting #:
Date:	Monday, November 23, 2020
Time:	1:00 P.m. - 6:00 P.m.
Location:	Streamed live from the Municipal Offices 395 Mulock Drive Newmarket, ON L3Y 4X7

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1.

Public Notice

At this time, the Municipal Offices remain closed to the public. This meeting will be streamed live at newmarket.ca/meetings.

Public Input

Individuals who wish to submit input to Council in relation to an item on this agenda have the following options available.

1. Email your correspondence to by end of day on Sunday, November 22, 2020. Written correspondence received by this date will form part of the public record; or,
2. Make a live remote deputation by joining the virtual meeting using the Town's videoconferencing software and verbally provide your comments over video or telephone. To select this option, you are strongly encouraged to pre-register by emailing your request and contact information to .

2.

Additions & Corrections to the Agenda

Note: Additional items are marked by an asterisk*.

3.

Conflict of Interest Declarations

4.

Public Hearing Matter(s)

How to get involved with planning applications (item 4.1)

Newmarket Council will not be making any final decisions at this meeting in relation to item 4.1, all written and verbal comments will be given to Planning staff to consider in a future report. A report will then be provided to Council at a future Committee of the Whole or Council Meeting.

Residents are encouraged to get involved in the public planning process by submitting written comments or participating in a live deputation through video conferencing during the meeting. To learn more about how to get involved, please email and include your contact information (name and phone number).

4.1

Official Plan Amendment and Zoning By-law Amendment - 201 Davis Drive

Note: Nick Pileggi, Macaulay Shiomi Howson Ltd., will be in attendance to provide a presentation on this matter.
The Notice of Statutory Public Meeting has been attached for information purposes only.

4.1.1

Correspondence - Howard Friedman, HBR Planning Centre

4.1.2

Correspondence - James and Agnes Wagstaff

4.1.3

Correspondence - Claudia Gligor

4.1.4

Correspondence - Gerald Fox

5.

Presentations & Recognitions

6.

Deputations

7.

Minutes

7.1

Council - Electronic Meeting Minutes of November 2, 2020

• 1. That the Council - Electronic Meeting Minutes of November 2, 2020 be approved.

8.

Reports by Regional Representatives

9.

Consent Items and Recommendations from Committees 

9.1

Special Committee of the Whole - Electronic Meeting Minutes of November 9, 2020

Note: This meeting dealt with Fiscal Strategy - Next Steps and the 2021 Preliminary Draft Tax-Supported Operating Budget.

• 1. That the Special Committee of the Whole - Electronic Meeting Minutes of November 9, 2020 be received and the recommendations noted within be adopted.

9.1.1

Presentation - Fiscal Strategy - Next Steps

Note: See sub-item 9.1.3 below.

9.1.2

Presentation - 2021 Preliminary Draft Tax-Supported Operating Budget

Note: See sub-item 9.1.4 below.

9.1.3

Fiscal Strategy - Next Steps

• 1. That the presentation provided by the Director of Financial Services/Treasurer regarding Fiscal Strategy - Next Steps be received; and, 
  2. That the report entitled Fiscal Strategy – Next Steps dated November 9, 2020 be received; and,
  3. That Council endorse the implementation plan for the Fiscal Strategy as outlined in this report; and,
  4. That the Treasurer be authorized and directed to do all things necessary to give effect to this resolution.

9.1.4

2021 Preliminary Draft Tax-Supported Operating Budget

• 1. That the presentation provided by the Director of Financial Services regarding the 2020 Preliminary Draft Tax-Supported Operating Budget be received; and,
  2. That the report entitled 2021 Preliminary Draft Tax-Supported Operating Budget Report dated November 9, 2020 be received; and,
  3. That subject to any additional direction from Committee, that the proposed budget be incorporated into the Draft Budgets to be presented to Committee of the Whole on December 7, 2020; and,
  4. That Staff report back to Council with an additional option to reduce the 2021 tax increase by 1%; and,
  5. That the Treasurer be authorized and directed to do all things necessary to give effect to this resolution.

9.2

Committee of the Whole - Electronic Meeting Minutes of November 16, 2020

• 1. That the Committee of the Whole - Electronic Meeting Minutes of November 16, 2020 be received and the recommendations noted within be adopted.

9.2.1

Remote Deputation - Proposed Trail from Yonge Street to Rita's Avenue

• 1. That the remote deputation provided by Melanie Bell regarding the Proposed Trail from Yonge Street to Rita's Avenue be received. 

9.2.2

Amendments to Marianneville Inflow and Infiltration Reduction Agreement and Shining Hill Up-Fronting Servicing Allocation Agreement

• 1. That the report entitled Amendments to Marianneville Inflow and Infiltration (I&I) Reduction Agreement and Shining Hill Servicing Allocation Agreement dated November 16, 2020 be received; and,
  2. That Council authorize the Commissioner of Development and Infrastructure Services to amend the tri-party agreement made between the Regional Municipality of York, Town of Newmarket and Marianneville Developments Limited to include added lands and revised servicing capacity limits through I&I reduction as described in this report; and,
  3. That Council delegate the authority to the Commissioner of Development and Infrastructure Services to make future amendments to the tri-party agreement made between the Regional Municipality of York, Town of Newmarket and Marianneville Developments Limited and provide a briefing to Council on the nature of the amendment(s); and,
  4. That Council authorize the Commissioner of Development and Infrastructure Services to amend the agreement made between the Town of Newmarket and 16250 Yonge Street Inc. and Shining Hill (St. John’s) Inc. by extending the repayment deadline from December 1, 2020 to December 1, 2021; and,
  5. That this report be forwarded to the Regional Municipality of York, Marianneville Developments Limited, 16250 Yonge Street Inc. and Shining Hill Homes (St. John’s) Inc.; and,
  6. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

9.2.3

Q3 Operating, Capital, Water and Wastewater, Stormwater and Investment Summary

• 1. That the report entitled Q3 Operating, Capital, Water and Wastewater, Stormwater and Investment Summary Report dated November 16, 2020 be received; and,
  2. That changes to the 2020 capital program, and additions to the 2021 capital program be made as detailed in this report; and,
  3. That staff be authorized and directed to do all things necessary to give effect to this resolution.

9.2.4

Proposed Trail from Yonge Street to Rita's Avenue

• 1. That the correspondence provided by Glen and Erlinda Sparkes regarding the Proposed Trail from Yonge Street to Rita's Avenue be received; and,
  2. That the report entitled Proposed Trail from Yonge Street to Rita’s Avenue dated November 16, 2020 be received; and,
  3. That the location of the existing trail and sidewalk connections as outlined in this report (Option 3) be approved as an alternative to a connection from Rita’s Avenue to Yonge Street through the conveyed lands as previously presented (Options 1 and 2); and,
  4. That the budget necessary to complete the improvements to the existing trail be considered as part of future budget considerations; and
  5. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

9.2.4.1

Correspondence - Glen and Erlinda Sparkes

9.2.5

Asset Naming Recommendation - Frank Williams

• 1. That the report entitled Asset Naming Recommendation – Frank Williams Park dated November 16, 2020 be received; and,
  2. That staff be directed to formally name the park Frank Williams Park (currently known as Poppy Lane Park) and advise the Crosby family who requested consideration of this naming opportunity; and,
  3. That staff plan a park naming ceremony for spring of 2021; and,
  4. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

9.2.6

Updated Amendments to the Administrative Monetary Penalty System

• 1. That the report entitled Updated Amendments to the Administrative Monetary Penalty System dated November 16, 2020 be received; and,
  2. That Council amend AMPS By-law 2019-62; and,
  3. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

9.2.7

Service Delivery Responses in line with Provincial Covid-19 Guidelines

• 1. That the report entitled Service Delivery Responses in line with Provincial Covid-19 Responses dated November 16, 2020 be received; and,
  2. That the recommendations included within the context of the report be approved, recognizing that budget impacts can be further examined through the budget process; and,
  3. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

9.2.8

Item 6.3 from the draft Central York Fire Service - Joint Council Committee meeting minutes of November 3, 2020: By-Law Authorizing Participation in the Province of Ontario Mutual Aid Plan

• 1. That Fire Services Report JCC-2020-09 be received for information; and,
  2. That Council enact a By-Law to authorize the participation of Central York Fire Services in the Province of Ontario Mutual Aid Plan.

9.2.9

Central York Fire Services – Joint Council Committee Meeting Minutes of September 1, 2020 and October 13, 2020

• 1. That the Central York Fire Services – Joint Council Committee Meeting Minutes of September 1, 2020 and October 13, 2020 be received. 

9.2.10

Audit Committee Meeting Minutes of July 14, 2020

• 1. That the Audit Committee Meeting Minutes of July 14, 2020 be received.

9.2.11

Main Street District Business Improvement Area Board of Management Meeting Minutes of March 11, 2020 and September 16, 2020

• 1. That the Main Street District Business Improvement Area Board of Management Meeting Minutes of March 11, 2020 and September 16, 2020 be received.

9.2.12

Newmarket Public Library Board Meeting Minutes of September 16, 2020

• 1. That the Newmarket Public Library Board Meeting Minutes of September 16, 2020 be received. 

9.2.13

New Business - COVID-19 Pandemic Financial Relief

• Whereas staff reported on Financial Relief Measures due to COVID-19 Pandemic in staff report 2020-28, and Council adopted these measures on April 27, 2020; and,

  Whereas Council has waived penalty and interest charges on property tax accounts until January 1, 2021; and,

  Whereas the COVID-19 Pandemic continues to create financial challenges for residents; and,

  Whereas an extension of the Financial Relief Measures until January 31, 2021 may provide interim support to residents; and,

  Whereas this matter is time sensitive due to notification requirements to affected residents seeking financial relief under the Town’s current program; and,

  Now therefore be it resolved that the Council of the Corporation of the Town of Newmarket:

  1. That staff be directed to present financial impacts to the Town regarding waiving penalty and interest charges for an additional month, and that this information be presented to Committee of the Whole on December 7, 2020 for consideration as part of the 2021 budget process.

9.3

Council Workshop - Electronic Meeting Minutes of November 17, 2020

Note: This meeting dealt with an Educational Session regarding the Southwest Quadrant of Town and Surrounding Lands.

• 1. That the Council Workshop - Electronic Meeting Minutes of November 17, 2020 be received.

10.

By-laws

2020-59 A By-law to appoint Deputy Fire Chiefs and an Assistant Deputy Fire Chief for the amalgamated fire and emergency services department, Central York Fire Services
2020-60 A By-Law Authorizing Participation in the Region of York Mutual Aid Program
2020-61 A By-law to amend By-law 2019-62 being a By-law to implement an Administrative Monetary Penalty System in the Town of Newmarket

• 1. That By-laws 2020-59, 2020-60, and 2020-61 be enacted.

11.

Notices of Motions

12.

Motions Where Notice has Already been Provided

13.

New Business

14.

Closed Session (if required)

14.1

Council - Electronic Meeting (Closed Session) Minutes of November 2, 2020

• 1. That the Council - Electronic Meeting (Closed Session) Minutes of November 2, 2020 be approved.

14.2

Items from Committee of the Whole - Electronic Meeting Minutes of November 16, 2020

14.2.1

Audit Committee Meeting (Closed Session) Minutes of July 14, 2020

• 1. That the Audit Committee Meeting (Closed Session) Minutes of July 14, 2020 be received.

14.2.2

Asset Naming Recommendation - Frank Williams

Personal matters about an identifiable individual, including municipal or local board employees as per Section 239 (2) (b) of the Municipal Act, 2001.

15.

Confirmatory By-law

2020-62 A By-law to Confirm the Proceedings of the November 23, 2020 Council meeting

• 1. That By-law 2020-62 be enacted.

16.

Adjournment