OPEN FORUM 6:45 P

Additions & Corrections to the Agenda

 

 

Additional items to this Agenda are shown under the Addendum header.

 

Declarations of Pecuniary Interest

 

Presentations & Recognitions

 

1.

PowerPoint Presentation by Ms. Sharon Sterling, Director, Transportation Planning, WSP Canada Inc. regarding Hospital Area Parking Review. (Related to Item 5)

p. 1

 

2.

RESCHEDULED TO APRIL 18, 2016 - Mr. Paul Ferguson, President, Newmarket-Tay Power to address the Committee regarding CustomerFirst Shareholding.

 

 

3.

RESCHEDULED TO APRIL 18, 2016 - Mr. Paul Ferguson, President, Newmarket-Tay Power to address the Committee regarding Ontario Energy Board Scorecard.

 

 

4.

PowerPoint Presentation by the Director of Legislative Services/Town Clerk and the Manager of Customer Services regarding 'Customer Complaint Policy'. (Related to Item 6)

 

Presentation to be distributed when available.

 

 

Deputations

 

Consent Items (Items # 5 to 31)

 

5.

Development and Infrastructure Services Report - Engineering Services 2016-17 dated March 2, 2016 regarding Hospital Area Parking Review.

 

The Commissioner of Development and Infrastructure Services and the Director of Engineering Services recommend:

 

a) THAT Development and Infrastructure Services Report - Engineering Services 2016-17 dated March 2, 2016 entitled 'Hospital Area Parking Review' be received and the following recommendations be adopted:

i) THAT the Strategic Action Plan contained in Appendix A of this report be implemented to address parking issues in the Southlake Regional Health Centre area;

 

ii) AND THAT a copy of this report and the Council Extract and the WSP report be forwarded to representatives of Southlake Regional Health Centre for their review and coordination with Town staff.

p. 22

 

6.

Joint Community Services - Customer Services and Corporate Services - Legislative Services Report 2016-03 dated March 9, 2016 regarding 'Customer Complaint Policy'.

 

The Commissioner of Community Services, the Acting Commissioner of Corporate Services, the Director of Legislative Services and the Manager of Customer Services recommend:

 

a) THAT Joint Community Services - Customer Services and Corporate Services - Legislative Services Report 2016-03 dated March 9, 2016 regarding 'Customer Complaint Policy' be received and the following recommendation be adopted:

 

i) THAT Council adopt Policy No. CORP.1-10 'Customer Complaint Policy' (attached as Appendix A).

p. 26

 

7.

Corporate Services Report - Legislative Services 2016-08 dated March 8, 2016 regarding Regional Municipality of York - Road Rehabilitation Program (Noise By-law Exemption).

 

The Acting Commissioner of Corporate Services, the Director of Legislative Services and the Supervisor of By-law Enforcement recommend:

 

a) THAT Corporate Services Report - Legislative Services 2016-08 dated March 8, 2016 regarding Regional Municipality of York - Road Rehabilitation Program Request for Exemption from the Noise By-law be receied and the following recommendations be adopted:

 

i) THAT a by-law to exempt the Regional Municipality of York from the Noise By-law (2004-94) be enacted to facilitate their road rehabilitation program on Prospect Street in the Town of Newmarket for a period from April 11, 2016 to June 10, 2016 between the hours of 8:00 p.m. to 10:00 p.m. Monday through Saturday;

 

ii) AND THAT the Regional Municipality of York notify area residents one week prior to the start of the work.

p. 37

 

8.

Joint Community Services Report - Economic Development, Recreation and Culture, Development and Infrastructure Services Public Works Services, Corporate Services - Legislative Services 2016-10 dated March 2, 2016 regarding the Town of Newmarket Food Truck Program.

 

The Commissioners of Community Services, Development and Infrastructure Services and Corporate Services and the Director of Recreation and Culture, Public Works Services and the Supervisor of By-law Enforcement recommend:

 

a) THAT Community Services Report - Economic Development, Community Services - Recreation and Culture, Development and Infrastructure Services - Public Works and Corporate Services - Legislative Services Joint Report 2016-10 dated March 2, 2016 regarding the Town of Newmarket Food Truck Program be received and the following recommendations be adopted:

 

i) THAT effective in 2016, the Town issue an annual Request for Proposals for annual licenses for up to two food trucks at Fairy Lake Parking Lot # 1 and up to two food trucks along Cane Parkway adjacent to Fairy Lake Park (see Attachment A and B for specific locations);

 

ii) AND THAT in follow-up to his February 1, 2016 Committee of the Whole deputation, Mr. Andrew Tedford - Wickedly Sinful Truck Eats and Sweets be informed of Council direction with respect to this report.

p. 41

 

9.

Joint Community Services - Recreation and Culture, Development and Infrastructure Services - Public Works Services, Engineering Services, Corporate Services - Finance Report 2016-11 dated March 2, 2016 regarding Implementation Plan - Future Facilities and Land Use.

 

The Commissioners of Community Services, Development and Infrastructure Services, Corporate Services and the Directors of Recreation and Culture, Public Works Services and Engineering Services recommend:

 

a) THAT Joint Community Services - Recreation and Culture, Development and Infrastructure Services - Public Works Services, Engineering Services, Corporate Services - Finance Report 2016-11  dated March 2, 2016 regarding Implementation Plan - Future Facilities and Land Use be received and the following recommendations be adopted:

 

i) THAT Phase 2 of the Recreation Playbook Implementation Plan be approved as outlined in the report, with public consultation done as part of applicable design processes;

 

 

ii) AND THAT Phase 3 of the Recreation Playbook Implementation Plan be shared with the community through a public consultation process;

 

iii) AND THAT Council and the Newmarket Library Board conduct a facilitated Joint Planning Workshop in Q3, 2016 to explore future library considerations;

 

iv) AND THAT future Council Workshops be done to consider specific uses and negotiation strategies on potential property acquisitions, as outlined in the report.

p. 47

 

10.

Corporate Services Report - Legal Services 2016-02 dated March 9, 2016 regarding the Review and Update of Delegation By-law 2007-114.

 

The Acting Commissioner of Corporate Services and the Director of Legal Services/Municipal Solicitor recommend:

 

a) THAT Corporate Services Report - Legal Services 2016-*2 dated March 9, 2016 regarding the Review and Update of Delegation By-law 2007-114 be received and the following recommendations be adopted:

 

i) THAT subject to Council comments and suggestions to staff regarding the matters contained in the draft revised Delegation By-law, that staff be directed to bring forward the updated Delegation By-law substantially in the form attached as 'Appendix A' to Council for adoption;

 

ii) AND THAT the revised, approved Delegation By-law be updated from time to time to reflect new areas of delegated authority.

p. 55

 

11.

Development and Infrastructure Services Report - Engineering Services 2016-09 dated February 10, 2016 regarding 955-995 Mulock Drive, Application for Official Plan Amendment, Zoning By-law Amendment, Draft Plan of Subdivision - Lorne Park Gardens Inc. - Letter Received from YRSCC 969 and YRCC 944.

 

The Commissioner of Development and Infrastructure Services and the Director of Engineering Services recommend:

 

a) THAT Development and Infrastructure Services Report - Engineering Services 2016-09 dated February 10, 2016 regarding the letter received from YRSCC 969 and YRCC 944 with respect to the Application for Official Plan Amendment, Zoning By-law Amendment and Draft Plan of Subdivision for Lorne Park Gardens Inc. located at 955-995 Mulock Drive be received and the following recommendations be adopted:

 

 

 

i) THAT the Town not consider assuming responsibility for maintenance of the storm sewer system located within the YRSCC 969 and YRCC 944 lands;

 

ii) AND THAT Ms. Wendy Gamoyda, President of YRSCC 969 and Mr. Scott Stewart, President of YRCC 944 be notified of this action.

p. 96

 

12.

Development and Infrastructure Services Report - Engineering Services 2016-11 dated March 1, 2016 regarding Cedar Manor Residential Subdivision Phase 2 Request for Final Acceptance and Assumption.

 

The Commissioner of Development and Infrastructure Services and the Director of Engineering Services recommend:

 

a) THAT Development and Infrastructure Services Report - Engineering Services 2016-11 dated March 1, 2016 regarding the Final Acceptance and Assumption of Underground Works be received and the following recommendations be adopted:

 

i) THAT the request for Final Acceptance and Assumption of Underground Works of the Cedar Manor Residential Subdivision, Phase 2, 65M-4340 as shown on the attached map, be finally accepted and assumed by the Town;

 

ii) AND THAT Mr. Mauro Baldassarra of Cedar Manor Home Corp. and Mr. Angelo A. Maurizio, P. Eng., of Schaeffers Consulting Engineers Ltd. be notified of these recommendations.

p. 103

 

13.

Development and Infrastructure Services Report - Engineering Services 2016-13 dated March 1, 2016 regarding Cedar Manor Residential Subdivision Phase 3 Request for Final Acceptance and Assumption.  

 

The Commissioner of Development and Infrastructure Services and the Director of Engineering Services recommend:

 

a) THAT Development and Infrastructure Services Report - Engineering Services 2016-13 dated March 1, 2016 regarding the Final Acceptance and Assumption of Underground Works be received and the following recommendations be adopted:

 

i) THAT the Request for Final Acceptance and Assumption of Underground Works of the Cedar Manor Residential Subdivision, Phase 3 as shown on the attached map, be finally accepted and assumed by the Town;

 

 

 

ii) AND THAT Mr. Mauro Baldassarra of Cedar Manor Home Corp., and Mr. Angelo A. Maurizio, P. Eng., of Schaeffers Consulting Engineers Ltd. be notified of these recommendations.

p. 107

 

14.

Development and Infrastructure Services Report - Engineering Services 2016-12 dated February 22, 2016 regarding Servicing Extension Agreement (By-law 2001-102).

 

The Commissioner of Development and Infrastructure Services and the Director of Engineering Services recommend:

 

a) THAT Development and Infrastructure Services Report - Engineering Services 2016-12 dated February 22, 2016 regarding Servicing Extension Agreement (By-law 2001-102) be received and the following recommendations be adopted:

 

i) THAT staff be authorized to work with the Town of East Gwillimbury to complete a servicing justification study to assess the impact on the existing Newmarket sanitary sewer system of extending servicing beyond the lands identified in the 'Servicing Extension Agreement' (By-law 2001-102), in order to service East Gwillimbury's Highway 404 Employment Lands to meet immediate needs;

 

ii) AND THAT the Town of East Gwillimbury engages the Town of Newmarket's Engineering Consultant, WSP, currently undertaking the Town's 'Water/Wastewater Master Planning Study' to complete a servicing justification study, at their sole cost and to the satisfaction of the Town;

 

iii) AND THAT subject to the recommendations in the servicing justification study that the Servicing Extension Agreement be amended accordingly;

 

iv) AND THAT the CAO, Town of East Gwillimbury be notified of this action by the Clerk.

p. 111

 

15.

Development and Infrastructure Services Report - Engineering Services 2016-15 dated March 4, 2016 regarding Amendments to the Parking By-law 1993-62 - Alex Doner Drive.

 

The Commissioner of Development and Infrastructure Services and the Director of Engineering Services recommend:

 

a) THAT Development and Infrastructure Services Report - Engineering Services 2016-15 dated March 4, 2016 regarding Amendments to the Parking By-law 1993-62 - Alex Doner Drive be received and the following recommendations be adopted:

i) THAT Schedule X (No Parking) of the Parking By-law 1993-62, as amended, be further amended by deleting the following:

 

The south side of Alex Doner Drive between #302 and #334 - prohibited time - anytime.

 

ii) AND THAT the necessary By-law be prepared and submitted to Council for its approval.

p. 116

 

16.

Development and Infrastructure Services Report - Engineering Services 2016-18 dated March 4, 2016 regarding Amendments to the Parking By-law 1993-62 - Walter Avenue.

 

The Commissioner of Development and Infrastructure Services and the Director of Engineering Services recommend:

 

a) THAT Development and Infrastructure Services Report - Engineering Services 2016-18 dated March 4, 2016 regarding Amendments to the Parking By-law 1993-62 - Walter Avenue be received and the following recommendations be adopted:

 

i) THAT Schedule X (No Parking) of the Parking By-law 1993-62, as amended, be further amended by deleting the following:

 

Both Sides of Walter Avenue between Newbury Drive to north limit - prohibited times - anytime

 

ii) AND THAT Schedule X (No Parking) of the Parking By-law 1993-62, as amended, be further amended by adding the following:

 

North Side of Walter Avenue between Newbury Road and #48 Walter Avenue - prohibited times – anytime

 

West Side of Walter Avenue between Barbara Road and Cardinal Crescent - prohibited times - anytime

 

iii) AND THAT the necessary By-law be prepared and submitted to Council for its approval.

p. 119

 

17.

Development and Infrastructure Services - Planning and Building Services Report 2016-10 dated March 10, 2016 regarding Application for Official Plan Amendment and Zoning By-law Amendment - 16333 Leslie Street.

 

 

The Commissioner of Development and Infrastructure Services and the Director of Planning and Building Services recommend:

 

a) THAT Development and Infrastructure Services - Planning and Building Services Report 2016-10 dated March 10, 2016 regarding Application for Official Plan Amendment and Zoning By-law Amendment be received and the following recommendations be adopted:

 

i) THAT the Application for Official Plan Amendment and Zoning By-law Amendment, as submitted by 724903 Ontario Inc. for lands being composed of Block 102, Plan 65M-3963, municipally known as 16333 Leslie Street be referred to a public meeting;

 

ii) AND THAT following the public meeting, issues identified in this report, together with comments of the public, Committee, and those received through the agency and departmental circulation of the application be addressed by staff in a comprehensive report to the Committee of the Whole, if required;

 

iii) AND THAT Ms. Janice A. Robinson, Goldberg Group, 2098 Avenue Road, Toronto, ON M5M 4A8 be notified of this action.

p. 123

 

18.

Newmarket Public Library Board Minutes of January 20, 2016.

 

The Newmarket Public Library Board recommends:

 

a) THAT the Newmarket Public Library Board Minutes of January 20, 2016 be received.

p. 134

 

19.

Main Street District Business Improvement Area Board of Management Minutes of January 19, 2016.

 

The Main Street District Business Improvement Area Board of Management recommends:

 

a) THAT the Main Street District Business Improvement Area Board of Management Minutes of January 19, 2016 be received.

p. 138

 

20.

New Business Item of the Main Street District Business Improvement Area Board of Management Minutes of January 19, 2016 regarding cellular service.

 

The Operational Leadership Team recommends:

 

a) THAT the following be referred to staff.

 

The Main Street District Business Improvement Area Board of Management recommends to Council:

 

a) THAT the Main Street District Business Improvement Area Board of Management requests the Town of Newmarket staff investigate the feasibility of improved cellular phone coverage and extension of Wi-Fi network service in the downtown core.

p. 145

 

21.

Newmarket Environmental Advisory Committee Minutes of December 9, 2015.

 

The Newmarket Environmental Advisory Committee recommends:

 

a) THAT the Newmarket Environmental Advisory Committee Minutes of December 9, 2015 be received.

p. 146

 

22.

Newmarket Downtown Development Committee Minutes of November 27, 2015.

 

The Newmarket Downtown Development Committee recommends:

 

a) THAT the Newmarket Downtown Development Committee Minutes of November 27, 2015 be received.

p. 149

 

23.

Joint Newmarket Downtown Development Committee and Lower Main Street South Heritage Conservation District Advisory Group Minutes of November 27, 2015.

 

The Joint Newmarket Downtown Development Committee and Lower Main Street South Heritage Conservation District Advisory Group recommend:

 

a) THAT the Joint Newmarket Downtown Development Committee and Lower Main Street South Heritage Conservation District Advisory Group Minutes of November 27, 2015 be received.

p. 153

 

24.

Accessibility Advisory Committee Minutes of January 21, 2016 and March 10, 2016.  

 

The Accessibility Advisory Committee recommends:

 

a) THAT the Accessibility Advisory Committee Minutes of January 21, 2016 and March 10, 2016 be received.

p. 156

 

25.

Item 1 of the Accessibility Advisory Committee Minutes of March 10, 2016.

 

The Accessibility Advisory Committee recommends:

a) THAT the Town of Newmarket enter into an agreement with the City of Vaughan for the provision of accessible taxicab services;

 

i) AND THAT the Accessibility Advisory Committee work with Town staff to develop a communication and marketing plan.

p. 163

 

26.

Central York Fire Services - Joint Council Committee Minutes of November 3, 2015.

 

The Central York Fire Services - Joint Council Committee recommend:

 

a) THAT the Central York Fire Services - Joint Council Committee Minutes of November 3, 2015 be received.

p. 164

 

27.

Central York Fire Services - Joint Council Committee (Closed Session) Minutes of November 3, 2015.

 

The Central York Fire Services - Joint Council Committee recommends:

 

a) THAT the Central York Fire Services - Joint Council Committee (Closed Session) Minutes of November 3, 2015 be received.

 

 

28.

Correspondence dated February 27, 2016 from Mr. Jack Hurst, President, Triton Sales & Marketing Inc. requesting proclamation of April 4 to 17, 2016 as 'Stop the Illegal and Illicit Trade of Wildlife in York Region Weeks' in the Town of Newmarket.

 

Recommendations:

 

a) THAT the correspondence by Mr. Jack Hurst, President, Triton Sales & Marketing Inc. be received; 

 

i) AND THAT the Town of Newmarket proclaim April 4 to 17, 2016 as 'Stop the Illegal and Illicit Trade of Wildlife in York Region Weeks';

 

ii) AND THAT the proclamation be advertised in the Town Page advertisement and on the Town's website www.newmarket.ca

p. 169

 

29.

Correspondence dated March 6, 2016 from Ms. Marilyn McIvor on behalf of Senator Nancy Greene Raine requesting proclamation of Saturday, June 4, 2016 as 'National Health and Fitness Day' in the Town of Newmarket.

 

 

 

Recommendations:

 

a) THAT the correspondence from Ms. Marilyn McIvor on behalf of Senator Nancy Greene Raine be received and the following recommendations be adopted:

 

i) THAT the Town of Newmarket proclaim Saturday, June 4, 2016 as 'National Health and Fitness Day';

 

ii) AND THAT the proclamation be advertised in the Town Page advertisement and on the Town's website www.newmarket.ca

p. 173

 

30.

Correspondence dated February 9, 2016 from Mr. Jason Hagan, LAS Program Manager, Association of Municipalities of Ontario requesting support of resolution regarding 'Prudent Investor Standard'.

 

Recommendation:

 

a) THAT the correspondence from Mr. Jason Hagan, LAS Program Manager, Association of Municipalities of Ontario requesting support of resolution regarding 'Prudent Investor Standard' be received.

p. 176

 

31.

List of Outstanding Matters.

 

Recommendation:

 

a) THAT the List of Outstanding Matters be received.

p. 178

 

Action Items

 

Reports by Regional Representatives

 

Notices of Motion

 

Motions

 

New Business

 

Closed Session (if required)

 

 

 

 

Public Hearing Matters - 7:00 p.m.

 

32.

Development and Infrastructure Services Report - Planning and Building Services Report 2016-08 dated February 11, 2016 and related Council Extract, Public Meeting Notice regarding Application for Official Plan Amendment and Zoning By-law Amendment - 429 and 445 Harry Walker Parkway South.

p. 185

 

33.

Development and Infrastructure Services Report - Planning and Building Services Report 2016-04 dated January 21, 2016 and related Council Extract, Public Meeting Notice regarding Application for Official Plan and Zoning By-law Amendment - 260 Eagle Street.

p. 195

 

Addendum (Additions and Corrections)

 

2a.

See Item 2 - PowerPoint Presentation by Mr. Paul Ferguson rescheduled to Committee of the Whole of April 18, 2016.

 

 

3a.

See Item 3 - PowerPoint Presentation by Mr. Paul Ferguson rescheduled to Committee of the Whole of April 18, 2016.

 

 

34.

Deputation by Ms. Annabel Arnison regarding Development and Infrastructure Services Report - Planning and Building Services 2016-04 dated January 21, 2016, Application for Official Plan and Zoning By-law Amendment - 260 Eagle Street (Related to Item 33)

p. 207

 

Adjournment