Town of NewmarketAgendaCommittee of the Whole - ElectronicMeeting #:Date:Monday, October 04, 2021Time: 1:00 P.m. - 6:00 P.m.Location:Streamed live from the Municipal Offices395 Mulock DriveNewmarket, ON L3Y 4X71.Notice At this time, the Municipal Offices remain closed to the public. This meeting will be streamed live at newmarket.ca/meetings. Public Input Individuals who wish to submit input to Council in relation to an item on this agenda have the following options available. Email your correspondence to clerks@newmarket.ca by end of day on Wednesday, September 29, 2021. Written correspondence received by this date will form part of the public record; or, Make a live remote deputation by joining the virtual meeting using the Town's videoconferencing software and verbally provide your comments over video or telephone. To select this option, you are strongly encouraged to pre-register by emailing your request and contact information to clerks@newmarket.ca. 2.Additions & Corrections to the Agenda Note: Additional items are marked by an asterisk*.3.Conflict of Interest Declarations 4.Presentations & Recognitions 4.1Water and Wastewater Master Plan Update 1.York Region FINAL Presentation Newmarket October 4 2021.pdfNote: Tracey Carrigan, York Region, Master Plan Advisor and Wendy Kemp, Director, Infrastructure Asset Management will be in attendance to provide a presentation on this matter. That the presentation provided by Tracey Carrigan, York Region, Master Plan Advisor and Wendy Kemp, Director, Infrastructure Asset Management regarding the 2021 Water and Wastewater Master Plan be received. 4.22022 Preliminary Draft Budget Report 1.2022 Preliminary Draft Budget_CoW Oct 4.pdfNote: Andrea Tang, Manager, Accounting & Finance/Deputy Treasurer will be in attendance to provide a presentation on this matter. This item is related to sub-item 6.1. That the presentation provided by the Manager, Accounting & Finance/Deputy Treasurer regarding the 2022 Preliminary Draft Budget be received. 5.Deputations 5.1Optometrists of Ontario 1.Inflation vs OHIP.pdf2.National comparison for eye exams.pdfNote: Dr. Lisa Fung will be in attendance to provide a deputation on this matter. That the deputation provided by Dr. Lisa Fung regarding the Optometrists of Ontario be received. 6.Consent Items 6.12022 Preliminary Draft Budget Report 1.2022 Preliminary Draft Budget Report .pdf That the report entitled 2022 Preliminary Draft Operating and Capital Budgets dated October 4, 2021 be received; and, That subject to any further direction, staff be authorized to provide the public with details of the Preliminary Draft 2022 Tax-Supported, Rate-Supported Operating and Capital Budgets. 6.2Delegation of Authority for Fees and Charges 1.Delegation Authority for Fees and Charges .pdf That the report entitled Delegation Authority for Fees and Charges dated October 4, 2021 be received; and, That Council delegate authority to staff to execute increases to the Fees and Charges By-law; and, That the delegated authority be limited to annual fees and charges increases that do not exceed the rate of inflation and are in compliance with the Town’s Service Pricing Policy; and, That the relevant by-laws be amended to reflect these changes; and, That Staff be authorized and directed to do all things necessary to give effect to this direction. 6.3Rice Commercial Group Development Charges Pre-Payment Agreement 1.Rice Group Development Charges Pre-payment Agreement .pdf2.Attachment 1_Location Map.pdf That the report entitled Rice Commercial Group Development Charges Pre-Payment Agreement dated October 4, 2021 be received; and, That Council directs the Director of Financial Services to enter into a pre-payment agreement under section 3.11 of the Town’s Development Charges By-laws 2019-46 and 2019-47 with the Owner of 1240 Twinney Drive; and, That the Director of Financial Services be delegated the authority to enter into any future pre-payment agreements under section 3.11 of the Town’s Development Charges By-laws 2019-46, 2019-47 and 2019-48, with developers; and, That Staff be authorized and directed to do all things necessary to give effect to this resolution. 6.4York Region Alternate 2051 Forecast and Land Needs Assessment Scenarios 1.York Region Alternate 2051 Forecast and Land Needs Assessment Scenarios.pdf2.York Region Alternate 2051 Forecast_Attachment 1.pdfThat the report entitled York Region 2051 Alternate Forecast and Land Needs Assessment Scenarios dated October 4, 2021 be received; and, That The Regional Municipality of York be advised that the Town of Newmarket Council supports the proposed Phased 55% intensification scenario (Scenario 2) as a minimum intensification target; and,That the report entitled York Region 2051 Alternate Forecast and Land Needs Assessment Scenarios dated October 4, 2021 be forwarded to The Regional Municipality of York for its consideration; and,That Staff be authorized and directed to do all things necessary to give effect to this resolution.6.5INFO-2021-31: Traffic Calming Initiatives Follow-up Report Note: INFO-2021-31 was withdrawn.6.6Audit Committee Meeting Minutes of October 19, 2020 1.Post-Meeting Minutes - AUDIT_Oct19_2020 - English.pdf That the Audit Committee Meeting Minutes of October 19, 2020 be received. 6.7Central York Fire Services – Joint Council Committee Meeting Minutes of May 4, 2021 and July 6, 2021 1.Post-Meeting Minutes - JCC_May04_2021 - English.pdf2.Post-Meeting Minutes - JCC_Jul06_2021 - English.pdf That the Central York Fire Services – Joint Council Committee Meeting Minutes of May 4, 2021 and July 6, 2021 be received. 6.8Accessibility Advisory Committee Meeting Minutes of May 20, 2021 and July 15, 2021 1.Post-Meeting Minutes - AAC_May20_2021 - English.pdf2.Post-Meeting Minutes - AAC_Jul15_2021 - English.pdf That the Accessibility Advisory Committee Meeting Minutes of May 20, 2021 and July 15, 2021 be received. 6.9Main Street District Business Improvement Area Board of Management Meeting Minutes of July 7, 2021 1.Post-Meeting Minutes - BIA_Jul07_2021 - English.pdf That the Main Street District Business Improvement Area Board of Management Meeting Minutes of July 7, 2021 be received. 6.10Newmarket Anti-Black Racism Task Force Meeting Minutes of August 3, 2021 1.Post-Meeting Minutes - ABRT_Aug03_2021(1) - English.pdf That the Newmarket Anti-Black Racism Task Force Meeting Minutes of August 3, 2021 be received. 6.11Newmarket Public Library Board Meeting Minutes of June 16, 2021 and July 12, 2021 1.Post-Meeting Minutes - NPLB_Jun16_2021 - English.pdf2.Post-Meeting Minutes - NPLB_Jul12_2021 - English.pdf That the Newmarket Public Library Board Meeting Minutes of June 16, 2021 and July 12, 2021 be received. 7.Action Items 8.Notices of Motion 9.Motions Where Notice has Already been Provided 10.New Business 11.Closed Session 11.1Central York Fire Services – Joint Council Committee Meeting (Closed Session) Minutes of May 4, 2021 and July 6, 2021 Public Comments: 11.2Proposed Acquisition and Disposition of Land – Property in Ward 5 Public Comments: A proposed or pending acquisition or disposition of land by the municipality or local board as per Section 239(2)(c) of the Municipal Act, 2001. 11.3Appointment to the Accessibility Advisory Committee (One Vacant Position) Public Comments: Personal matters about an identifiable individual, including municipal or local board employees as per Section 239(2)(b) of the Municipal Act, 2001.12.Adjournment No Item Selected This item has no attachments1.Post-Meeting Minutes - ABRT_Aug03_2021(1) - English.pdf1.Post-Meeting Minutes - BIA_Jul07_2021 - English.pdf1.Post-Meeting Minutes - AAC_May20_2021 - English.pdf2.Post-Meeting Minutes - AAC_Jul15_2021 - English.pdf1.Post-Meeting Minutes - JCC_May04_2021 - English.pdf2.Post-Meeting Minutes - JCC_Jul06_2021 - English.pdf1.York Region FINAL Presentation Newmarket October 4 2021.pdf1.2022 Preliminary Draft Budget_CoW Oct 4.pdf1.Inflation vs OHIP.pdf2.National comparison for eye exams.pdf1.2022 Preliminary Draft Budget Report .pdf1.Post-Meeting Minutes - AUDIT_Oct19_2020 - English.pdf1.Rice Group Development Charges Pre-payment Agreement .pdf2.Attachment 1_Location Map.pdf1.Post-Meeting Minutes - NPLB_Jun16_2021 - English.pdf2.Post-Meeting Minutes - NPLB_Jul12_2021 - English.pdf1.Delegation Authority for Fees and Charges .pdf1.York Region Alternate 2051 Forecast and Land Needs Assessment Scenarios.pdf2.York Region Alternate 2051 Forecast_Attachment 1.pdf