Town of Newmarket

Minutes

Committee of the Whole - Electronic

Meeting #:
Date:	Monday, June 22, 2020
Time:	1:00 P.m. - 6:00 P.m.
Location:	Streamed live from the Municipal Offices 395 Mulock Drive Newmarket, ON L3Y 4X7

Members Present:

• Mayor Taylor
• Deputy Mayor & Regional Councillor Vegh
• Councillor Simon
• Councillor Woodhouse
• Councillor Twinney
• Councillor Morrison
• Councillor Kwapis
• Councillor Broome
• Councillor Bisanz (1:01 PM - 2:57 PM & 4:11 PM - 4:14 PM)

Staff Present:

• J. Sharma, Chief Administrative Officer
• E. Armchuk, Commissioner of Corporate Services
• P. Noehammer, Commissioner of Development & Infrastructure Services
• I. McDougall, Commissioner of Community Services
• L. Lyons, Director of Legislative Services/Town Clerk
• K. Saini, Deputy Town Clerk
• F. Scott, Manager of Regulatory Services
• M. Agnoletto, Acting Director of Public Works Services
• J. Unger, Acting Director of Planning & Building Services
• A. Mollicone, Acting Director of Legal and Procurement Services
• R. Prudhomme, Director of Engineering Services
• C. Service, Director of Recreation & Culture
• A. Walkom, Legislative Coordinator
• J. Grossi, Legislative Coordinator

For consideration by Council on June 29, 2020.
The meeting was called to order at 1:01 PM.
Mayor Taylor in the Chair.
The Committee of the Whole recessed at 2:34 PM and reconvened at 2:46 PM.

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1.

Notice

Mayor Taylor advised that the Municipal Offices were closed to the public and that this meeting was streamed live at Newmarket.ca/meetings. Residents who would like to provide comment on an item on this agenda were encouraged to provide their feedback in writing through email to Legislative Services at [e-mail] or by joining the meeting electronically through video or telephone. He advised residents that their comments would form part of the public record.

2.

Additions & Corrections to the Agenda

The Clerk advised of the following additions to the agenda:

• Item 5.1: Remote Deputation regarding Site Specific Exemption to Interim Control By-law 2019-04 for 164 Beechwood Crescent - Shawna Ciccarelli
• Item 6.4.5: Written Deputation regarding Site Specific Exemption to Interim Control By-law 2019-04 for 164 Beechwood Crescent - Rob Anderson
• Item 6.4.6: Written Deputation regarding Site Specific Exemption to Interim Control By-law 2019-04 for 164 Beechwood Crescent - Laura and Andrew Cummings
• Item 6.4.7: Written Deputation regarding Site Specific Exemption to Interim Control By-law 2019-04 for 164 Beechwood Crescent - Beric Farmer
• Item 6.4.8: Written Deputation regarding Site Specific Exemption to Interim Control By-law 2019-04 for 164 Beechwood Crescent - Jeff Kirke
• Item 6.4.9: Written Deputation regarding Site Specific Exemption to Interim Control By-law 2019-04 for 164 Beechwood Crescent - Dan Bell
• Item 6.4.10: Written Deputation regarding Site Specific Exemption to Interim Control By-law 2019-04 for 164 Beechwood Crescent - Tammy Ward
• Item 6.6.1: Written Deputation regarding Bicycle Lane 2020 Updates – Traffic and Parking Bylaw Amendments - Susan and Phil Shrewsbury-Gee
• Item 6.6.2: Written Deputation regarding Bicycle Lane 2020 Updates – Traffic and Parking Bylaw Amendments - Rick Warner and Martina Drover
• Item 6.3: Information Report: COVID-19 Re-openings Update

• Moved by: Councillor Broome
  Seconded by: Councillor Twinney
  1. That the additions to the agenda be approved.
  
  Carried

3.

Conflict of Interest Declarations

None.

4.

Presentations & Recognitions

4.1

Recognition of National Indigenous Peoples Day (June 21, 2020) and Land Acknowledgement

Mayor Taylor advised that June 21st is National Indigenous Peoples Day, and as such, he acknowledged the land that Newmarket is on and thanked the first people of the Williams Treaties First Nations and other indigenous peoples for sharing the land with us. He also acknowledged the Chippewas of Georgina Island as the closest Indigenous community. He also advised of the recent ceremony at the Town Offices to unveil a Land Acknowledgement plaque in recognition of all Indigenous People.

5.

Deputations

5.1

Remote Deputation regarding Site Specific Exemption to Interim Control By-law 2019-04 for 164 Beechwood Crescent - Shawna Ciccarelli

Shawna Ciccarelli provided a remote deputation regarding her family's application for a Site Specific Exemption to Interim Control By-law 2019-04. Her deputation included an overview of the project, the design of the proposed addition and her family's needs for the property. 

• Moved by: Councillor Kwapis
  Seconded by: Councillor Broome
  1. That the remote deputation from Shawna Ciccarelli regarding the Site Specific Exemption to Interim Control By-law 2019-04 for 164 Beechwood Crescent be received.
  
  Carried

6.

Consent Items

• Moved by: Councillor Broome
  Seconded by: Councillor Simon
  1. That sub-items 6.11, 6.12, 6.13, 6.14, and 6.15 be adopted on consent. See following sub-items 6.1, 6.2, 6.3, 6.4, 6.5, 6.6, 6.7, 6.8, 6.9, and 6.10 for motions.
  
  Carried

6.1

Property Tax Rates and By-law for 2020 

• Moved by: Councillor Broome
  Seconded by: Councillor Morrison
  1. That the report entitled Property Tax Rates and By-law for 2020 dated June 22, 2020 be received; and,
  2. That the property tax rates for 2020 be applied to the assessment roll returned in 2019 for 2020 taxation be set for Town purposes as follows:
     Residential 0.309270%; Multi-Residential 0.309270%; Commercial 0.411979%; Industrial 0.508192%; Pipeline 0.284219%; Farm 0.077318%; and,
  3. That the applicable tax rate by-law attached as Appendix A be forwarded to Council for approval; and,
  4. That the Treasurer be authorized and directed to do all things necessary to give effect to this resolution.
  
  Carried

6.2

Summer Camps 2020

• Moved by: Councillor Bisanz
  Seconded by: Councillor Morrison
  1. That the report entitled Summer Camps 2020 dated June 10, 2020 be received; and,
  2. That the staff recommendation of not offering any in person summer day camp programming in 2020 be approved; and,
  3. That staff proceed with alternative programming including: promotion of virtual camps, exploration of small group short programs, and camper activity kits; and,
  4. That Staff be authorized and directed to do all things necessary to give effect to this resolution.
  
  Carried

6.3

INFO-2020-21: COVID-19 Re-openings Update

• An alternate motion was presented and is noted below in bold.

  Moved by: Councillor Broome
  Seconded by: Councillor Woodhouse

  1. That Council direct staff to liaison with soccer and baseball organization to issue permits if requested and if advisable.

  
  Carried
• Moved by: Councillor Broome
  Seconded by: Councillor Kwapis

  2. That the Information Report entitled COVID-19 Re-openings Update, dated June 19, 2020 be received.

  
  Carried

6.4

Site Specific Exemption to Interim Control By-law 2019-04 for 164 Beechwood Crescent

• An alternate motion was presented and is noted below in bold.

  Moved by: Councillor Kwapis
  Seconded by: Deputy Mayor & Regional Councillor Vegh
  1. That the report entitled Site Specific Exemption to Interim Control By-law 2019-04 for subject property 164 Beechwood Crescent dated June 22nd, 2020 be received; and,
  2. That Council deny the requested site-specific exemption to Interim Control by-law 2019-04 for 164 Beechwood Crescent.
  
  Carried

6.4.1

Written Deputation - Colleen Hedican

Mayor Taylor read aloud the written deputation provided by Colleen Hedican which expressed her opposition to the application as it would not fit the streetscape.

6.4.2

Written Deputation - Elaine Adam

Mayor Taylor read aloud the written deputation provided by Elaine Adam which expressed her opposition to the application due to the precedent it could set for other potential applications.

6.4.3

Written Deputation - Janet Caverly and Steven Sugar

Mayor Taylor read aloud the written deputation provided by Janet Caverly and Steven Sugar which expressed their opposition to the application due to the proposed addition being incompatible with the neighbourhood and the effect on local trees.

6.4.4

Written Deputation - Ron Owston and Anke Owston

Mayor Taylor read aloud the written deputation provided by Ron Owston and Anke Owston which expressed their opposition to the application as it could change the character of the neighbourhood.

6.4.5

Written Deputation - Rob Anderson

Mayor Taylor read aloud the written deputation provided by Rob Anderson which expressed his support for the application as the design would fit within the streetscape.

6.4.6

Written Deputation - Laura and Andrew Cummings

Mayor Taylor read aloud the written deputation provided by Laura and Andrew Cummings which expressed their opposition to the application due to the possible effect on trees and the potential change to the streetscape.

6.4.7

Written Deputation - Beric Farmer

Mayor Taylor read aloud the written deputation provided by Beric Farmer that expressed his support for the application and his concern that denying the application could make renovations more difficult for homeowners.

6.4.8

Written Deputation - Jeff Kirke

Mayor Taylor read aloud the written deputation provided by Jeff Kirke which expressed his support for the application as it would fit the neighbourhood and denying the application could affect investment in the community.

6.4.9

Written Deputation - Dan Bell

Mayor Taylor read aloud the written deputation provided by Dan Bell which expressed his support for the application as the proposed design fits the character of the neighbourhood.

6.4.10

Written Deputation - Tammy Ward

Mayor Taylor read aloud the written deputation provided by Tammy Ward which expressed her support for the application as the proposed addition and renovation plan falls within the current By-laws.

• Moved by: Councillor Kwapis
  Seconded by: Deputy Mayor & Regional Councillor Vegh
  1. That the rules of Procedure be waived to allow Committee of the Whole to consider more than 5 deputations; and, 
  2. That sub-items 6.4.1, 6.4.2, 6.4.3, 6.4.4, 6.4.5, 6.4.6, 6.4.7, 6.4.8, 6.4.9, and 6.4.10 being deputations provided by Colleen Hedican, Elaine Adam, Janet Caverly and Steven Sugar, Ron Owston and Anke Owston, Rob Anderson, Laura and Andrew Cummings, Beric Farmer, Jeff Kirke, Dan Bell, and Tammy Ward regarding the Site Specific Exemption to Interim Control By-law 2019-04 for 164 Beechwood Crescent, be received.
  
  Carried by Two Thirds

6.5

Interim Control By-law Extension

• Moved by: Councillor Twinney
  Seconded by: Councillor Woodhouse
  1. That the report entitled Interim Control By-law Extension dated June 22nd be received; and,
  2. That the By-law included as Attachment 2 be adopted; and,
  3. That Staff be authorized and directed to do all things necessary to give effect to this resolution.
  
  Carried

6.6

Bicycle Lane 2020 Updates – Traffic and Parking Bylaw Amendments

• Moved by: Councillor Morrison
  Seconded by: Councillor Woodhouse
  1. That the report entitled Bicycle Lane 2020 Updates – Traffic and Parking Bylaw Amendments dated June 22, 2020 be received; and,
  2. That the Traffic Bylaw amendments noted in Appendix A be approved; and,
  3. That the Parking Bylaw amendments noted in Appendix B be approved; and,
  4. That Staff be authorized and directed to do all things necessary to give effect to this resolution.
  
  Carried

6.6.1

Written Deputation - Susan and Phil Shrewsbury-Gee

Mayor Taylor read aloud the written deputation provided by Susan and Phil Shrewsbury-Gee regarding Bicycle Lane 2020 Updates – Traffic and Parking Bylaw Amendments. They expressed concern with the removal of on-street parking, the notification process, and accessibility considerations.

6.6.2

Written Deputation - Rick Warner and Martina Drover

Mayor Taylor read aloud the written deputation provided by Rick Warner and Martina Drover regarding Bicycle Lane 2020 Updates – Traffic and Parking Bylaw Amendments. They expressed concern with the proposed additional bicycle lanes, reduction in parking, and the notification process.

• Moved by: Councillor Morrison
  Seconded by: Councillor Broome
  1. That sub-items 6.1.1 and 6.1.2, being written deputations provided by Rick Warner & Martina Drover and Susan & Phil Shrewsbury-Gee regarding Bicycle Lane 2020 Updates – Traffic and Parking Bylaw Amendments, be received.
  
  Carried

6.7

Mobile Signs

• Moved by: Councillor Kwapis
  Seconded by: Councillor Woodhouse
  1. That the report entitled Mobile Signs dated June 22, 2020 be received; and,
  2. That Council directs staff to waive all fees associated to mobile signs for 2020 to financially support local business owners; and,
  3. That Staff be authorized and directed to do all things necessary to give effect to this resolution.
  
  Carried

6.8

Regional Council Decision - Transfer of Part III Prosecutions to the Regional Municipality of York

• Moved by: Deputy Mayor & Regional Councillor Vegh
  Seconded by: Councillor Woodhouse

  Whereas the Province entered into a Memorandum of Understanding and a Local Side Agreement with The Regional Municipality of York and the nine local municipalities with an effective date of June 30, 1999, for the operation of the Provincial Offences Court, the prosecution of charges laid using the process under Parts I and II of the Provincial Offences Act, and the transfer of records, files, assets, revenue and financial arrangements; and,

  Whereas the Province intends to transfer the prosecution of charges laid using the Part III process under the Provincial Offences Act, along with all records, files and assets, through amending agreements to the Memorandum of Understanding and the Local Side Agreement,

  Now therefore be it resolved:

  1. That the Council of the Town of Newmarket hereby delegates authority to The Regional Municipality of York to execute amending agreements with the Province to amend the Memorandum of Understanding and the Local Side Agreement on behalf of the Town of Newmarket, subject to the review of the final agreements by and to the satisfaction of the Municipal Solicitor.
  
  Carried

6.9

INFO-2020-20: Honeywell – 2019 Energy & Operational Savings Report

• Moved by: Councillor Kwapis
  Seconded by: Councillor Broome
  1. That the Information Report entitled Honeywell – 2019 Energy & Operational Savings Report, dated June 12, 2020, be received for information.
  
  Carried

6.10

City of Markham Resolution - Single Use Plastic Reduction Strategy - Phase 1

• An alternate motion was presented and is noted below in bold.

  1. That the Resolution from the City of Markham regarding the Single Use Plastic Reduction Strategy - Phase 1 be received for information and referred to Staff.
  
  

6.11

Central York Fire Services - Joint Council Committee Meeting Minutes of January 7, 2020

• 1. That the Central York Fire Services - Joint Council Committee Meeting Minutes of January 7, 2020 be recevied.
  
  

6.12

Elman W. Campbell Museum Board Meeting Minutes of January 16, 2020

• 1. That the Elman W. Campbell Museum Board Meeting Minutes of January 16, 2020 be received. 
  
  

6.13

Heritage Newmarket Advisory Committee Meeting Minutes of January 7, 2020

• 1. That the Heritage Newmarket Advisory Committee Meeting Minutes of January 7, 2020 be received. 
  
  

6.14

Newmarket Public Library Board Meeting Minutes of December 18, 2019

• 1. That the Newmarket Public Library Board Meeting Minutes of December 18, 2019 be received.
  
  

6.15

Main Street District Business Improvement Area Board of Management Meeting Minutes of January 15, 2020

• 1. That the Main Street District Business Improvement Area Board of Management Meeting Minutes of January 15, 2020 be received. 
  
  

7.

Action Items

None.

8.

Notices of Motion

None.

9.

Motions Where Notice has Already been Provided

None.

10.

New Business

10.1

COVID-19 Parking Enforcement Update

Mayor Taylor asked Staff to provide an update on parking enforcement during COVID-19 and the possibility of moving towards regular parking enforcement practices. The Manager of Regulatory Services advised that currently parking restrictions were not being enforced unless there was a health and safety issue. He also advised that the Town had been receiving an increased number of parking complaints from residents and other municipalities were beginning to transition to at least complaint based enforcement.

The Director of Legislative Services/Town Clerk and the Commissioner of Corporate Services advised that a future approach is being examined at the Emergency Operations Centre and outlined the various roles that Parking/By-law Enforcement Officers have been executing during the pandemic. Staff advised that resources would be looked at to assist with additional enforcement. 

10.2

Street Sweeping Program and Bollard Program Update

Councillor Twinney queried Staff regarding the street sweeping program and asked for an update on the current program. The Commissioner of Development & Infrastructure Services advised that the program was being focused on low lying areas and those with known drainage concerns, and that the program would be monitored for the remainder of the year.

Councillor Broome asked for an update on the bollard installation program. The Director of Engineering Services advised that the bollard installation would begin this week.

11.

Closed Session

Mayor Taylor advised there was no requirement for a Closed Session.

12.

Adjournment

• Moved by: Councillor Kwapis
  Seconded by: Councillor Simon
  1. That the meeting be adjourned at 4:14 PM. 
  
  Carried