Town of Newmarket
Agenda
Committee of the Whole - Electronic

Meeting #:
Date:	Monday, June 22, 2020
Time:	1:00 P.m. - 6:00 P.m.
Location:	Streamed live from the Municipal Offices 395 Mulock Drive Newmarket, ON L3Y 4X7

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1.

Notice

At this time, the Municipal Offices remain closed to the public. This meeting will be streamed live at newmarket.ca/meetings.

Deputations

Individuals who wish to address Council in relation to an item on this agenda have 2 options available.

1. Provide comments in writing to [e-mail] no later than end of day on Sunday, June 21, 2020. These comments will be read aloud by the Mayor during the live meeting, considered with the related item, and will form part of the public record; or,
2. Join the live meeting using the Town's videoconferencing software and verbally provide your comments over video or telephone. To select this option, you must notify [e-mail] no later than end of day Sunday, June 21, 2020.

2.

Additions & Corrections to the Agenda

Note: Additional items are marked by an asterisk*.

3.

Conflict of Interest Declarations

4.

Presentations & Recognitions

4.1

Recognition of National Indigenous Peoples Day (June 21, 2020) and Land Acknowledgement

5.

Deputations

5.1

Remote Deputation regarding Site Specific Exemption to Interim Control By-law 2019-04 for 164 Beechwood Crescent - Shawna Ciccarelli

Note: Shawna Ciccarelli will be in attendance to provide a deputation on this matter. This deputation is related to item 6.4.

• 1. That the remote deputation from Shawna Ciccarelli regarding the Site Specific Exemption to Interim Control By-law 2019-04 for 164 Beechwood Crescent be received.

6.

Consent Items

6.1

Property Tax Rates and By-law for 2020 

• 1. That the report entitled Property Tax Rates and By-law for 2020 dated June 22, 2020 be received; and,
  2. That the property tax rates for 2020 be applied to the assessment roll returned in 2019 for 2020 taxation be set for Town purposes as follows:
     Residential 0.309270 %
     Multi-Residential 0.309270 %
     Commercial 0.411979 %
     Industrial 0.508192 %
     Pipeline 0.284219 %
     Farm 0.077318 %; and,
  3. That the applicable tax rate by-law attached as Appendix A be forwarded to Council for approval; and,
  4. That the Treasurer be authorized and directed to do all things necessary to give effect to this resolution.

6.2

Summer Camps 2020

• 1. That the report entitled Summer Camps 2020 dated June 10, 2020 be received; and,
  2. That the staff recommendation of not offering any in person summer day camp programming in 2020 be approved; and,
  3. That staff proceed with alternative programming including: promotion of virtual camps, exploration of small group short programs, and camper activity kits; and,
  4. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

6.3

INFO-2020-21: COVID-19 Re-openings Update

Note: This report was placed on the agenda at the request of Mayor Taylor. 

• The Strategic Leadership Team/Operational Leadership Team recommend:

  1. That the Information Report entitled COVID-19 Re-openings Update, dated June 19, 2020 be received.

6.4

Site Specific Exemption to Interim Control By-law 2019-04 for 164 Beechwood Crescent

• 1. That the report entitled Site Specific Exemption to Interim Control By-law 2019-04 for subject property 164 Beechwood Crescent dated June 22nd, 2020 be received; and,
  2. That Council approve the requested site-specific exemption to Interim Control by-law 2019-04 for 164 Beechwood Crescent and adopt the attached exemption by-law.

6.4.1

Written Deputation - Colleen Hedican

• 1. That the written deputation from Colleen Hedican regarding the Site Specific Exemption to Interim Control By-law 2019-04 for 164 Beechwood Crescent be received. 

6.4.2

Written Deputation - Elaine Adam

• 1. That the written deputation from Elaine Adam regarding the Site Specific Exemption to Interim Control By-law 2019-04 for 164 Beechwood Crescent be received. 

6.4.3

Written Deputation - Janet Caverly and Steven Sugar

• 1. That the written deputation from Janet Caverly and Steven Sugar regarding the Site Specific Exemption to Interim Control By-law 2019-04 for 164 Beechwood Crescent be received. 

6.4.4

Written Deputation - Ron Owston and Anke Owston

• 1. That the written deputation from Ron Owston and Anke Owston regarding the Site Specific Exemption to Interim Control By-law 2019-04 for 164 Beechwood Crescent be received. 

6.4.5

Written Deputation - Rob Anderson

• 1. That the written deputation from Rob Anderson regarding the Site Specific Exemption to Interim Control By-law 2019-04 for 164 Beechwood Crescent be received.

6.4.6

Written Deputation - Laura and Andrew Cummings

• 1. That the written deputation from Laura and Andrew Cummings regarding the Site Specific Exemption to Interim Control By-law 2019-04 for 164 Beechwood Crescent be received.

6.4.7

Written Deputation - Beric Farmer

• 1. That the written deputation from Beric Farmer regarding the Site Specific Exemption to Interim Control By-law 2019-04 for 164 Beechwood Crescent be received.

6.4.8

Written Deputation - Jeff Kirke

• 1. That the written deputation from Jeff Kirke regarding the Site Specific Exemption to Interim Control By-law 2019-04 for 164 Beechwood Crescent be received.

6.4.9

Written Deputation - Dan Bell

• 1. That the written deputation from Dan Bell regarding the Site Specific Exemption to Interim Control By-law 2019-04 for 164 Beechwood Crescent be received.

6.4.10

Written Deputation - Tammy Ward

• 1. That the written deputation from Tammy Ward regarding the Site Specific Exemption to Interim Control By-law 2019-04 for 164 Beechwood Crescent be received.

6.5

Interim Control By-law Extension

• 1. That the report entitled Interim Control By-law Extension dated June 22nd be received; and,
  2. That the By-law included as Attachment 2 be adopted; and,
  3. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

6.6

Bicycle Lane 2020 Updates – Traffic and Parking Bylaw Amendments

• 1. That the report entitled Bicycle Lane 2020 Updates – Traffic and Parking Bylaw Amendments dated June 22, 2020 be received; and,
  2. That the Traffic Bylaw amendments noted in Appendix A be approved; and,
  3. That the Parking Bylaw amendments noted in Appendix B be approved; and,
  4. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

6.6.1

Written Deputation - Susan and Phil Shrewsbury-Gee

• 1. That the written deputation from Susan and Phil Shrewsbury-Gee regarding the Bicycle Lane 2020 Updates – Traffic and Parking Bylaw Amendments be received.

6.6.2

Written Deputation - Rick Warner and Martina Drover

• 1. That the written deputation from Rick Warner and Martina Drover regarding the Bicycle Lane 2020 Updates – Traffic and Parking Bylaw Amendments be received.

6.7

Mobile Signs

• 1. That the report entitled Mobile Signs dated June 22, 2020 be received; and,
  2. That Council directs staff to waive all fees associated to mobile signs for 2020 to financially support local business owners; and,
  3. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

6.8

Regional Council Decision - Transfer of Part III Prosecutions to the Regional Municipality of York

Note: Correspondence from York Region is attached for information purposes. Decision by the Town of Newmarket Council needed by June 30, 2020.

• The Strategic Leadership Team/Operational Leadership Team recommend:

  Whereas the Province entered into a Memorandum of Understanding and a Local Side Agreement with The Regional Municipality of York and the nine local municipalities with an effective date of June 30, 1999, for the operation of the Provincial Offences Court, the prosecution of charges laid using the process under Parts I and II of the Provincial Offences Act, and the transfer of records, files, assets, revenue and financial arrangements; and,

  Whereas the Province intends to transfer the prosecution of charges laid using the Part III process under the Provincial Offences Act, along with all records, files and assets, through amending agreements to the Memorandum of Understanding and the Local Side Agreement,

  Now therefore be it resolved:

  1. That the Council of the Town of Newmarket hereby delegates authority to The Regional Municipality of York to execute amending agreements with the Province to amend the Memorandum of Understanding and the Local Side Agreement on behalf of the Town of Newmarket, subject to the review of the final agreements by and to the satisfaction of the Municipal Solicitor.

6.9

INFO-2020-20: Honeywell – 2019 Energy & Operational Savings Report

Note: This report was placed on the agenda at the request of Councillor Kwapis.

• The Strategic Leadership Team/Operational Leadership Team recommend:

  1. That the Information Report entitled Honeywell – 2019 Energy & Operational Savings Report, dated June 12, 2020, be received for information.

6.10

City of Markham Resolution - Single Use Plastic Reduction Strategy - Phase 1

Note: This item was placed on the agenda at the request of Councillor Simon.

• The Strategic Leadership Team/Operational Leadership Team recommend:

  1. That the Resolution from the City of Markham regarding the Single Use Plastic Reduction Strategy - Phase 1 be received for information.

6.11

Central York Fire Services - Joint Council Committee Meeting Minutes of January 7, 2020

• 1. That the Central York Fire Services - Joint Council Committee Meeting Minutes of January 7, 2020 be recevied.

6.12

Elman W. Campbell Museum Board Meeting Minutes of January 16, 2020

• 1. That the Elman W. Campbell Museum Board Meeting Minutes of January 16, 2020 be received. 

6.13

Heritage Newmarket Advisory Committee Meeting Minutes of January 7, 2020

• 1. That the Heritage Newmarket Advisory Committee Meeting Minutes of January 7, 2020 be received. 

6.14

Newmarket Public Library Board Meeting Minutes of December 18, 2019

• 1. That the Newmarket Public Library Board Meeting Minutes of December 18, 2019 be received.

6.15

Main Street District Business Improvement Area Board of Management Meeting Minutes of January 15, 2020

• 1. That the Main Street District Business Improvement Area Board of Management Meeting Minutes of January 15, 2020 be received. 

7.

Action Items

8.

Notices of Motion

9.

Motions Where Notice has Already been Provided

10.

New Business

11.

Closed Session (if required)

12.

Adjournment