Town of Newmarket
Agenda
Committee of the Whole

Meeting #:

Date:

Monday, December 02, 2024

Time:

1:00 P.m. - 4:00 P.m.

Location:

Streamed live from the Municipal Offices

395 Mulock Drive

Newmarket, ON L3Y 4X7

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1.

Notice

This meeting will be streamed live at newmarket.ca/meetings.

Public Input

Individuals who wish to submit input to Council in relation to an item on this agenda have the following options available.

1. Email your correspondence to by end of day on November 27, 2024. Written correspondence received by this date will form part of the public record; or,
2. You are strongly encouraged to pre-register if you would like to make a deputation at the meeting. For more information regarding the options available, email your request and contact information to .

2.

Additions & Corrections to the Agenda

Note: Additional items are marked by an asterisk*.

3.

Conflict of Interest Declarations

4.

Public Hearing Matter(s)

There are no public hearing matters. 

5.

Presentations & Recognitions

5.1

2025 Draft Operating and Capital Budgets

Note: Andrea Tang, Director, Financial Services / Treasurer will provide a presentation on this matter.

Meeting materials will be distributed once available. 

• 1. That the presentation by Andrea Tang, Director, Financial Services / Treasurer regarding the 2025 Draft Operating and Capital Budgets be received.

6.

Deputations

7.

Consent Items

7.1

2025 Draft Operating and Capital Budgets

• 1. That the report entitled Draft 2025 Operating and Capital Budgets dated December 2, 2024 be received; and,
  2. That the Draft 2025 Operating Budget with expenditures of $172,543,441 be approved, which is comprised of the following components:
     1. $ 106,881,590 for Town purposes; and,
     2. $ 22,908,214 for the Water Rate Group; and,
     3. $ 26,789,555 for the Wastewater Rate Group; and,
     4. $ 9,958,880 for the Stormwater Rate Group; and,
     5. $ 3,143,865 for the Building Permit Rate Group; and,
     6. $ 2,218,919 for the Planning Rate Group; and,
     7. $ 642,418 for the Development Engineering Rate Group; and,
  3. That the Capital Spending Authority of $136,504,909 as outlined in the report be established, being $74,640,606 for 2025, $54,252,303 for 2026, $7,312,000 for 2027 and $300,000 for 2028; and,
  4. That the draft 2025 Operating and Capital Budgets be forwarded to the Council meeting of December 9, 2024 for final approval; and
  5. That Council authorize the Director of Financial Services/Treasurer to:
     1. Make any necessary adjustments within the total approved budget to reflect organizational changes and any other reallocation of costs; and,
     2. Accept and adjust the budget for new provincial and/or federal funding provided there is no tax levy impact; and,
  6. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

7.2

2024 Year-End Servicing Allocation Review

• 1. That the report entitled 2024 Year-End Servicing Allocation Review dated December 2, 2024, be received; and,
  2. That the conditional servicing allocation commitment of 32 persons for 172-178 Old Main Street be rescinded; and,
  3. That the distribution of the available servicing capacity of 6,873 persons (year-end available capacity of 2,701 persons and 4,703 persons of committed but unused allocation) be considered as part of the 2025 annual servicing allocation review; and,
  4. That Council adopt the updated Servicing Allocation Policy, updated December 2024, included as Attachment 1 to this Report; and,
  5. That a copy of this report be forwarded to York Region for information; and,
  6. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

7.3

2024 Third Quarter Financial Update

• 1. That the report entitled 2024 Third Quarter Financial Update dated December 2, 2024 be received; and,
  2. That Council approve changes to the 2024 capital budget as outlined in the report; and,
  3. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

7.4

Stormwater Charge Exemptions

• 1. That the report entitled Stormwater Charge Exemption dated December 2, 2024 be received; and,
  2. That Council approve exemption of stormwater charge to cemeteries operated by registered charities and non-profit organizations as outlined in the report effective with the 2024 stormwater charge and future years; and,
  3. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

7.5

Appointment Committee Meeting Minutes of October 25, 2023

• 1. That the Appointment Committee Meeting Minutes of October 25, 2023 be received. 

7.6

Audit Committee Meeting Minutes of June 20, 2024

• 1. That the Audit Committee Meeting Minutes of June 20, 2024 be received. 

7.7

Accessibility Advisory Committee Meeting Minutes of September 19, 2024

• 1. That the Accessibility Advisory Committee Meeting Minutes of September 19, 2024 be received. 

7.8

Main Street District Business Improvement Area Board of Management Meeting Minutes of October 2, 2024

• 1. That the Main Street District Business Improvement Area Board of Management Meeting Minutes of October 2, 2024 be received.

8.

Action Items

9.

Notices of Motion

10.

Motions Where Notice has Already been Provided

11.

New Business

12.

Closed Session

12.1

Appointment Committee (Closed Session) Meeting Minutes of October 25, 2023

12.2

Appointment Committee (Closed Session) Meeting Minutes of November 20, 2024

12.2.1

Accessibility Advisory Committee

Personal matters about an identifiable individual, including municipal or local board employees as per Section 239(2)(b) of the Municipal Act, 2001. 

13.

Adjournment