Additions & Corrections to the Agenda

Additional items to this Agenda are shown under the Addendum heading.

Declarations of Pecuniary Interest

Presentations & Recognitions

1.

Mr. David Clark, Design Chief, Infrastructure and Development, York Region Rapid Transit Corporation to address the Committee with a PowerPoint presentation regarding the VivaNext - Davis Drive and Yonge Street Update.

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2.

Mr. Brian Wolf, Regional Municipality of York to address the Committee with a PowerPoint presentation regarding the Upper York Sewage System Update.  (Presentation to be distributed at meeting)

Deputations

Consent Items (Items 3 – 31)

3.

Proclamation of May 1, 2014 as First Responder's Day in the Town of Newmarket. (Proclamation to be advertised prior to Council adoption)

Recommendations:

iI) THAT the Town of Newmarket proclaim May 1, 2014 as 'First Responder's Day';

ii) AND THAT the proclamation be advertised in the Town Page advertisement and on the Town's website www.newmarket.ca

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4.

Proclamation of June 2 - 6, 2014 as National Access Awareness Week in the Town of Newmarket.  

Recommendations:

iI) THAT the Town of Newmarket proclaim June 2 - 6, 2014 as 'National Access Awareness Week;

ii) AND THAT the proclamation be advertised in the Town Page advertisement and on the Town's website www.newmarket.ca

5.

Correspondence dated April 7, 2014 from Noreen Lee, Chairperson, The York Centre for Children, Youth & Families requesting proclamation of May 4-10, 2014 as Children's Mental Health Week in the Town of Newmarket.  (Proclamation to be advertised prior to Council adoption)

Recommendations:

a) THAT the correspondence dated April 7, 2014 from Noreen Lee, Chairperson, The York Centre for Children, Youth & Families be received and the following recommendations be adopted:

i)  THAT the Town of Newmarket proclaim May 4-10, 2014 as 'Children's Mental Health Week';

ii) AND THAT the proclamation be advertised in the Town Page advertisement and on the Town's website www.newmarket.ca

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6.

Correspondence dated March 24, 2014 from Minister Mario Sergio, Minister Responsible for Seniors Affairs requesting proclamation of June, 2014 as Seniors' Month in the Town of Newmarket.

Recommendations:

a) THAT the correspondence dated March 24, 2014 from Minister Mario Sergio, Minister Responsible for Seniors Affairs be received and the following recommendations be adopted:

i) THAT the Town of Newmarket proclaim June, 2014 as 'Seniors' Month';

ii) AND THAT the proclamation be advertised in the Town Page advertisement and on the Town's website www.newmarket.ca

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7.

Correspondence received April 15, 2014 from MP Lois Brown, Newmarket-Aurora requesting proclamation of June 7, 2014 as 'National Health and Fitness Day' in the Town of Newmarket.

Recommendations:

a) THAT the correspondence received April 15, 2014 from MP Lois Brown, Newmarket-Aurora be received and the following recommendations be adopted:

i) THAT the Town of Newmarket proclaim Saturday June 7, 2014 as 'National Health and Fitness Day';

ii) AND THAT the proclamation be advertised in the Town Page advertisement and on the Town's website www.newmarket.ca

p. 28

8.

Correspondence dated April 16, 2014 from Mr. Wayne Smith, Chair, Board of Funeral Services requesting proclamation of May 4 to 11, 2014 be proclaimed 'Funeral Professionals Week' in the Town of Newmarket. (Proclamation to be advertised prior to Council adoption)

Recommendations:

a) THAT the correspondence dated April 16, 2014 from Mr. Wayne Smith, Chair, Board of Funeral Services be received and the following recommendations be adopted:

i) THAT the Town of Newmarket proclaim May 4 to 11, 2014 as 'Funeral Professionals Week';

ii) AND THAT the proclamation be advertised in the Town Page advertisement and on the Town's website www.newmarket.ca

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9.

Correspondence dated April 9, 2014 from Dr. Ved Tandan, President-Elect, Ontario Medical Association requesting proclamation of May 1, 2014 as 'Doctor's Day' in the Town of Newmarket. (Proclamation to be advertised prior to Council adoption)

Recommendations:

a) THAT the correspondence dated April 9, 2014 from Dr. Ved Tandan, President-Elect, Ontario Medical Association be received and the following recommendations be adopted:

i) THAT the Town of Newmarket proclaim May 1, 2014 as 'Doctor's Day';

ii) AND THAT the proclamation be advertised in the Town Page advertisement and on the Town's website www.newmarket.ca

p. 31

10.

Main Street District Business Improvement Area Board of Management Minutes of February 18 and March 18, 2014.

The Main Street District Business Improvement Area Board of Management recommend:

THAT the Main Street District Business Improvement Area Board of Management Minutes of February 18 and March 18, 2014 be received.

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11.

Item 8 of the Main Street District Business Improvement Area Board of Management Minutes of February 18, 2014 regarding Development and Infrastructure Services Report - Engineering Services 2013-58 dated January 13, 2014 regarding Skateboards/Bicycles Etc. on Main Street.

The Main Street District Business Improvement Area Board of Management recommends to Council:

a) THAT Development and Infrastructure Services Report - Engineering Services 2013-58 dated January 13, 2014 be received and the Main Street District Business Improvement Area Board of Management recommend a courtesy campaign be implemented to compel users to dismount bicycles, skateboards or any other travel mode in the Downtown Main Street and the Heritage Conservation District Plan areas.

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12.

Item 3f) of the Main Street District Business Improvement Area Board of Management Minutes of March 18, 2014 regarding street closure.

The Operational Leadership Team recommends:

THAT the matter related to the request of installation of roller casters on flower pots be referred to staff.

The Main Street District Business Improvement Area Board of Management recommends to Council:

THAT the Main Street District Business Improvement Area Board of Management requests that the Town of Newmarket Public Works staff install rolling casters on all the large flower pots that are placed on Main Street during the summer months in an effort to utilize the pots as barriers when the street is closed to vehicular traffic.

p. 56

13.

Environmental Advisory Committee Minutes of March 5, 2014.

The Environmental Advisory Committee recommends:

THAT the Environmental Advisory Committee Minutes of March 5, 2014 be received.

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14.

Item 6 of the Environmental Advisory Committee Minutes of March 5, 2014 regarding Environmental Vision Follow-up.

The Operational Leadership Team recommends:

THAT the matter be referred to staff as part of the overall Committee review to be undertaken in the new term of Council.

The Environmental Advisory Committee recommends to Council:

a) THAT Council direct staff to find a dedicated staff resource to coordinate environmental matters, establish environmental priorities based on best practice guidelines, seek appropriate funding and provide environmental accountability reporting within the Town of Newmarket;

b) AND THAT an environmental accountability report be prepared each year for presentation to Council and the public;

c) AND THAT Council reaffirm the 2008 draft environmental vision statement pending the preparation of a draft Community Environmental Plan;

d) AND THAT Council recommend to the new council that budget priority be given in the next term of Council to fund the PCP Community Environmental Plan.

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15.

Item 7 of the Environmental Advisory Committee Minutes of March 5, 2014 regarding Garbage/Waste By-law Review.

The Operational Leadership Team recommends:

THAT the matter of Garbage/Waste By-law Review be referred to staff.

The Environmental Advisory Committee recommends to Council:

Whereas staff and NEAC recommended approximately four years ago a plan to reduce the amount of garbage bags picked up at curbside; and

Whereas Council decided that more time was needed before making a change; and

Whereas green bin success continues to reduce the need for actual garbage to be picked up; and

Whereas there have been successful programs to use clear plastic bags with Aurora being the first to proceed in the N6 municipalities;

a) It is therefore recommended that Council direct staff to prepare a report on waste reduction and curbside garbage pickup;

b) AND THAT such report addresses the waste strategy and communication implementation plan;

c) AND THAT NEAC be consulted on any recommendations included in the plan;

d) AND THAT the report be presented to Council in the first quarter of 2015.

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16.

Item 8 of the Environmental Advisory Committee Minutes of March 5, 2014 regarding Neighbourhood Community Gardens.

The Operational Leadership Team recommends:

THAT staff consult with representatives of the York Region Food Network and if agreeable, that staff be authorized to undertake the works associated with the request.

The Environmental Advisory Committee recommends to Council:

Whereas there is no additional requirement for water to be provided at the existing community gardens.

Therefore be it resolved that Council authorize an extension of two rows at the existing community gardens;

AND THAT NEAC contribute a maximum of $500.00 toward plowing and site preparation.

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17.

Newmarket Public Library Board Minutes of February 19, 2014.

The Newmarket Public Library Board recommends:

i) THAT the Newmarket Public Library Board Minutes of February 19, 2014 be received.

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18.

Legislative Services Corporate Policy Committee Joint Report 2014-11 - Protection of Personal Information.

a) THAT Legislative Services and Corporate Policy Committee Joint Report 2014-11 regarding the New Corporate Policy - Protection of Personal Information Policy CORP.1-08 be received; and that the attached Protection of Personal Information Policy CORP.1-08 be approved.

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19.

Development and Infrastructure Services Report - ES 2014-23 dated March 13, 2014 regarding Millard Avenue - Parking Review - Forest Glen Road to Lorne Avenue Update. (Deferred from the April 7, 2014 Committee of the Whole meeting)

The Commissioner of Development and Infrastructure Services and the Director of Engineering Services recommend:

a) THAT Development & Infrastructure Services Report – ES 2014-23 dated March 13, 2014 regarding Millard Avenue – Parking Review – Forest Glen Road to Lorne Avenue Update be received and the following recommendations be adopted:

i) THAT Schedule X (No Parking) of the Parking By-law 1993-62, as amended, be amended by deleting the following:

ii) AND THAT Schedule X (No Parking) of the Parking By-law 1993-62, as amended, be amended by adding the following:

iii) AND THAT the necessary By-laws be prepared and submitted to Council for their approval.

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20.

Development and Infrastructure Services Report - ES 2014-24 dated March 14, 2014 regarding Millard Avenue - Parking Review - Haskett Park. (Deferred from the April 7, 2014 Committee of the Whole meeting)

The Commissioner of Development and Infrastructure Services and the Director of Engineering Services recommend:

a) THAT Development and Infrastructure Services Report – ES 2014-24 dated March 14, 2014 regarding Millard Avenue – Parking Review – Haskett Park be received and the following recommendations be adopted:

i) THAT Schedule X (No Parking) of the Parking By-law 1993-62, as amended, be amended by deleting the following:

ii)         AND THAT Schedule X (No Parking) of the Parking By-law 1993-62, as amended, be amended by adding the following:

iii) AND THAT the Parking Policy 2-year moratorium on amending the Parking By-law be lifted to accommodate the recommendations of this report;

iv) AND THAT the necessary By-laws be prepared and submitted to Council for their approval.

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21.

Development and Infrastructure Services Report - ES 2014-25 dated March 25, 2014 regarding Rannie Road - Parking Restrictions.

The Commissioner of Development and Infrastructure Services and the Director of Engineering Services recommend:

a) THAT Development and Infrastructure Services Report - ES 2014-25 dated March 25, 2014 regarding Rannie Road - Parking Restrictions be received and the following recommendations be adopted:

i) THAT Schedule X (No Parking) of the Parking By-law 1993-62, as amended, be amended by adding the following:

ii) AND THAT the necessary By-law be prepared and submitted to Council for its approval.

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22.

Development and Infrastructure Services Report - ES 2014-26 dated April 7, 2014 regarding Final Acceptance and Assumption of Underground and Aboveground Works for the Summerhill South Residential Subdivision.

The Commissioner of Development and Infrastructure Services and the Director of Engineering Services recommend:

a) THAT Development and Infrastructure Services Report - ES 2014-26 dated April 7, 2014 regarding the Final Acceptance and Assumption of Underground and Aboveground Works be received and the following recommendations be adopted:

i) THAT the request for final acceptance and assumption of underground and aboveground works of the Summerhill South Residential Subdivision as shown on the attached map be finally accepted and assumed by the Town;

ii) AND THAT Mr. Paul Minz of Criterion Development Corporation and Mr. John Kaczor, A.Sc.T., of MMM Group Limited be notified of these recommendations.

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23.

Development and Infrastructure Services/Planning and Building Services Report - 2014-19 dated April 17, 2014 regarding Medical Marijuana Production in Newmarket.

The Commissioner of Development and Infrastructure Services and the Director Planning and Building Services recommend:

a) THAT Development and Infrastructure Services/Planning and Building Services Report 2014-19 dated April 17, 2014 regarding medical marijuana be received and the following recommendations be adopted: 

i)  THAT staff be directed to start the public consultation process for a Zoning By-law Amendment which will consider appropriate locations and restrictions for commercial producers of medical marijuana;

ii)  AND THAT following the public consultation and formal Public Meeting, issues identified in this report, together with comments from the public, Committee, and those received through agency and departmental circulations, be addressed by staff in a comprehensive report to the Committee of the Whole, if required;

iii)  AND THAT the public consultation process takes the form of an Open House with various stakeholders, online feedback, and a formal Public Meeting.

p. 110

24.

Development and Infrastructure Services/Planning and Building Services Report 2014-17 dated April 17, 2014 regarding Application for Zoning By-law Amendment and Draft Plan of Subdivision -  National Homes Inc..

The Commissioner of Development and Infrastructure Services and Director of Planning and Building Services recommend to Council:

a) THAT Development and Infrastructure Services/Planning and Building Services Report 2014-17 dated April 17, 2014 regarding Application for Zoning By-law Amendment and Draft Plan of Subdivision be received and the following recommendations be adopted: 

i)  THAT approval be given to Draft Plan of Subdivision 19TN-2005 004, Phase 2, subject to the schedule of conditions set out in Appendix “A” attached to and forming part of this Report;

ii)  AND THAT staff be directed to prepare the necessary zoning by-law amendment for Phase 2;

iii)  AND THAT Servicing allocation for Phase 2 of this subdivision be granted in the amount of 11 single family units (36 population);

iv)  AND THAT Mark Pavkovic 291 Edgeley Boulevard, Suite #1 Concord ON  L4K 3Z4 be notified of this action.

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25.

Development and Infrastructure Services - Planning and Building Services Report 2014-18 dated April 17, 2014 regarding Application for Official Plan and Zoning By-law Amendment and Draft Plan of Subdivision, 955 and 995 Mulock Drive, North Side of Mulock Drive, West of Leslie Street, Lorne Park Gardens Inc..

The Commissioner of Development and Infrastructure Services and Director of Planning and Building Services recommend:

a) THAT Development and Infrastructure Services/Planning and Building Services Report 2014-18 dated April 17, 2014 regarding Application for Official Plan Amendment, Zoning By-law Amendment and Draft Plan of Subdivision be received and the following recommendations be adopted: 

i)  THAT the Application for Official Plan Amendment, Zoning By-law Amendment  and Draft Plan of Subdivision, as submitted by Lorne Park Gardens Inc. for lands being composed of part of Lot 31, Concession 2 E.Y.S., municipally known as 955 and 995 Mulock Drive be referred to a public meeting;

ii)  AND THAT the public meeting be scheduled at such time as issues of tree preservation and road access have been further advanced;

iii)  AND THAT following the public meeting, issues identified in this report, together with comments of the public, Committee, and those received through the agency and departmental circulation of the application, be addressed by staff in a comprehensive report to the Committee of the Whole, if required;

iv)  AND THAT Jim Levac, Weston Consulting, 201 Millway Avenue Suite 19 Vaughan ON L4K 5K8 be notified of this action.

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26.

Corporate Services Commission - Legal Services and Procurement Services Joint Report 2014-11 dated April 17, 2014 regarding Procurement Processes.

The Commissioner of Corporate Services, the Director of Legal Services/Municipal Solicitor and the Manager of Procurement Services recommend:

THAT Corporate Services Commission, Legal Services and Procurement Services Joint Report 2014-11 dated April 17, 2014 regarding procurement processes be received for information.

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27.

Corporate Services Commission - Procurement Services Department Report 2014-18 dated April 14, 2014 regarding the new Procurement By-law.

The Commissioner of Corporate Services and the Manager of Procurement Services recommend:

THAT Corporate Services - Procurement Services Department Report 2014-18 dated April 14, 2014 regarding the new Procurement By-law be received and the draft Procurement By-law, attached as Schedule 'B' be forwarded to Council for approval.

p. 157

28.

Corporate Services - Procurement Services and Development and Infrastructure Services - Facility Services Joint Report 2014-30 dated April 14, 2014 regarding Single Source Contract for Ice Resurfacers. (Report to be distributed with the addendum)

The Commissioner of Corporate Services and Commissioner of Development and Infrastructure Services recommends to Council:

THAT Corporate Services Commission – Procurement Services and Development and Infrastructure Services Commission – Facility Services Joint Report 2014-30, dated April 14, 2014, regarding Single Source contract for Ice Resurfacers be received and the following recommendation by adopted.

THAT Council approve a five (5) year Single Source contract for the supply and delivery of Ice Resurfacers, as follows:

p. 281

29.

Correspondence dated April 10, 2014 from Mr. Eugene Lee, Staff Advisor, Sacred Heart Catholic High School requesting an exemption from the Noise By-law (2004-94) for the 2014 Relay for Life event from 11:30 a.m. to 11:59 p.m. on May 30, 2014.  

Recommendations:

a) THAT the correspondence dated April 10, 2014 from Mr. Eugene Lee, Staff Advisor, Sacred Heart Catholic High School regarding an exemption from the Noise By-law 2004-94, as amended, be received;

i) AND THAT the Canadian Cancer Society, Relay for Life event be exempted from the Noise By-law 2004-94, as amended, from 1:30 a.m. to 11:59 p.m. on May 30, 2014 at Sacred Heart Catholic High School, subject to notification being provided to area residents.

p. 253

30.

Community Services - Recreation and Culture Information Report 2014-12 dated April 5, 2014 regarding the Newmarket Soccer Club Quarterly Update, Q1 2014.

p. 254

31.

List of Outstanding Matters.

Recommendation:

THAT the list of Outstanding Matters be received.

p. 263

Action Items

32.

Development and Infrastructure Services Report - Public Works Services 2014-21 dated March 21, 2014 regarding Sidewalk Snow Clearing Review. (Deferred from the April 7, 2014 Committee of the Whole meeting)

The Commissioner of Development and Infrastructure Services and the Director of Public Works Services recommend:

a) THAT Development and Infrastructure Services Report - Public Works Services 2014-21 dated March 21, 2014 regarding Sidewalk Snow Clearing Review be received and the following recommendations be adopted:

i) THAT Council provides direction for staff, with a preferred option, to proceed with a comprehensive analysis for sidewalk, walkways and trail snow clearing guidelines;

ii) AND THAT staff report back to Council with a detailed plan for sidewalk, walkway and trail clearing as part of the 2015 budget process;

iii) AND THAT the staff obtain comments from the Accessibility Advisory Committee on the sidewalk, walkway and trail clearing process.

p. 267

33.

Development and Infrastructure Services - Engineering Services Report 2014-31 dated April 28, 2014 regarding Yonge Street Sidewalk - Tom Taylor Trail to Savage Road.

The Commissioner of Development and Infrastructure Services and the Director of Engineering Services recommend:

THAT Development & Infrastructure Services Commission – Engineering Services Report 2014-31 dated April 28, 2014, be received and the following recommendations adopted:

1. THAT Council provide further direction to staff by considering options A or B for the Yonge Street Sidewalk – Tom Taylor Trail to Savage Road.

Option A

That the Yonge Street Sidewalk – Tom Taylor Trail to Savage Road be deferred until York Region urbanizes that section of Yonge Street.

Option B

That staff be directed to continue with the project and that additional funding of $145,000 be provided from the reserves.

2. AND THAT if Option “A” above is selected, Council make a formal request asking York Region to help accelerate the urbanization of this portion of Yonge Street by making it a high priority.

p. 273

Correspondence & Petitions

Reports by Regional Representatives

Notices of Motion

Motions

34.

Councillor Emanuel:  THAT due to potential costs to taxpayers and liability concerns that could be transposed by Bill 69 - Prompt Payments Act, staff provide an analysis and recommendations for a resolution. (Deferred from the April 7, 2014 Committee of the Whole meeting)

p. 276

35.

Councillor Emanuel:  THAT staff report back to Council on the implementation of improved signage and advertising for notification regarding Official Plan and Zoning By-law Amendments. (Deferred from the April 7, 2014 Committee of the Whole meeting)

p. 277

36.

Councillor Sponga:  THAT staff report back in thirty days on the implementation of removable speed humps as a pilot project, for the purpose of mitigating excessive speed on Millard Avenue west of Lorne Avenue and east of Queen Street. (Deferred from the April 7, 2014 Committee of the Whole meeting)

p. 278

New Business

Closed Session (if required)

The Closed Session Agenda and Reports will be circulated under separate cover (Goldenrod).

37.

Verbal Update by the Chief Administrative Officer regarding the proposed York University satellite campus initiative. (A proposed acquisition of land and security of property by the municipality) (if required)

Public Hearing Matters

38.

Newmarket Urban Centres Secondary Plan - Request for Feedback.

p. 279

Addendum (Additions and Corrections)

39.

Corporate Services - Procurement Services and Development and Infrastructure Services - Facility Services Joint Report 2014-30 dated April 14, 2014 regarding Single Source Contract for Ice Resurfacers.

(Related to Item 28 - Signed Version of Report)

p. 281

40.

Correspondence dated April 23, 2014 from Ms. Ariel Ogison requesting proclamation of May, 2014 as 'Ehlers Danlos Syndrome" Awareness Mmonth.

Recommendations:

a) THAT the correspondence dated April 23, 2014 from Ms. Ariel Ogison be received and the following recommendations be adopted:

i) THAT the month of May, 2014 be proclaimed as 'Ehlers Danlos Syndrome' Awareness Month;

ii) AND THAT the proclamation be advertised in the Town Page advertisement and on the Town's website www.newmarket.ca

p. 286

41.

Corporate Services Commission Legal Services and Procurement Services Joint Report 2014-12 dated April 24, 2014 regarding New Procurement Processes and Comments. (Related to Item 26)

The Commissioner of Corporate Services, the Director of Legal Services and the Manager of Procurement Services recommend:

THAT the Corporate Services Commission, Legal Services and Procurement Services, Joint Report 2014-12 dated April 24, 2014 be received.

p. 287

42.

Corporate Services Report - Information Technology 2014-01 dated April 22, 2014 regarding Shared Information Technology Services Project.

The Commissioner of Corporate Services and the Director of Information Technology recommend:

THAT Corporate Services Report - Information Technology 2014-01 dated April 22, 2014 regarding an update on a shared services project with the Town of Aurora IT Department be received for information purposes.

p. 292

43.

Motion: Councillor Di Muccio:  A resolution to welcome the expansion of the Dortec Manufacturing plant.

WHEREAS Magna Closures, through its Dortec Manufacturing plant, has announced plans to reinvest in the Town of Newmarket through a $1.5 million expansion and plans to hire 75 workers;

AND THAT statistics show that for every job created in Ontario auto manufacturing industrial sector has the potential to create nine other jobs in the local economy;

BE IT RESOLVED that the Town of Newmarket welcomes the news of the expansion of the Dortech Manufacturing plant and furthermore calls upon leaders in business, government, and labour to continue to work together, rallying to preserve and grow employment opportunities in Ontario’s auto manufacturing industrial sector which remains critical to the local economy of our community.

p. 294

44.

PowerPoint Presentation regarding Newmarket Urban Centres Secondary Plan. (Related to Public Hearing Matter at 7:00 p.m.)

p. 295

45.

Joint Corporate Services Commission Legal Services Department and Procurement Services Department Report 2014-23 dated April 28, 2014 regarding Additional Comment received related to Procurement processes. (Related to Item 26)

The Commissioner of Corporate Services, the Director of Legal Services and the Manager of Procurement Services recommend:

THAT further to the Corporate Services Commission, Legal Services and Procurement Services Joint Report 2014-23 dated April 28, 2014 (Item 26 on the Committee of the Whole agenda) the following additional comment has been received.

p. 332

Adjournment