Newmarket Public Library Board

Minutes

Meeting #:
Date:
Time:
-
Location:
Electronic VIA ZOOM
Members Present:
  • Darcy McNeill, Chair
  • Jane Twinney, Vice Chair
  • Kelly Broome
  • Darryl Gray
  • Leslee Mason
  • Art Weis
  • Victor Woodhouse
Staff Present:
  • Lianne Bond, Administrative Coordinator
  • Andrew Walkom
  • Jaclyn Grossi
  • Benjamin Shaw, Manager, Library Operations
  • Jennifer Leveridge, Manager, Library Services

​​

1.
Meeting to be held through live video interface
 

The Chair called the meeting to order at 5:30 pm

2.
Adoption of Agenda Items
 

2.1
Adoption of the Regular Agenda
 

2.2
Adoption of the Closed Session Agenda
 

2.3
Adoption of the Consent Agenda Items
 

  • Motion21-02-166
    Moved byKelly Broome
    Seconded byLeslee Mason

    That Agenda items 2.1 to 2.3 be adopted as presented.

    Carried

3.
Declarations
 

None were declared.

4.
Consent Agenda Items
 

4.1
Adoption of the Regular Board meeting minutes for January 20, 2021
This item has attachments. 

1.2021-01-20 Regular Brd Mtg minutes.pdf

4.2
Strategic Operations Report for January, 2021
This item has attachments. 

1.2021-01 strat ops.pdf
  • Motion21-02-167
    Moved byLeslee Mason
    Seconded byVictor Woodhouse

    That items 4.1 to 4.2 be approved and adopted as presented.

    Carried

5.
Reports
 

There were no reports.

6.
Business Arising
 

6.1
Strategic Plan Draft Request for Quotation
This item has attachments. 

1.2021-02-17 Library Strategic Planning Consultant RFQ.pdf
2.2021-02-17 Strategic plan RFQ 2021.pdf

The Library Board discussed moving forward with the strategic planning process and reviewed the draft Library Strategic Planning Consultant Request for Quotation (RFQ).  It was agreed to move forward with releasing the RFQ, with a submission deadline of March 31, 2021.

  • Motion21-02-168
    Moved byArt Weis
    Seconded byKelly Broome

    That the Library Board receive the report on Strategic Planning Consultant RFQ;

    And that Library Board direct the Acting CEO to proceed with the release of the draft Request for Quotation for a Strategic Planning Consultant with a submission deadline of March 31, 2021.

    Carried

6.2
Library Board Action List
This item has attachments. 

1.2021-02-17 action list.pdf

The Library Board reviewed the Action List.  Board members thanked staff members for the excellent work they are doing with curbside service, online programs, and promotions of library events.

  • Motion21-02-169
    Moved byDarryl Gray
    Seconded byJane Twinney

    That the Library Board receive the Board Action List as presented.

    Carried

7.
New Business
 

7.1
Correspondence from Ontario Library Service regarding Board Assembly Appointments
This item has attachments. 

1.2021-01 Ontario Library Service amalgamation.pdf

As part of the amalgamation of Ontario Library Services, Board Assemblies have been set-up to provide Library Board members the opportunity to share information and hear from other Library Boards.  Newmarket Public Library has been asked to appoint a member of their Library Board to participate on one of the nine Board Assemblies.

  • Motion21-02-170
    Moved byLeslee Mason
    Seconded byVictor Woodhouse

    That the Library Board appoint board member Darry Gray as the official representative of Newmarket Public Library to the respective Ontario Library Service Board Assembly.

    Carried

8.
Closed Session (If required)
 

9.
Dates of Future Meetings
 

The next regular Library Board meeting is scheduled for Wednesday, March 17, 2021 at 5:30 pm.  Location electronic via Zoom

10.
Adjournment
 

  • Motion21-02-171
    Moved byKelly Broome
    Seconded byVictor Woodhouse

    That there being no further business the meeting adjourn at 5:55 pm

    Carried
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