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Additional
items to this Agenda are shown under the Addendum heading.
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4.
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Community Services Report - Economic Development
2014-20 dated August 11, 2014 regarding Implementation Strategy for Gigabit
Corridor Pilot Project.
The
Commissioner of Community Services and the Economic Development Officer
recommend:
a)
THAT Community Services Report - Economic Development 2014-20 dated August
11, 2014 regarding the Implementation Strategy for Gigabit Corridor Pilot
Project be received and the following recommendations be adopted:
i
) THAT Council receive the 'Initial Stakeholder Meeting and Economic
Development Impact Statement' report prepared by Sandel and Associates
(Attachment A);
ii)
AND THAT staff be directed to issue a Request for Proposals (RFP) seeking
interested Internet Services providers (ISP's) willing to provide specified
service levels and cost structure;
iii)
AND THAT staff provide a further report to Council with the RFP results,
including alternate options if necessary, implementation recommendations
and budget impact.
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p.
7
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7.
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Correspondence dated July 15, 2014 from Ms. Donna
Pelrine, Support Committee, Queen's York Rangers Army Cadet Corps. 2799
requesting permission to conduct tag days on September 13 and 14, 2014 at
various retail outlets in Town.
Recommendations:
a)THAT
the correspondence dated July 15, 2014 from Ms. Donna Pelrine, Support
Committee, Queen’s York Rangers Army Cadet Corps, 2799, be received and the
following recommendations be adopted:
i)
THAT permission be granted to permit the Queen’s York Rangers Army Cadet
Corps (#2799) to conduct tag days in the Town of Newmarket on September 13
and 14, 2014;
ii)
AND THAT the announcement be advertised in the Town Page advertisement and
on the Town’s website www.newmarket.ca
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p.
55
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8.
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Correspondence dated July 30, 2014 from Mr. Geoff
Morgan, Vice-President, Public Relations, The Court of Blarney Toastmasters
requesting proclamation of October, 2014 as 'Toastmasters Month'.
Recommendations:
a)THAT
the correspondence dated July 30, 2014 from Mr. Geoff Morgan,
Vice-President, Public Relations, The Court of Blarney, Toastmasters be
received and the following recommendations be adopted:
i)
THAT the Town of Newmarket proclaim October 2014 as “Toastmasters Month” in
the Town of Newmarket;
ii)
AND THAT the proclamation be advertised in the Town Page advertisement and
on the Town’s website www.newmarket.ca
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p.
56
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14.
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Joint Corporate Services - Legislative Services
and Development and Infrastructure Services - Planning and Building
Services Report 2014-38 dated August 14, 2014 regarding a Development
Charges Exemption and Request to Waive and Refund Fees for the Proposed
Hospice.
The
Commissioners of Corporate Services, Development and Infrastructure
Services and the Director of Planning and Building Services recommend:
a)
THAT Joint Planning and Building Services, Financial Services, and
Legislative Services Report 2014-38 dated August 14, 2014 regarding a
Development Charges Exemption and a request to waive Building Permit and
Sign Permit fees and refund planning application fees be received and the
following recommendations be adopted:
i)
THAT staff be provided with confirmation that the Hospice qualifies for the
new Development Charges exemptions by By-law 2014-42, once it is in full
force and effect;
ii)AND
THAT the request from the Southlake Regional Health Centre Foundation for
waived and refunded fees be denied;
iii)
AND THAT staff be directed to undertake a review of the impacts of creating
a policy to reduce fees for charitable foundations, community
organizations, public agencies and other similar uses;
iv)AND
THAT Dora Boylen-Pabst, Vice President, Philanthropy and Engagement,
Southlake Regional Health Centre Foundation 102-581 Davis Drive Newmarket,
L3Y 2P6 be notified of this action.
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p.
76
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17.
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Development and Infrastructure Services -
Engineering Services Report 2014-51 dated August 25, 2014 regarding
Kingsmere Avenue/Ataire Road – All-way Stop Review.
The
Commissioner of Development and Infrastructure Services and the Director of
Engineering Services recommend:
a)
THAT Development and Infrastructure Services Report – ES2014-51 dated
August 25, 2014 regarding Kingsmere Avenue/Ataire Road – All-way Stop
Review be received and the following recommendations be adopted:
i)
THAT the existing stop control at the Kingsmere Avenue/Ataire Road
intersection remain as is due to:
- not meeting the warrants outlined in the Transportation
Management Policy as approved by Town Council
- safety concerns as outlined in the Ontario Traffic Manual
(Book 5) of the Ontario Ministry of Transportation.
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p.
88
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20.
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Joint Procurement Corporate Services - Financial
Services and Development and Infrastructure Services - Public Works
Services Report 2014-45 dated August 11, 2014 regarding RJT and Magna Solar
Photovoltaic FIT Project Updates.
The
Commissioners of Corporate Services and Development and Infrastructure
Services, the Director of Financial Services and the Director of Public
Works Services recommend:
a)
THAT Joint Procurement Corporate Services - Financial Services and
Development and Infrastructure Services - Public Works Services Report
2014-45 dated August 11, 2014 regarding RJT and Magna Solar Photovoltaic
FIT Project Updates be received and the following recommendations be
adopted:
i)
THAT the RFP 2012-27 Solar Photovoltaic FIT contract be extended to include
an estimated value of $1,493,321.00 for the Magna Centre (excluding bonding
fees, maintenance, LDC connection fees and applicable taxes);
ii)
AND THAT the Director, Public Works Services and the Manager, Procurement
Services be authorized to execute the contract and all agreements and
documents necessary to give effect to the Magna Solar project on Council's
behalf;
iii)
AND THAT staff be authorized and directed to do all things necessary to
give effect to the foregoing recommendations;
iv)
AND THAT staff be directed to fund the Magna FIT project through
implementation of an internal loan with an amortization period not to
exceed ten (10) years, and that this loan be provided for in conjunction
with the 2015 budget and align with the proposed investment strategy;
v)
AND THAT staff be directed to include the revenue surplus as outlined in
the Loan Repayment Schedule contained in the Budget Impact section of this
report in the 2015 and subsequent years Operating Budgets.
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p.
100
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The
Closed Session Agenda and Reports will be circulated under separate cover
(Goldenrod).
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10a)
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Item 6 of the Heritage Newmarket Advisory
Committee Minutes of June 3, 2014 - Designated Maintenance Property and
Concerns. (Related to Item 10)
The
Operational Leadership Team recommends that the following recommendation of
the Heritage Newmarket Advisory Committee be referred to staff:
Whereas
some Newmarket historic buildings are deteriorating due to lack of proper
maintenance;
And
whereas such inaction leads to demolition by neglect;
And
whereas the loss of our built heritage weakens the distinctiveness of our
community and our cultural identity;
And
whereas other municipal jurisdictions have by-laws that would prevent
demolition of heritage buildings by neglect;
Therefore
be it resolved that the Heritage Newmarket Advisory Committee recommends
that a by-law to prevent demolition of heritage properties by neglect be
considered for the Town of Newmarket and that Council direct staff to
conduct the necessary research and analysis to said by-law.
CARRIED
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p.
124
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21b)
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Corporate Services (Legal Services) Report 2014-22
dated August 20, 2014 regarding Tools to Support Rental Housing (Pilot
Project) (Related to Item 21 - Public Hearing Matter - 7:00 p.m.)
The
Commissioner of Corporate Services and the Director of Legal Services
recommend:
a)
THAT Corporate Services (Legal Services) Report 2014-22 dated August 20,
2014 the tools, terms and conditions related to a Pilot Project for a
proposed rental housing development at 212 Davis Drive be received and the
following recommendations be adopted:
i)THAT
staff be directed to finalize the Development Charges Deferral Agreement
for the Pilot rental housing Project at 212 Davis Drive on the basis that
the applicable Town of Newmarket Development Charges fees to be deferred
are those in effect as at August 25, 2014 (including applicable indexing)
under By-law 2009-73 and set out in Schedule “A”;
ii)
AND THAT the deferral of the Development Charges for the Pilot Project is
conditional on the issuance of a building permit within 18 months from the
date of Site Plan approval of the development application;
iii)
AND THAT Staff be authorized to do all things necessary to finalize the
Development Charges Deferral Agreement together with any related mortgage,
collateral security or other required agreements and documents with Malter
Holdings Ltd. and its affiliated entities;
iv)
AND THAT Staff be authorized to execute and electronically register all
agreements and documents necessary to give effect to the foregoing and that
the Associate Solicitor or her staff be authorized to electronically sign
and register all Agreements;
v)
AND THAT all other tools, terms and conditions of the Pilot Project
previously approved by Council are conditional on issuance of a building
permit within 18 months of the date of Site Plan approval of the
development application.;
vi)
AND THAT the applicable Planning Application fees to be deferred are those
fees in effect on the date the Planning Application was submitted;
vii)
AND THAT the applicable Building Permit fees to be deferred are those fees
in effect on the date the Building permit(s) is/are issued.
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p.
137
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Addendum # 2 (Additions and Corrections to the Agenda)
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16a)
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Corporate
Services Report – Financial Services 2014-29 dated August 11, 2014
regarding 2015 Pre-Budget Approval. – WITHDRAWN (Related to Item 16)
(To
be considered in new term of Council)
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p.
84
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3a) (Closed Session) Agenda – Item 3 – Verbal
Report of the Chief Administrative
Officer regarding a proposed acquisition
of land by the municipality (Ward 7) - WITHDRAWN
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