Newmarket Public Library BoardMinutesMeeting #:Date:Wednesday, September 16, 2020Time: 5:45 P.m. - 7:00 P.m.Location:Electronic VIA ZOOMSee How to Login GuideMembers Present:Darcy McNeill, ChairJane Twinney, Vice ChairKelly BroomeDarryl GrayLeslee MasonArt WeisVictor WoodhouseStaff Present:Linda Peppiatt, Deputy CEOTodd Kyle, CEOLianne Bond, Administrative CoordinatorGuests:Jennifer Leveridge, Manager, Library Services Benjamin Shaw, Manager, Library Operations1.Meeting to be held through live video interface via Zoom The C.E.O. introduced the Library's new Leadership Team and advised that the Deputy C.E.O. will be retiring at the end of the month. The Chair called the meeting to order at 5:40 pm2.Adoption of Agenda Items 2.1Adoption of the Regular Agenda 2.2Adoption of the Closed Session Agenda 2.3Adoption of the Consent Agenda Items Motion20-09-128Moved byVictor WoodhouseSeconded byLeslee MasonThat items 2.1 to 2.3 be adopted as presented.Carried3.Declarations None were declared.4.Consent Agenda Items 4.1Adoption of the Regular Board meeting minutes for Wednesday, June 17, 2020 1.2020-06-17 Regular Brd Mtg minutes.pdf4.2Strategic Operations Report for June, July and August, 2020 1.2020-08 strat ops.pdf4.3Second Quarter Statistical Data 1.Board stats 06-Jun'20.pdf2.Board stats 12-Dec'19.pdf4.4Second Quarter Financial Statements 1.2020-09-16 Q2 Financial Statement cvr.pdf2.Financial Stmt 2020 2nd QTR_Final.pdf4.5Library Bank Account Transfer 1.2020-09-16 Bank Transfer.pdf4.6Health and Safety Policy Renewals 1.2020-09-16 Health and Safety Policies.pdf2.Health and Safety Policy 16-9-20.pdf3.Workplace Violence Policy 16-09-20.pdf4.Workplace Harassment Policy - 16-09-20.pdf4.7Temporary Policy: Face Coverings during COVID-19 Emergency 1.Temporary face covering policy-15-7-20 (1).pdfMotion20-09-129Moved byKelly BroomeSeconded byVictor WoodhouseThat 4.1 to 4.7 be approved and adopted as presented.Carried5.Reports 5.1Recovery and Re-opening Update Report for Library 1.2020-09-16 Library Recovery Update.pdfA report on the recovery and re-opening of the Library was reviewed. The current limited Library services will continue at this time. At the recommendation of the Town of Newmarket's Health and Safety Specialist the introduction of browsing services will be delayed until there is more evidence of a reduction in COVID-19 cases.Motion20-09-130Moved byDarryl GraySeconded byVictor WoodhouseThat the Library Board receive the report on Recovery and Re-opening Update for the Library, and ratify the operational decisions taken as described.Carried6.Business Arising 6.12021 Capital Budget Submission 1.2020-09-16 2021 Capital Budget.pdfThe Draft 2021 Capital Budget was presented to the Library Board.Motion20-09-131Moved byLeslee MasonSeconded byDarryl GrayThat the Library Board approve the Draft 2021 Capital Budget for submission to the Town of Newmarket Council.Carried6.2Library Board Action List Review 1.2020-09-16 Action List Review.pdf2.2020-09-16 draft action list.pdfThe Library Action list was revised to ensure important administrative and strategic priorities were included. The Board reviewed the revisions and recommended some changes to the Action List.Motion20-09-132Moved byVictor WoodhouseSeconded byLeslee MasonThat the Library Board receive the report on Action Tracking List Review and approve the revisions as amended.Carried7.New Business 7.1Temporary Contact Tracing Policy 1.Temp Contact Tracing Policy 20-09-03 .pdfA Temporary Contact Tracing Policy has been implemented to outline the protocols and procedures required for the collection of personal contact information of users who enter the library building.Motion20-09-133Moved byLeslee MasonSeconded byArt WeisThat the Library Board approved the Temporary Contact Tracing Policy as presented.Carried8.Closed Session (If Required) 9.Dates of Future Meetings 9.1The next Regular Board meeting is scheduled for Wednesday, October 21, 2020 at 5:45 pm. Location electronic via Zoom. The start time for Library Board meetings will move to 5:30 pm.10.Adjournment Motion20-09-134Moved byKelly BroomeSeconded byDarryl GrayThat there being no further business the meeting adjourn at 7:12 pm.CarriedNo Item Selected This item has no attachments1.2020-09-16 Health and Safety Policies.pdf2.Health and Safety Policy 16-9-20.pdf3.Workplace Violence Policy 16-09-20.pdf4.Workplace Harassment Policy - 16-09-20.pdf1.2020-09-16 Bank Transfer.pdf1.Board stats 06-Jun'20.pdf2.Board stats 12-Dec'19.pdf1.Temporary face covering policy-15-7-20 (1).pdf1.2020-09-16 Action List Review.pdf2.2020-09-16 draft action list.pdf1.2020-09-16 2021 Capital Budget.pdf1.2020-09-16 Library Recovery Update.pdf1.2020-09-16 Q2 Financial Statement cvr.pdf2.Financial Stmt 2020 2nd QTR_Final.pdf1.2020-08 strat ops.pdf1.2020-06-17 Regular Brd Mtg minutes.pdf1.Temp Contact Tracing Policy 20-09-03 .pdf