Town of Newmarket

Minutes

Council - Electronic

Meeting #:
Date:	Monday, July 27, 2020
Time:	1:00 P.m. - 2:00 P.m.
Location:	Streamed live from the Municipal Offices 395 Mulock Drive Newmarket, ON L3Y 4X7

Members Present:

• Mayor Taylor
• Deputy Mayor & Regional Councillor Vegh
• Councillor Simon
• Councillor Woodhouse
• Councillor Twinney
• Councillor Kwapis
• Councillor Broome
• Councillor Bisanz

Members Absent:

• Councillor Morrison

Staff Present:

• J. Sharma, Chief Administrative Officer
• E. Armchuk, Commissioner of Corporate Services
• P. Noehammer, Commissioner of Development & Infrastructure Services
• I. McDougall, Commissioner of Community Services
• L. Lyons, Director of Legislative Services/Town Clerk
• K. Saini, Deputy Town Clerk
• J. Unger, Acting Director of Planning & Building Services
• A. Cammaert, Acting Manager of Planning Services
• P. Chow, Senior Planner
• A. Walkom, Legislative Coordinator
• J. Grossi, Legislative Coordinator

The meeting was called to order at 1:01 PM.
Mayor Taylor in the Chair.

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1.

Public Notice

Mayor Taylor acknowledged that the Town of Newmarket is located on the traditional territories of the Wendat, Haudeno-saunee, and the Anishinaabe peoples and the treaty land of the Williams Treaties First Nations and other Indigenous peoples whose presence here continues to this day. He thanked them for sharing this land with us. Mayor Taylor also acknowledge the Chippewas of Georgina Island First Nation as our close neighbours and friends, and that we work to ensure a cooperative and respectful relationship.

Mayor Taylor advised that the Municipal Offices were closed to the public and that this meeting was streamed live at Newmarket.ca/meetings. Residents who would like to provide comment on an item on this agenda were encouraged to provide their feedback in writing through email to Legislative Services at [e-mail] or by joining the meeting electronically through video or telephone. He advised residents that their comments would form part of the public record.

2.

Additions & Corrections to the Agenda

The Clerk advised of the following additions to the agenda:

• Item 4.1.4: Correspondence regarding 849 Gorham Street - Official Plan Amendment and Zoning By-law Amendment - Gerald Fox
• Item 4.1.5: Correspondence regarding 849 Gorham Street - Official Plan Amendment and Zoning By-law Amendment - Donna and Steve MacDonald
• Item 4.1.6: Correspondence regarding 849 Gorham Street - Official Plan Amendment and Zoning By-law Amendment - Colleen Harack
• Item 4.1.7: Correspondence regarding 849 Gorham Street - Official Plan Amendment and Zoning By-law Amendment - Doug Selwood
• Item 4.1.8: Correspondence regarding 849 Gorham Street - Official Plan Amendment and Zoning By-law Amendment - Helen Thorne
• Item 4.2.1: Correspondence regarding Urban Centres Secondary Plan and Zoning By-law Amendments - Edie and Tom Andrews
• Item 9.2.8.3: Correspondence regarding 2020 Annual Servicing Allocation Review - Mark R. Flowers of Davies Howe

• Moved by: Councillor Twinney
  Seconded by: Councillor Broome
  1. That the additions to the agenda be approved.
  Carried

3.

Conflict of Interest Declarations

None.

4.

Public Hearing Matter(s)

The Clerk welcomed the public to the Virtual Public Planning and Council meeting. She advised that the Planning Act requires the Town to hold at least one public meeting on any proposed Zoning By-law Amendment, Official Plan Amendment or Draft Plan of Subdivision or Condominium.

The Clerk advised that the purpose of the public meeting is to hear from anyone who has an interest in either of the following applications:

• 849 Gorham Street - Official Plan Amendment and Zoning By-law Amendment. The application is a proposed Official Plan and Zoning By-law amendment to permit 20 Townhouse Units & 2 Semi-detached Units at 849 Gorham Street.
• Urban Centres Secondary Plan and Zoning By-law Amendments. The purpose of the Official Plan Amendment is to revise the Newmarket Urban Centres Secondary Plan to clarify the original intent of the policies, implement recommendations of recently approved planning documents, and resolve inconsistencies between policies and schedules. The effect of the Official Plan Amendment is to have updated land use policies and schedules that align with Provincial, Regional and Town approved planning documents. The purpose of the Zoning By-law Amendment is to clarify the original intent of the regulations, achieve greater alignment between various sections and maps, and to ensure conformity with the Secondary Plan. The effect of the Zoning By-law Amendment is to have updated definitions, development standards and maps that conform to the Secondary Plan outlined in a more user-friendly manner.

She further advised that Council would not make a decision regarding the proposed applications at the public meeting, but will refer all written and verbal comments to Planning Staff to consider and return with a report to a future Committee of the Whole or Council meeting.

The Clerk encouraged anyone who was interested in providing verbal feedback to Council regarding these applications to join the meeting electronically by emailing [e-mail].

The Clerk advised that if anyone wished to be notified of any subsequent meetings regarding this matter, they may email [e-mail].

The Clerk noted that in accordance with the Planning Act, the Local Planning Appeal Tribunal may dismiss an appeal to the Tribunal, without holding a hearing, if the appellant failed to make either oral submissions at the public meeting or provide written submissions to Council prior to adoption of the application.

The Clerk thanked residents for their participation and interest in the meeting.

4.1

849 Gorham Street - Official Plan Amendment and Zoning By-law Amendment

• Moved by: Councillor Woodhouse
  Seconded by: Councillor Kwapis
  1. That the Public Hearing Matter regarding 849 Gorham Street - Official Plan Amendment and Zoning By-law Amendment be deferred to the Council meeting of August 31, 2020.
  2. That sub-items 4.1.1, 4.1.2, 4.1.3, 4.1.4, 4.1.5, 4.1.6, 4.1.7, and 4.1.8 being correspondence provided by Patrick Monks, Stephen King, Janet Caverly, Gerald Fox, Donna and Steve MacDonald, Colleen Harack, Doug Selwood, and Helen Thorne be deferred to the Council meeting of August 31, 2020.
  Carried

4.1.1

Correspondence - Patrick Monks

4.1.2

Correspondence - Stephen King

4.1.3

Correspondence - Janet Caverly

4.1.4

Correspondence - Gerald Fox

4.1.5

Correspondence - Donna and Steve MacDonald

4.1.6

Correspondence - Colleen Harack

4.1.7

Correspondence - Doug Selwood

4.1.8

Correspondence - Helen Thorne

4.2

Urban Centres Secondary Plan and Zoning By-law Amendments

The Acting Director of Building and Planning Services provided an introduction to the presentation which included the background of the Urban Centres Secondary Plan.

The Senior Planner provided a presentation which included an overview of the proposed amendments and highlights of proposed changes to the Secondary Plan and Zoning By-law. The presentation provided a breakdown of the various technical changes, policy changes, and mapping changes to both the secondary plan and zoning by-law. The presentation concluded with the next steps to be taken in the amendment process.

• Moved by: Councillor Broome
  Seconded by: Councillor Kwapis
  1. That the presentation by Phoebe Chow, Senior Planner regarding Urban Centres Secondary Plan and Zoning By-law Amendments be received; and,
  2. That the correspondence from Edie and Tom Andrews be received.
  Carried

4.2.1

Correspondence - Edie and Tom Andrews

5.

Presentations & Recognitions

None.

6.

Deputations

None.

7.

Minutes

7.1

Council - Electronic Meeting Minutes of June 29, 2020

• Moved by: Councillor Bisanz
  Seconded by: Councillor Simon
  1. That the Council - Electronic Meeting Minutes of June 29, 2020 be approved.
  Carried

8.

Reports by Regional Representatives

Deputy Mayor & Regional Councillor Vegh advised of the recent York Region Council decision to make the wearing of masks mandatory in enclosed public spaces and provided the background regarding Council's decision.

Mayor Taylor advised of an upcoming report to be presented to the Committee of the Whole regarding changes to provincial growth scenarios and the effects on both York Region as a whole and local municipalities. 

9.

Consent Items and Recommendations from Committees 

9.1

Council Workshop - Electronic Meeting Minutes of June 29, 2020

• Moved by: Councillor Broome
  Seconded by: Councillor Woodhouse
  1. That the Council Workshop - Electronic Meeting Minutes of June 29, 2020 be received.
  Carried

9.2

Committee of the Whole - Electronic Meeting Minutes of July 20, 2020

• Moved by: Councillor Kwapis
  Seconded by: Councillor Twinney
  1. That the Committee of the Whole - Electronic Meeting Minutes of July 20, 2020 be approved and the recommendations noted within items 9.2.1 to 9.2.14 be adopted.
  Carried

9.2.1

Remote Deputation regarding Helmer Avenue Parking Review - Stephanie McNeil

• 1. That the Remote Deputation regarding Helmer Avenue Parking Review by Stephanie McNeil be received.

9.2.2

Item 5.3 of the draft Audit Committee Meeting Minutes of July 14, 2020

• 1. That the Audit Committee recommends to Council that the Consolidated Financial Statements year ended December 31, 2019 be approved.
  2. That the Audit Committee recommends to Council that the Main Street District Business Improvement Area Financial Statements year ended December 31, 2019 be approved.

9.2.3

2019 Audited Financial Statements 

• 1. That the report entitled 2019 Financial Statements and Auditor’s Report dated July 20, 2020 be received; and,
  2. That the draft 2019 financial statements for The Corporation of the Town of Newmarket and the Town of Newmarket Main Street District BIA; the Financial Statement Discussion and Analysis prepared by staff; and the Report to the Audit Committee on the results of the December 31, 2019 financial statements audits from Deloitte LLP be received; and,
  3. That Council approve the 2019 financial statements for The Corporation of the Town of Newmarket and the Town of Newmarket Main Street District BIA as endorsed by the Audit Committee.

9.2.4

2020 Reserves and Reserve Funds Budget Staff Report

• 1. That the report entitled 2020 Reserves and Reserve Funds Budget dated July 20, 2020 be received; and,
  2. That 2020 Reserves and Reserve Funds Budget as set out in the attachment be approved; and,
  3. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

9.2.5

Helmer Avenue Parking Review

• 1. That the report entitled Helmer Avenue Parking Review dated July 20, 2020 be received; and,
  2. That the Helmer Avenue Parking Review be referred back to staff.

9.2.6

Timothy Street Parking Review

• 1. That the report entitled Timothy Street Parking Review dated July 20, 2020 be received; and,
  2. That the parking amendments in Appendix A be adopted; and,
  3. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

9.2.7

Kingsmere Avenue Traffic and Parking Review

• 1. That the report entitled Kingsmere Avenue Traffic and Parking Review dated July 20, 2020 be received; and,
  2. That the Correspondence by David Elms regarding Kingsmere Avenue Traffic and Parking Review be received.
  3. That this report and Council extracts be forwarded to the York Region Catholic School Board; and,
  4. That this report and Council extracts be forwarded to the York Regional Police; and,
  5. That staff undertake the appropriate Category 1 speed management programs on Kingsmere Avenue; and,
  6. That staff coordinate with the York Region Catholic School Board for on-site and off-site improvements; and,
  7. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

9.2.7.1

Correspondence - David Elms

9.2.8

2020 Annual Servicing Allocation Review

• 1. That the report entitled 2020 Annual Servicing Allocation Review dated July 20, 2020 be received; and,
  2. That Council reinstate servicing allocation to the following developments as outlined in this staff report:
     1. Azure Homes (172-178 Old Main Street);
     2. Redwood (17645 Yonge Street); 
     3. Marianneville Glenway Block 120 (Bethpage Crescent, lands west of the Hydro corridor);
     4. Options Development (281 Main Street North);
     5. Shining Hill Phase 1 (16250 Yonge Street); and,
     6. Maple Lane Lands and Development (680 Gorham Street); and,
  3. That Council grant serving allocation to Marianneville Glenway East Phase 3 as outlined in this staff report; and,
  4. That Council rescind 98 persons of servicing allocation from Landmark Estates Phase 5 (Yonge Street and Clearmeadow Boulevard) for the reasons outlined in this staff report; and
  5. That the Town’s remaining servicing capacity (the Town Reserve) of 2094 persons of allocation, of which, 16 persons is to be held in the Severance Reserve, be maintained for future development; and,
  6. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

9.2.8.1

Correspondence - Michele Freethy, Larkin Land Use Planners

• 1. That the Correspondence from Michele Freethy of Larkin Land Use Planners regarding the 2020 Annual Servicing Allocation Review be received.

9.2.8.2

Correspondence - Frank Orsi, 1209104 Ontario Limited

• 1. That the Correspondence from Frank Orsi of 1209104 Ontario Limited regarding the 2020 Annual Servicing Allocation Review be received.

9.2.8.3

Correspondence - Mark R. Flowers, Davies Howe

• 1. That the Correspondence from Mark R. Flowers of Davies Howe regarding the 2020 Annual Servicing Allocation Review be received.

9.2.9

Site Specific Exemption to Interim Control By-law 2019-04 for 318 Andrew Street

• 1. That the report entitled Site Specific Exemption to Interim Control By-law 2019-04 for subject property 318 Andrew Street dated July 20th, 2020 be received; and,
  2. That Council deny the requested site-specific exemption to Interim Control by-law 2019-04 for 318 Andrew Street.

9.2.10

Site Specific Exemption to Interim Control By-law 2019-04 for 737 Grace Street

• 1. That the report entitled Site Specific Exemption to Interim Control By-law 2019-04 for subject property 737 Grace Street dated July 20th, 2020 be received; and,
  2. That Council approve the requested site-specific exemption to Interim Control by-law 2019-04 for 737 Grace Street and adopt the attached exemption by-law.

9.2.11

Interim Control By-law Exemption Process - Expiration

• 1. That the report entitled Interim Control By-law Exemption Process - Expiration, dated July 20, 2020 be received; and,
  2. That in consideration of the Established Neighbourhood Study recommendations coming to a statutory public meeting on August 31, 2020 and through a staff report to Committee of the Whole on October 5, 2020, no further Interim Control By-law exemption applications be accepted after 4:30pm on August 24, 2020; and,
  3. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

9.2.12

Anti-Black Racism Task Force

• Whereas the United Nations proclaimed 2015-2024 the Decade for People of African Descent, an important step in the international community recognizing that people of African descent represent a distinct group whose human rights must be promoted and protected; and,

  Whereas the Town of Newmarket is member of the Canadian Commission for UNESCO (CCUNESCO), and part of the coalition of inclusive municipalities that undertake initiatives to advance social inclusion, establish policies to eradicate racism and discrimination, and promote human rights and diversity; and,

  Whereas systemic barriers to full participation in our community continue to affect the lived experiences of Black Ontarians; and,

  Whereas the Town of Newmarket has endorsed the Inclusion Charter for York Region, and signed a commitment to creating, “…an inclusive environment …where everyone can participate freely in society and live with respect, dignity and freedom from discrimination”; and,

  Whereas the Town of Newmarket, is committed to building a more inclusive community by “promoting equity, accessibility, and inclusion through our thoughts and actions in support of our growing community”; and,

  Whereas the Town of Newmarket is committed to taking meaningful action to address anti-Black racism through the existing partnerships and avenues available to the Town; and,

  Whereas Council’s Strategic Priorities for 2018-2022 are guided by the principles of diversity and inclusion; and,
  
  Whereas on June 24, 2019, Council approved a Mayor’s Roundtable on Diversity and Inclusivity to continue and foster dialogue around diversity and inclusion strategies; and,

  Whereas in 2018, Town staff formed a Diversity and Inclusion Working Group which is comprised of staff from all departments and management levels within the organization; and,

  Now therefore be it resolved that:

  1. That staff be directed and authorized to create an Anti-Black Racism Task Force in accordance with the Committee Administration Policy, and the creation and approval of the Terms of Reference for this Task Force be delegated to the Mayor and Chief Administrative Officer; and,
  2. That Terms of Reference for the Anti-Black Racism Task Force include optional provisions to support work and/or combine with other municipal task forces/ committees; and,
  3. That staff be directed to recruit up to ten citizen members to sit as members of the Anti-Black Racism Task Force, in accordance with the Committee Public Appointment Policy and Terms of Reference for this Task Force, and in consultation with the Newmarket African Caribbean Canadian Association; and,
  4. That up to three Newmarket Council Members be appointed to sit as members of this Task Force and the appointments be delegated to the Mayor.

9.2.13

Newmarket Public Library Board Meeting Minutes of February 19, 2020, April 2, 2020 and April 9, 2020

• 1. That the Newmarket Public Library Board Meeting Minutes of February 19, 2020, April 2, 2020 and April 9, 2020 be received.

9.2.14

New Business - Alex Doner Drive Traffic Mitigation Request

• 1. That the request for a review of traffic control and traffic calming measures on Alex Doner Drive between Sykes Road and Kirby Crescent be referred to staff.

10.

By-laws

• Moved by: Councillor Woodhouse
  Seconded by: Councillor Kwapis
  1. That By-laws 2020-44 and 2020-45 be enacted.
  Carried

11.

Notices of Motions

None.

12.

Motions Where Notice has Already been Provided

None.

13.

New Business

None.

14.

Closed Session

Mayor Taylor advised there was no requirement for a Closed Session.

14.1

Council Workshop - Electronic (Closed Session) Meeting Minutes of June 29, 2020

Note: This meeting dealt with the Servicing Allocation Capacity Overview.

• Moved by: Councillor Broome
  Seconded by: Councillor Woodhouse
  1. That the Council Workshop - Electronic (Closed Session) Meeting Minutes of June 29, 2020 be approved.
  Carried

15.

Confirmatory By-law

• Moved by: Deputy Mayor & Regional Councillor Vegh
  Seconded by: Councillor Woodhouse
  1. That By-law 2020-46 be enacted.
  Carried

16.

Adjournment

• Moved by: Councillor Bisanz
  Seconded by: Councillor Simon
  1. That the meeting be adjourned at 2:13 PM.
  Carried