Town of Newmarket

Minutes

Special Committee of the Whole

Meeting #:
Date:	Monday, January 28, 2019
Time:	1:30 P.m. - 3:30 P.m.
Location:	Council Chambers Municipal Offices 395 Mulock Drive Newmarket, ON L3Y 4X7

Members Present:

• Mayor Taylor
• Deputy Mayor & Regional Councillor Vegh
• Councillor Simon
• Councillor Woodhouse
• Councillor Twinney
• Councillor Morrison
• Councillor Kwapis
• Councillor Broome
• Councillor Bisanz

Staff Present:

• E. Armchuk, Acting Chief Administrative Officer
• P. Noehammer, Commissioner of Development & Infrastructure Services
• I. McDougall, Commissioner of Community Services
• L. Lyons, Acting Commissioner of Corporate Services
• K. Saini, Acting Director of Legislative Services/Town Clerk
• M. Mayes, Director of Financial Services/Town Treasurer
• D. Schellenberg, Manager of Accounting & Financing
• F. Wu, Business Performance Specialist
• L. Ellis, Manager of Asset Management
• K. Yaraskavitch, Financial Business Analyst
• J. Grossi, Legislative Coordinator
• A. Walkom, Legislative Coordinator

​For consideration by Council on February 11, 2019.

The meeting was called to order at 1:32 PM.

Mayor Taylor in the Chair.

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1.

Additions & Corrections to the Agenda

None. 

2.

Declarations of Pecuniary Interest

There were no declarations of pecuniary interest.

3.

Presentations & Recognitions

3.1

Capital Budget and Asset Replacement Fund Presentation

The Director of Financial Services/Treasurer introduced the presentation regarding the Capital Budget and Asset Replacement Fund. 

The Manager of Accounting and Finance provided a presentation regarding the capital budget. 

The Business Performance Specialist provided a presentation regarding the Asset Replacement Fund (ARF).

The Manager of Asset Management provided a presentation regarding asset management.

The Financial Business Analyst provided a presentation regarding Development Charges (DCs).

The Director of Financial Services/Treasurer provided a presentation regarding the life cycle of a capital project, capital carryovers and items for reconsideration.

Members of Council queried staff regarding Development Charges, capital carryovers and items for reconsideration.

• Moved by: Councillor Morrison
  Seconded by: Councillor Broome
  1. That the presentation regarding the Capital Budget and Asset Replacement Fund be received.
  
  Carried
• Moved by: Councillor Woodhouse
  Seconded by: Councillor Simon
  1. That Staff provide additional information to Council regarding the (Park 2) Tree Canopy Increased Planting, item for reconsideration.
  
  Carried
• Moved by: Councillor Kwapis
  Seconded by: Councillor Twinney
  1. That Staff provide additional information to Council regarding the following items for reconsideration:
     • PARK19 - Riverwalk Commons Lighting
       Features; and,
     • ROAD8 - Kingdale Road Shoulder
       Rehabilitation; and,
     • WW1 - Mobile Water Filling Station -
       Quench Buggy; and,
     • PLN8 - Electric Vehicle Charging Station
       Network; and,
     • IT11 - Analytics for Trails & Soofa Benches; and,
     • PARK12 - Paving of Limestone Walkways at
       Ken Sturgeon Park; and,
     • RCFAC5 - Sports Hall of Fame Expansion.
  
  Carried

4.

Deputations

None.

5.

Adjournment

• Moved by: Councillor Morrison
  Seconded by: Councillor Simon
  1. That the meeting be adjourned at 3:47 PM.
  
  Carried