Newmarket Public Library Board

Minutes

Meeting #:
Date:
Time:
-
Location:
Members Present:
  • Darcy McNeill, Chair
  • Jane Twinney, Vice Chair
  • Kelly Broome
  • Darryl Gray
  • Leslee Mason
  • Victor Woodhouse
Members Absent:
  • Art Weis
Staff Present:
  • Jennifer Leveridge, Manager, Library Services
  • Benjamin Shaw, Manager, Library Operations
  • Lianne Bond, Administrative Coordinator
  • Linda Peppiatt, Acting CEO

​​


The Chair called the meeting to order at 5:35 pm.

The Chair asked if there were any additions to the agenda.  One item was added under Closed Session.

  • Motion21-03-172
    Moved byKelly Broome
    Seconded byVictor Woodhouse

    That items 2.1 to 2.3 be adopted as amended.

    Carried

None were declared

A report to the Library Board asked that the Board endorse the Ontario Library Association and Federation of Ontario Public Libraries 2021 pre-budget submission requesting provincial funding support to offset lost revenues from implementing fine free policies and to support the establishment of an Ontario Digital Public Library.  

  • Motion21-03-174
    Moved byDarryl Gray
    Seconded byLeslee Mason

    That the Library Board receive the report on the OLA/FOPL 2021 Ontario Pre-Budget Submission;

     And that the Library Board endorses the OLA/FOPL 2021 Ontario Pre-Budget Submission and supports the requests, specifically:

    • A targeted enhancement of provincial funding through the Public Libraries Operating Grant (PLOG) to offset lost revenues from implementing fines-free policies and help public libraries make these policies permanent. This investment would help to break down barriers to access for low-income Ontarians.
    • Subject to the above increase, maintain provincial funding for Ontario’s public libraries at current levels and work with municipalities to prevent unsustainable cuts to public library funding.
    • Provide critical e-learning support and fair access to modern, digital resources for all Ontario public libraries through a $4.7 million annual investment to support the establishment of an Ontario Digital Public Library, thereby leveraging the province’s significant purchasing power to give all Ontarians access to a common set of high-quality e-learning & online resources and more e-books

    And That Library staff draft a Resolution to seek the Town of Newmarket Council's endorsement of the OLA/FOPL 2021 Pre-Budget Submission

    And That Library staff draft a letter to the Newmarket/Aurora Member of Parliament advising of the endorsement of the OLA/FOPL 2021 Pre-Budget Submission with a copy sent to the Minister, Tourism, Culture and Sport.

    Carried

The Library Board Chair advised of the recruitment process for the role of CEO and who will be participating on the Selection Committee.  Further details regarding the Request for Proposal Award report for recruitment services were discussed in Closed Session as there were personal matters pertaining to an identifiable individual.

The Library Board reviewed the Action List.

  • Motion21-03-175
    Moved byJane Twinney
    Seconded byDarryl Gray

    That the Library Board receive the Action List as presented.

    Carried

There was no new business.

  • Motion21-03-176
    Moved byVictor Woodhouse
    Seconded byLeslee Mason

    That the Library Board move into Closed Session at 5:50 pm for personal matters about an identifiable individual per section 16.1.4 (b) of the Public Libraries Act, R.S.O. 1990 Chapter P.44

    Carried
  • Motion21-03-177
    Moved byKelly Broome
    Seconded byJane Twinney

    That the Library Board move out of Closed Session at 6:00 pm.

    Carried
  • Motion21-03-178
    Moved byKelly Broome
    Seconded byDarryl Gray

    Motion Arising from Closed Session

    That the Library Board receive the report on the results of the Request for Proposal for the recruitment services for the role of Chief Executive Officer for the Library;

    And That the Library Board approved the recommendations as outlined in the report.

    Carried

The next regular Library Board meeting is scheduled for Wednesday, April 21, 2021 at 5:30 pm.  Location electronic via Zoom

  • Motion21-03-179
    Moved byVictor Woodhouse
    Seconded byKelly Broome

    That there being no further business the meeting adjourn at 6:03 pm.

    Carried