Town of Newmarket

Minutes

Special Committee of the Whole - Electronic

Meeting #:
Date:	Monday, October 19, 2020
Time:	1:00 P.m. - 3:00 P.m.
Location:	Streamed live from the Municipal Offices 395 Mulock Drive Newmarket, ON L3Y 4X7

Members Present:

• Mayor Taylor
• Councillor Simon
• Councillor Woodhouse
• Councillor Twinney
• Councillor Morrison
• Councillor Kwapis
• Councillor Broome (1:14 PM - 3:33 PM)
• Councillor Bisanz

Members Absent:

• Deputy Mayor & Regional Councillor Vegh

Staff Present:

• J. Sharma, Chief Administrative Officer
• E. Armchuk, Commissioner of Corporate Services
• P. Noehammer, Commissioner of Development & Infrastructure Services
• I. McDougall, Commissioner of Community Services
• K. Saini, Deputy Town Clerk
• W. Bennett, Director of Corporate Communications
• M. Mayes, Director of Financial Services/Treasurer
• L. Ellis, Manager of Asset Management
• B. Pressman, Asset Management Specialist
• E. Wright, Asset Management Specialist
• A. Walkom, Legislative Coordinator
• J. Grossi, Legislative Coordinator

​For consideration by Council on November 2, 2020.
The meeting was called to order at 1:01 PM.
Mayor Taylor in the Chair.

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1.

Notice

Mayor Taylor advised that the Municipal Offices were closed to the public and that this meeting was streamed live at Newmarket.ca/meetings. Residents who would like to provide comment on an item on this agenda were encouraged to provide their feedback in writing through email to Legislative Services at or by joining the meeting electronically through video or telephone. He advised residents that their comments would form part of the public record.

2.

Additions & Corrections to the Agenda

None.

3.

Conflict of Interest Declarations

None.

4.

Presentations

4.1

State of the Infrastructure - Report Cards

The Manager of Asset Management provided an introduction to the presentation and outlined the history of the infrastructure report card, and the asset valuation for Town of Newmarket assets. The Asset Management Specialist provided an overview of the roads network, bridge infrastructure and stormwater system report cards, and provided Council with capital spending and reinvestment ratios for each asset. The Asset Management Specialist also reviewed the water distribution, and wastewater collection report cards, and provided replacement cost information for each asset. The presentation concluded with an overview of data confidence and advised that the report cards were published on the Town's website.

Members of Council queried Staff regarding watermain assets, infrastructure and asset replacement processes, and data confidence gradings.

• An alternate motion was presented and is noted below in bold. 

  Moved by: Councillor Bisanz
  Seconded by: Councillor Woodhouse
  1. That the presentation provided by the Corporate Asset Management Office regarding the State of the Infrastructure - Report Cards be received; and, 
  2. That the report entitled State of the Infrastructure Report and Report Cards dated October 19, 2020 be received.
  
  
  
  Carried

4.2

2021 Draft Capital and Rate-Supported Budgets

The Chief Administrative Officer provided an introduction to the 2021 Draft Capital and Rate Supported Budget presentation and the Director of Financial Services/Treasurer. 

The Director of Financial Services/Treasurer outlined the COVID-19 pandemic's indirect impact on both the 2020 and 2021 budgets, and provided an overview of all 2021 budgets for Council's review. He further explained the budget impact on an average residential property, the capital program by both department and category, and the rate-supported operating budget including the water and wastewater consolidated budget. The Director of Financial Services/Treasurer outlined the options for the stormwater 10-year financial plan.

Members of Council queried Staff regarding specific projects in the decision packages and deferred items, the unallocated portion of budget funds, and the three stormwater 10-year financial plan options. 

• Moved by: Councillor Broome
  Seconded by: Councillor Morrison
  1. That the presentation provided by the Director of Financial Services/Treasurer regarding the 2021 Draft Capital and Rate-Supported Budgets be received. 
  
  
  
  Carried

5.

Deputations

None.

6.

Items

6.1

State of the Infrastructure Report and Report Cards

This item was dealt with under item 4.1. See item 4.1 for motion. 

6.2

2021 Preliminary Draft Capital Budget Report

• An alternate motion was presented and it noted below in bold. 

  Moved by: Councillor Kwapis
  Seconded by: Councillor Broome
  1. That the report entitled 2021 Preliminary Draft Capital Budget dated October 19, 2020 be received; and,
  2. That the proposed Capital Budget be incorporated into the Draft Budgets to be presented to Committee of the Whole on December 7, 2020; and,
  3. That the Treasurer be authorized and directed to do all things necessary to give effect to these recommendations.
  
  
  
  Carried

6.3

2021 Preliminary Draft Rate-Supported Operating Budgets Report

• Moved by: Councillor Morrison
  Seconded by: Councillor Simon
  1. That the report entitled 2021 Preliminary Draft Rate-Supported Operating Budgets dated October 19, 2020 be received; and,
  2. That subject to any additional direction from Committee, the proposed Water and Wastewater budgets be incorporated into the Draft Budgets to be presented to Committee of the Whole on December 7, 2020; and,
  3. That the Treasurer be authorized and directed to do all things necessary to give effect to these recommendations.
  
  
  
  Carried

6.4

10-Year Stormwater Financial Plan

• An alternate motion was presented and is noted below in bold.

  Moved by: Councillor Kwapis
  Seconded by: Councillor Morrison
  1. That the report entitled Stormwater 10-Year Financial Plan Options dated October 19, 2020 be received; and,
  2. That Option 2 as outlined in this report be incorporated into the Draft Budgets to be presented to Committee of the Whole on December 7, 2020; and,
  3. That Staff be authorized and directed to do all things necessary to give effect to this resolution.
  
  
  
  Carried

7.

Closed Session

Mayor Taylor advised there was no requirement for a Closed Session.

8.

Adjournment

• Moved by: Councillor Broome
  Seconded by: Councillor Woodhouse
  1. That the meeting be adjourned at 3:33 PM.
  
  
  
  Carried