Central York Fire Services

Agenda

Joint Council Committee

Meeting #:
Date:	Wednesday, May 15, 2019
Time:	9:30 A.m. - 11:30 A.m.
Location:	Council Chambers Municipal Offices 395 Mulock Drive Newmarket, ON L3Y 4X7

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1.

Additions & Corrections to the Agenda

2.

Declarations of Pecuniary Interest

3.

Presentations

4.

Deputations

5.

Approval of Minutes

5.1

Central York Fire Services – Joint Council Committee Meeting Minutes of March 5, 2019

• 1. That the Central York Fire Services - Joint Council Committee Meeting Minutes of March 5, 2019 be approved.

6.

Items

6.1

2018 Annual Report

• 1. That the 2018 Annual Report be received for information purposes.

6.2

Motor Vehicle Collision Cost Recovery Program

• 1. That Fire Services Report 2019-03 Motor Vehicle Collision (MVC) Cost Recovery Program dated 2019-04-11 be received; and,
  2. That the Joint Council Committee (JCC) review the options provided in this report and give direction to staff on which option to proceed with; and,
  3. Subject to the option selected by Council, that JCC approve the hiring of a regular part-time administrative assistant in October 2019 for a launch in January 2020.

6.3

Fire Learning Management System Software

• 1. That Fire Services Report 2019-04 Fire Learning Management System Software dated 2019-04-18 be received; and,
  2. That Joint Council Committee (JCC) recommend seeking the required procurement related approvals for Central York Fire Service (CYFS) to enter into a long-term, non-competitive agreement with the current web based Fire Learning Management System (FLMS) service provider, being Stillwater Consulting Limited, at a cost of approximately $153,000.00 over a ten (10) year time frame and renewable annually thereafter for support, maintenance and licence fees based on available approved budgets.

6.4

CYFS Budget Report - First Quarter 2019

• 1. That the report entitled CYFS Preliminary Budget Report - First Quarter dated May 7, 2019 be received for information purposes.

7.

New Business

8.

Closed Session

8.1

Labour relations or employee negotiations as per Section 239 (2) (d) of the Municipal Act, 2001.

9.

Adjournment