Town of Newmarket
Agenda
Committee of the Whole - Electronic

Meeting #:

Date:

Monday, May 08, 2023

Time:

1:00 P.m. - 6:00 P.m.

Location:

Streamed live from the Municipal Offices

395 Mulock Drive

Newmarket, ON L3Y 4X7

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1.

Notice

This meeting will be streamed live at newmarket.ca/meetings.

Public Input

Individuals who wish to submit input to Council in relation to an item on this agenda have the following options available.

1. Email your correspondence to by end of day on May 3, 2023. Written correspondence received by this date will form part of the public record; or,
2. You are strongly encouraged to pre-register if you would like to make a deputation at the meeting. For more information regarding the options available, email your request and contact information to .

2.

Additions & Corrections to the Agenda

Note: Additional items are marked by an asterisk*.

3.

Conflict of Interest Declarations

4.

Public Hearing Matter(s)

There are no public hearing matters.

5.

Presentations & Recognitions

5.1

Newmarket Energy Efficiency Retrofit (NEER)

Note: Parminder Sandhu, Executive Chairman, Enerva will provide a presentation on this matter.

• 1. That the presentation provided by Parminder Sandhu, Executive Chairman, Enerva regarding the Newmarket Energy Efficiency Retrofit (NEER) be received.

6.

Deputations

6.1

Hike for Hospice

Note: Camile Garzon, Fund Development Manager, Better Living Health and Community Services will provide a deputation on this matter.

• 1. That the deputation provided by Camile Garzon, Fund Development Manager, Better Living Health and Community Services regarding Hike for Hospice be received.

6.2

Zoning By-law Amendment and Draft Plan of Subdivision - 1038 & 1040 Jacarandah Drive

Note: David McKay, Vice President & Partner, MHBC Planning, Urban Design & Landscape Architecture will provide a deputation on this matter. 

• 1. That the deputation provided by David McKay, Vice President & Partner, MHBC Planning, Urban Design & Landscape Architecture regarding Zoning By-law Amendment and Draft Plan of Subdivision - 1038 & 1040 Jacarandah Drive be received.

7.

Consent Items

7.1

Zoning By-law Amendment and Draft Plan of Subdivision - 1038 & 1040 Jacarandah Drive 

• 1. That the report entitled Zoning By-law Amendment and Draft Plan of Subdivision – 1038 & 1040 Jacarandah Drive dated May 8^th, 2023 be received; and,
  2. That the applications for Zoning By-law Amendment and Draft Plan of Subdivision, as submitted by 2529437 Ontario Ltd. for lands municipally known as 1038 & 1040 Jacarandah Drive, be approved, and that staff be directed to present the Zoning By-law Amendment, including necessary Holding provisions, to Council for approval; and,
  3. That the approval of the Draft Plan of Subdivision 19TN 2021 001 is also subject to the schedule of conditions set out in Schedule D attached to and forming part of this report; and,
  4. That 2529437 Ontario Ltd and MHBC Planning, Urban Design & Landscape Architecture, be notified of this action; and,
  5. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

7.2

Penn Avenue Traffic Review - Update

• 1. That the report entitled “Penn Avenue Traffic Review – Update” dated May 8, 2023, be received; and,
  2. That All-Way Stop controls not be implemented at this time at the intersections of Penn Avenue with Vincent Street, Hillview Drive and Denne Boulevard; and,
  3. That traffic calming measures involving flexible bollards and the narrowing of travel lanes through the application of urban shoulders be implemented in 2023 and that resulting speeds be monitored; and,
  4. That road signage relocations or realignments be made in 2023; and,
  5. That staff be authorized and directed to do all things necessary to give effect to this resolution.

7.3

Street Naming Policy and Reserve List Update

• 1. That the report entitled Street Naming Policy and Reserve List Update dated May 8, 2023 be received; and,
  2. That the Town’s Street Naming Policy be updated; and,
  3. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

7.4

Museum Board Update, 2022 - 2026

• 1. That the report entitled Museum Board Update, 2022-2026 dated May 8, 2023 be received; and,
  2. That development and implementation of a dedicated recruitment campaign for Museum Board members be approved; and,
  3. That staff be directed to work with newly recruited board members to develop a schedule of meetings that may differ from the existing terms of reference; and,
  4. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

7.5

York Region Municipal Streetscape Partnership Program – Mulock Park Public Art at Yonge Street/Mulock Drive Intersection

• 1. That the report entitled York Region Municipal Streetscape Partnership Program – Mulock Park Public Art at Yonge Street/Mulock Drive Intersection, dated May 8, 2023 be received; and,
  2. That the Engineering Services Department be authorized to submit an application under the Municipal Streetscape Partnership Program (MSPP) offered by York Region for the construction of the Beacon Art installation (“streetscape improvements”) on roadways at the intersection of Yonge Street and Mulock Drive; and,
  3. That, if successful, the Town will fund at least 50% of the design and construction costs associated with the public art, to a maximum Town contribution of $330,000; and,
  4. That, if successful, staff be directed to enter into a maintenance agreement with York Region; and,
  5. That once the streetscape and intersection improvements are complete, they be maintained by the Town at its sole cost; and,
  6. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

7.6

Newmarket Public Library Board Meeting Minutes of February 15, 2023

• 1. That the Newmarket Public Library Board Meeting Minutes of February 15, 2023 be received.

8.

Action Items

9.

Notices of Motion

10.

Motions Where Notice has Already been Provided

11.

New Business

12.

Closed Session 

12.1

Newmarket Energy Efficiency Retrofit (NEER)

A trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization, as per Section 239 (2)(i) of the Municipal Act, 2001.

12.2

Proposed Acquisition of Land -- Ward 2

A proposed or pending acquisition or disposition of land by the municipality or local board as per Section 239(2)(c) of the Municipal Act, 2001.

12.3

Bill 23 Update

Advice that is subject to solicitor-client privilege, including communications necessary for that purpose as per Section 239(2)(f) of the Municipal Act, 2001.

13.

Adjournment