Town of Newmarket

Agenda

Committee of the Whole

Meeting #:
Date:	Monday, April 29, 2019
Time:	12:30 P.m. - 3:30 P.m.
Location:	Council Chambers Municipal Offices 395 Mulock Drive Newmarket, ON L3Y 4X7

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1.

Additions & Corrections to the Agenda

2.

Declarations of Pecuniary Interest

3.

Presentations & Recognitions

3.1

Economic Development Update

Note: Chris Kallio, Economic Development Officer will be in attendance to provide a presentation on this matter.

3.2

2018-2022 Council Strategic Priorities

Note: Susan Chase, Director, Strategic Initiatives, Lisa Lyons, Director of Legislative Services/Town Clerk and Ian McDougall, Commissioner of Community Services will be present to provide a presentation on this matter.

4.

Deputations

4.1

Interim Control By-law - 624 Srigley Street

Note: Kelley Scott will be in attendance to provide a deputation on this matter.

4.2

Interim Control By-law - 316 Darlington Crescent

Note: Ian Hypolite will be in attendance to provide a deputation on this matter.

4.3

Interim Control By-law - 84 Howard Road

Note: Andrea Skinner will be in attendance to provide a deputation on this matter.

4.4

Potential Redevelopment – 693 & 713 Davis Drive and 35 Patterson Street (Hollingsworth Arena Site)

Note: Steve Rostron will be in attendance to provide a deputation on this matter.

5.

Consent Items

5.1

Potential Redevelopment – 693 & 713 Davis Drive and 35 Patterson Street (Hollingsworth Arena Site)

• 1. That the report entitled “Potential Redevelopment - 693 & 713 Davis Drive and 35 Patterson Street (Hollingsworth Arena Site)”, dated April 29, 2019 be received; and,
  2. That Council endorse in principle the notion of redeveloping the entirety of the properties municipally known as 693 Davis Drive, 713 Davis Drive and 35 Patterson Street, in a manner generally consistent with the conceptual drawings entitled “Scenario 2 – Site Plan” and “Scenario 2 – Aerial View”, attached to this Report, prepared by the Briarwood Development Group, dated December 7, 2018; and,
  3. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

5.2

2018-2022 Council Strategic Priorities

• 1. That the attached Vision, Strategic Pillars and Strategic Priorities contained within the Final Report from MDB Insight be adopted; and,
  2. That Staff report back to Council with respect to a fulsome, ongoing community plan and an overall performance measurement approach intended to track and present progress.

5.3

Committee Structure Review

• 1. That the report entitled Committee Structure Review dated April 29, 2019 be received; and,
  2. That Council approve revised Terms of Reference for the following Committees:
     1. Accessibility Advisory Committee
     2. Appeal Committee
     3. Audit Committee
     4. Committee of Adjustment
     5. Elman W. Campbell Museum Board
     6. Heritage Newmarket Advisory Committee
     7. Newmarket Economic Development Advisory Committee
     8. Property Standards Committee; and,
  3. That Council approve the revised Committee Administration Policy and Committee Public Appointment Policy; and,
  4. That Council dissolve the Newmarket Downtown Development Committee and direct staff to prepare a staff-led process for the evaluation and approval of Community Improvement Plan grant applications; and,
  5. That Council dissolve the Newmarket Environmental Advisory Committee and direct staff to continue community wide engagement on Environmental projects; and,
  6. That Council adopt amendments to the Code Of Conduct for Members of Council, Local Boards and Adjudicative Boards to remove the Newmarket Environmental Advisory Committee and the Newmarket Downtown Development Committee; and,
  7. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

5.4

2020 Budget Process and Target

• 1. That the report entitled 2020 Budget Process and Target, dated April 29, 2019, be received; and,
  2. That the proposed budget schedule with a target budget adoption date of December 2, 2019 be approved; and,
  3. That endorsement be given to staff to proceed with preparation of the 2020 budgets employing the structure and targets as set out in this report; and,
  4. That the form and timing of budget submissions for all entities accountable to Council be subject to the process outlined in this report; and,
  5. That the proposed community engagement plan for the budget be adopted; and,
  6. That the Treasurer be authorized and directed to do all things necessary to give effect to these recommendations

5.5

Update on the Clock Tower Settlement

• 1. That the report entitled Update on the Clock Tower Settlement dated April 29, 2019 be received for information.

5.6

2019 User Fees and Charges – Tree Maintenance Fee For New Trees on Town-Owned Land at Development Sites

• 1. That the report entitled “2019 User Fees and Charges – Tree Maintenance Fee for New Trees on Town-Owned Land at Development Sites”, dated April 29, 2019, be received; and,
  2. That Schedule “E”, of the Town of Newmarket 2019 User Fees for Engineering Services be amended, approved and adopted through by-law, to include a Tree Maintenance Fee of $85 (plus HST) per tree, to be reviewed annually and adjusted accordingly; and,
  3. That the Tree Maintenance Fee come into effect on May 1, 2019; and,
  4. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

5.7

Site Specific Exemptions to Interim Control By-Law 2019-04

• 1. That the report entitled Site Specific Exemption to Interim Control By-law 2019-04 dated April 29, 2019 be received; and,

  2. That Council approve the process for exemption from Interim Control By-law 2019-04, as outlined in this report.

5.8

Site Specific Exemption to Interim Control By-law 2019-04 for 578 Lydia Street

• 1. That the report entitled Site Specific Exemption to Interim Control By-law 2019-04 for 578 Lydia Street dated April 29, 2019 be received; and,
  2. That 578 Lydia Street be removed from the Municipal Register of Non-Designated Heritage Properties and photo documentation of 578 Lydia Street be submitted to the Town; and,
  3. That Council approve the requested site specific exemption to Interim Control by-law 2019-04 for 578 Lydia Street and that staff be directed to bring forward the necessary exemption by-law.

5.9

Newmarket Downtown Development Committee Meeting Minutes of October 26, 2018

• 1. That the Newmarket Downtown Development Committee Meeting Minutes of October 26, 2018 be received. 

5.10

Main Street District Business Improvement Area Board of Management Meeting Minutes of March 20, 2019

• 1. That the Main Street District Business Improvement Area Board of Management Meeting Minutes of March 20, 2019 be received. 

5.11

Outstanding Matters List

• 1. That the list of outstanding matters be received.

5.12

Correspondence Regarding Hollingsworth Arena

• 1. That the Correspondence regarding Hollingsworth Arena from Wendy Cassells be received.

6.

Action Items

7.

Reports by Regional Representatives

8.

Notices of Motions

9.

Motions

10.

New Business

11.

Closed Session

11.1

Hollingsworth Arena

A proposed or pending acquisition or disposition of land by the municipality or local board as per Section 239(2)(c) of the Municipal Act, 2001.

11.2

Stickwood-Walker Farmhouse RFP #2018-145 Update

A trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization as per Section 239 (2) (i) of the Municipal Act, 2001.

12.

Public Hearing Matter (7:00 PM)

12.1

Official Plan Amendment - Regional Community Improvement Plans

Note: The following report has been attached for information purposes only: 

• Planning and Building Services 2019-26 dated March 18, 2019 regarding Community Improvement Plan Partnerships

12.2

Official Plan Amendment and Zoning By-law Amendment - 1015-1029 Davis Drive

Note: Ryan Guetter, Senior Vice President, Weston Consulting will be present to provide a presentation on this matter.

The following report has been attached for information purposes only:

• Planning and Building Services 2019-25 dated March 18, 2019 regarding 1015-1029 Davis Drive Application

12.2.1

Deputations

• Stephanie Riley & Behram Engineer will be in attendance to provide a deputation on this matter. 
• Elnaz Abotalebi will be in attendance to provide a deputation on this matter. 

13.

Adjournment